Definitions

Applicant pool The collection of candidates from a posted position whom the applicant selection or selections for available positions may be made.
Classification A system for objectively and accurately defining and evaluating the duties, responsibilities, tasks, and authority level of a position
Group Permissions Sets of privileges that define user roles (i.e. user types)
Guest User Allows a user to login to review applications for a specific position without having an individual user account to access Careers.
Hiring Proposal The form required to get the appropriate approvals in order to offer a position to a candidate. This form will be completed online within Careers.
History Tab Shows a time – stamped list of events and changes made to the posting since it was created
Inbox Displays items that need your attention (i.e. position description that needs your approval)
Job title The official classification title listed for a position.
Position Description Identifies, describes, and defines a job in terms of its duties, responsibilities, working conditions, and specifications
Position Types There are two listings for each position type (for example, Staff and A/P Faculty and Staff and A/P Faculty Requests). Staff and A/P Faculty tracks approved positions for use in job postings. Note that you may also create new positions from this page. The second, e.g., Staff and A/P Faculty Requests tracks positions that you have created or have access to view that require an action. When approved, they will appear here and in the Staff and A/P Faculty library.
Posting A posting is the form completed in order to list your job openings for individuals to apply. The workflow for posting a position is different based on the type of position posted. A posting was previously referenced as a requisition.
Print Preview Allows you to preview a printable view of the complete posting. This includes information that would not be available to applicants
Scope How far group permissions extend across the organization, in terms of the organizational tier at which they apply (i.e. personal scope means you can only see what is yours. For example, if you are a supervisor, you can only see the position description of positions that you supervise)
Supplemental Questions Questions that allow you to pre – screen applicants for minimum qualifications (i.e. specific licenses, registrations, or certifications) and other relevant information. These questions can be scored and can also be used to disqualify applicants. They may also be referenced as Posting Specific Questions.
User Privileges Define what you can do in the HR system. You only have access to the things relevant to your work. What is or is not relevant to your work depends on your role in the organization
User Types Budget -
CCA -
Cabinet
Dean – Can view/edit/approve position descriptions, view applicants, and view/approve hiring proposals.
Department Chair
Employee – Can only view own position Description.
Hiring Manager
Human Resources
Provost -Can view/ edit/approve position descriptions, view postings, view applicants, and view/edit hiring proposals.
Reviewer
Search Committee Chair
Watch List Allows you to follow the progress of position descriptions, postings and Hiring Proposals that matter to you (even if the items are assigned to someone else)
Workflow To move the Position Request along in the workflow, hover over the orange Take Action on Position Request button and choose the action that you would like to take.

When you transition the position request, you will have the opportunity to add a comment, which will appear in both the email that the state owner receives and in the history of the position request. You can also flag it to appear on your watch list and this will display the requisition in the Watch List on your home screen.

Working title A customized, descriptive title that provides greater understanding of the individual employee’s responsibilities