Applicant Questions about careers.umw.edu

  1. Where do I go to view postings and apply for open positions?
  2. Can I apply directly with the hiring department?
  3. I applied for a position before the online system was implemented. Do I have to resubmit a new online application?
  4. Do I need to create a completely new application for each job posting?
  5. How do I begin the application process?
  6. What information will I be asked to provide?
  7. Can I copy selected information from another electronic document to complete the online application?
  8. What application materials will I need before I apply?
  9. What do I do if I want to submit a resume along with my application?
  10. If I don’t finish my application, can I save it and complete it at a later date?
  11. How do I save my application after I initially create it?
  12. What does it mean if I receive a message that I have not met the minimum qualifications?
  13. Can I resubmit an application for a job posting if I forgot to include information or if I need to change my address or phone number?
  14. Can I withdraw my application after I have submitted it for a specific job posting?
  15. How are open positions filled?
  16. If  I started the application process in the state website, can it be transferred to your site?
  17. How long does it take to fill an advertised position?
  18. When will I hear anything from the hiring manager/department?
  19. I forgot my username and password.  What do I do?
  20. I forgot to attach a document with my application.  How can I submit it?
  21. I am not able to  see the ‘submit button’ to finish my application?
  22. When I check the status of my application, it says “In progress”.  What does it mean?
  23. How do I check the status of my application?

 

  1. Where do I go to view job postings and apply for open positions?
    You can view job postings and submit your application through our online employment website at https://careers.umw.edu on a computer with internet access. Public computers may be accessed at local libraries and the Virginia Employment Commission offices; although an appointment may be necessary. Also, a list of job vacancies can be viewed at the UMW Office of Human Resources in Fairfax House.
  2. Can I apply directly with the hiring department?
    All employment applications must be placed through our online site: careers.umw.edu.
  3. Do I need to create a completely new application for each job posting?
    Once you have created an online application, your application will remain on file in careers.  You may access your application at any time by using your user name and password.  You can submit your application for any of the open positions and edit and revise your application as needed to demonstrate your qualifications for each specific job posting.
  4. How do I begin the application process?
    To begin the application process, please visit our careers website (careers.umw.edu) and select a user name and password that you will easily remember.  You will want to write down your user name and password, as you will need it to apply for other positions or to check the status of your application(s) the next time you visit careers.
  5. What information will I be asked to provide?
    You will be asked to provide personal information such as name, address, phone number, etc. You will also be asked to provide information about your education and previous employment, as well as contact information regarding your employment history and references.  It will be easier to complete the application if you have this information before you get started.
  6. Can I copy selected information from another electronic document to complete the online application?
    Yes; for example, you may copy and paste your work experience information from a resume you have created in MS Word directly into the appropriate fields in the application form.
  7. What application materials will I need before I apply?
    In addition to completing the online application, you may be asked to electronically attach additional materials such as a cover letter and resume.  You may also be asked to provide the name and addresses of professional references.  Supporting documents may be attached to your application in an electronic format such as MS Word or PDF.  In some very specific circumstances, you may be requested to send additional materials directly to the hiring department.  Please review the requested application materials noted on each of the online job postings to ensure that your application is complete.
  8. What if I want to submit a resume along with my application?
    You will be able to attach a resume each time you apply for a position.  There will be directions prompting you how and when to attach your resume.  Please note that attaching a resume does not substitute for completing the application form.
  9. If I do not finish my application, can I save it and complete it at a later date?
    You must click “Save” and “Continue to Next” or “Save” and “Stay on this Page” to save the information you have entered.  If you close your browser prior to clicking “Save” and “Continue to Next” or “Save” and “Stay on this Page” your application and account will be saved, but you will lose the information on the last page that was not saved.
  10. How do I save my application after I initially create it?
    After you have completed all of the pages of the application, you must click “Save” at the bottom of the last page to save your application.  If you close the screen or your internet browser or lose your internet connection before clicking “Save” on the final page, your application will not be saved and you will need to start over.
  11. What does it mean if I receive a message that I have not met the minimum qualifications?
    If information you submit indicates that you have not met all the minimum qualifications of the position for which you have applied, you will receive a message encouraging you to apply for positions more consistent with your qualifications.
  12. Can I resubmit an application for a job posting if I forgot to include information or if I need to change my address or phone number?
    You will not be able to make any changes to your application once it has been submitted for a specific position;  careers.umw will not accept more than one application from the same user for any job posting.  Any changes or additional attachments must be included before the application is submitted. You may contact the UMW Human Resources office at (540) 654-1211 for assistance.
  13. Can I withdraw my application after I have submitted it for a specific job posting?
    You may withdraw your application up until the closing date of a job posting. However, you will not be able to re-apply for that position through careers.umw once you withdraw your application.
  14. How are open positions filled?
    Based on review of the applicants’ qualifications, the hiring department will select candidates for further consideration and will contact successful candidates for interview or additional information.
  15. If  I started the application process in the state website, can it be transferred to your site?
    No; although you will be able to view our job postings in various websites, the application process is not transferable.  In order to be considered for a job posting at UMW, you must apply through our careers.umw.edu website.
  16. How long does it take to fill an advertised position?
    Advertised postings will be filled once a selected candidate is chosen by the Search Committee.  It will take approximately 4- 8 weeks to fill a position in some cases;  the time that it takes to fill a position will vary from department to department.
  17. When will I hear from the hiring manager/department?
    Once the ad posting closes, the application screening process begins.  It will take approximately 4-8 weeks before a decision is made by the Search committee. Once all the applications are reviewed, the candidates selected for an interview will be notified by the hiring manager; candidates not selected for an interview will be notified via email.
  18. I forgot my username and password?
    Please click on the “I forgot username/password” link inside the box. If you forgot your username, you’ll be asked to type in your email address and it will forwarded to you; if you forgot your password, you will be prompted to enter in the username provided to retrieve your secret question and answer.
  19. I forgot to attach a document with my application, how can I submit it?
    Please forward any documentation, in Word format or PDF that you would like to have added to your application before the position dateline to jobs@umw.edu.  Please indicate your name, and position # or job title that you would like the document to be attached to.
  20. I am not able to  see the ‘submit button’ to finish my application?
    Please review the posting details or the ‘Special instructions’ of the position you are applying for and verify that you have attached all the required documentation needed for the position. In order to complete the application process, all the required documents must be attached when the application is submitted.
  21. When I check the status of my application, it says “In progress”, what does it mean?
    It means your application has been submitted and it will be in consideration for the Search Committee’s review. Once a decision is made the status of your application will change.
  22. How do I check the status of my application?
    Please login into careers.umw.edu website, and click on the “Application status” tab on the left side of the navigator.