Public Transportation travel includes:
- Rental Car (See Car Rentals for details)
- Plane (See Air and Rail for details)
- Train (See Air and Rail for details)
- Taxi, Shuttle, or other “for hire transportation”
- The necessity of the “for hire transportation” must be identified on the Travel Expense Reimbursement Request form.
- Public transportation rates must not exceed those for tourist, coach, or economy class accommodations.
- Receipts for “for hire transportation” expenses must be submitted with the Travel Expense Reimbursement Request form. Exception: “For hire transportation” expenses totaling $20 or less for the entire official business trip may be claimed without a receipt. Specific details regarding the service must be provided on the Travel Expense Reimbursement Request form.
- A maximum tip of 15% of the taxi cab or shuttle service FARE is reimbursable as a transportation cost. In addition, during overnight travel, a 15% maximum tip is allowed on a taxi or shuttle service. The 15% tip is completely separate from the incidental fee for the Meals and Incidental Expenses, which is $5 for the entire day when traveling overnight in the contiguous U.S. (See Per Diem for explanation regarding Meals and Incidental Expenses.) For reimbursement, the Travel Expense Reimbursement Request form must separate the amount of the tip from the amount of the fare.
- Public transportation from place of lodging to restaurants is allowed only for official business needs. In this instance, the definition of “official business needs” is going to an official Business Meal that is defined at Business Meals.
For reimbursement for public transportation, use the Travel Expense Reimbursement Request form.