Completing the Employee Work Plan: A/P Faculty

Creating the Employee Work Plan should be a collaborative process between the employee and the supervisor.  This document will be completed in Careers.

The Careers User Manual provides instructions for using the system.  Instructions for Modifying an EWP are available.

To complete this document:

1.

The employee and the supervisor should review the 2015 – 2016 A/P Workplan.  Ensure that the Major Responsibilities are accurate.   Take note of any changes that have been made, or that need to be made.

Note:  Each A/P Faculty member should have a minimum of 3 Major Responsibilities.

2. Go to Careers and log in.  Click on the yellow link.  Use the credentials that you use to log in to email and your computer.
3. Go to Position Management.
Hover your mouse over Position Descriptions.
Select Staff & A/P Faculty.
Find the position that you want to modify; select it.
Select Modify Position Description.
Click Start.
Select the Reason for Position Modification.
Review the Justification of Need; edit the information if needed.
 4.

Enter the appropriate information on each form.

Click Next when each form is complete.

You may also navigate by using the menu on the left; if you use the menu on the left, make sure that you save each form before moving off of it.

 5. When you get to the Core Responsibility form, review the Major Responsibilities, Measures, % of time, and Essential or Marginal.  Make changes as needed and appropriate.  A minimum of three Core Responsibilities are required for A/P Faculty.
6. Click Add Core Responsibility area if you need to add an additional Core Responsibility.
7. Repeat steps 5 – 6 until all updates have been made.
8. When all changes have been made (and saved), go to the Summary page.  Review the content to make sure that it is accurate, and that are required fields are complete.
9. Hover over the Take Action On Position Request button.
10. Choose Position Created / Modified:  Move to CCA Initial Review.
11. Add appropriate comments, then Submit the form.  Examples:
No changes were made.
Significant changes were made.
Minor changes were made to Core Responsibility 3.
12. The completed document is reviewed by HR; an email is sent to the Supervisor when the EWP has been approved.
13. Print 1 copy of the approved EWP:

  • Go to the Summary view,
  • Click Print Preview (Employee View) in the upper right corner.
 14. Give the approved EWP to the Reviewer.
15. The Reviewer should

  • review the EWP;
  • make comments if desired;
  • signs the EWP; and
  • return it to the supervisor.
 16. The Supervisor meets with the employee to discuss the EWP.
 17. The Employee signs the form.
 18. The Supervisor should make 3 copies of the completed evaluation:

  • Give 1 copy to the employee;
  • Keep 1 copy in the Supervisor’s file;
  • Send the original to the Office of Human Resources.