The State mandates that reimbursements to Commonwealth of Virginia employees must be done using direct deposit in order to save money. (If you receive a paycheck from UMW, then you are considered a state employee.) Reimbursement payments are separate and distinct from Payroll. It doesn’t matter if you have already completed a Payroll direct deposit form; YOU ALSO NEED TO COMPLETE THIS DIRECT DEPOSIT PROCESS FOR REIMBURSEMENTS.  It is each employee’s responsibility to make any and all entries to ensure accurate payment routing. This includes–but is not limited to–a change in bank, bank merge changes, inactivating direct deposit once employment has ended, and any account changes.

In order to be in compliance with state regulations, UMW will deduct $5 from each reimbursement that is not made through direct deposit.  Any employee who receives a check in lieu of the direct deposit will be charged the state mandated $5 fee. The first reimbursement is not charged the $5 fee, but the $5 fee will be deducted from any future reimbursements that are not done through direct deposit.

Use the following step-by-step instructions to privately and securely enroll and manage your personal direct deposit information.

1. Go to the UMW Home Page www.umw.edu
2. Click on “Helpful links” in the upper right hand corner of the screen.
3. Click on the “EagleNet” icon in the icon bar on the upper left.
4. Sign onto EagleNet using your login information. (This step will not happen if you are already signed on the system.)
5. At the EagleNet Home Page (as shown) click “Banner Self Service” located on the upper left side of the page and directly under the large “EagleNet” logo.

At the Banner Self-Service web page (shown below) click on “Employee.”

At the “Employee Services” page (shown below), click “Maintain Direct Deposit Information.”

If you are already enrolled in Direct Deposit, your screen will look similar to the screen shot below, but your banking information will be displayed on the screen. IF YOU WISH TO CHANGE BANKING INFORMATION, simply click on the BANK NAME, and you will be taken to another screen. At that screen, click the “INACTIVATE” box, and click “SAVE.” You will then be prompted to enter the new information as shown on the screen shot below. (SEE NOTES below for important information.)

If you need to enroll in Direct Deposit, at the “Maintain Direct Deposit Info” page (screen shot below), enter your routing number and account number shown at the bottom of your personal check. (SEE NOTES below for important information.)

NOTES

1. If you prefer to set up direct deposit using a savings account, enter routing and account information shown on the deposit slip for the savings account. Be sure to select the appropriate bank type (checking or saving) in the drop down menu beside the words “ACCOUNT TYPE.”   The employee should contact his/her bank for any questions regarding their routing or account information.
2. Please note that the BANK NAME may or may not update. The Finance department runs a quarterly process to update bank names; however, transmittals are based upon routing and account numbers, so the bank name shown on the screen is irrelevant. IF your banking institution has different names in different states, then the bank name that appears on the screen is the official bank name, regardless of the common name you may use.

***BE SURE TO CLICK “Save” when you have finished entering the information.***

Contact Vicki Eppes-Ward at 654-1224 with any questions.

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