Outside Employment

UMW Policy – Outside Employment http://www.boarddocs.com/va/umw/Board.nsf/goto?open&id=8NSTZE79C8C3
UMW Policy – Outside Employment Request Form http://adminfinance.umw.edu/hr/files/2014/02/umw_outside_employment_policy_form2.docx
DHRM Policy 1.60 – Standards of Conduct http://www.dhrm.virginia.gov/hrpolicy/web/pol1_60.pdf

Outside Employment and Consulting

When hiring employees in a full-time position, the University presumes that it has full claim upon the working time and professional energies of the individual for his or her assigned duties and for other activities related to the University.  Accordingly, outside professional activities or work must clearly be subordinate to and must not interfere with the individual’s obligations to the University.

To protect the University employee from possible criticism regarding conflicts of interest, a written request for approval of any outside or other employment (defined as an employee’s engagement with financial gain in any job or private business or the conduct of any profession during the period of appointment) must be submitted in advance to and approved by the employee’s supervisor and cabinet vice president.  A form is provided.  If approved, a signed and dated copy of the written approval will be given to the employee.  Compensation for outside employment and consulting during a normal work schedule is possible only if annual leave balances are charged for time committed to the outside activity.  An employee may be disciplined for violation of this provision.

Use of University Resources in Connection with Outside Employment and Consulting Activities

Employees are not allowed to use University resources in conjunction with consulting or other activities for private gain.  Also, when an employee is engaged in authorized consulting activities, the consulting employer may not enter into a parallel agreement to use University resources for any purpose related to the consulting activity.  Because library facilities are made available to the public, their use by employees engaged in consulting activity is not regarded as being in contravention of this policy.

Testifying as an Expert Witness

When an employee testifies as an expert witness, the following conditions apply:

  • A disclaimer is given in court indicating that the employee is speaking as a professional and not as a representative of the University,
  • The University civil leave policies are applied when an employee is under subpoena (please refer to the section “Leave Policies/Civil Leave”),
  • Testifying in civil suits involving the Commonwealth of Virginia is prohibited, except under subpoena.

Teaching Policy

Qualified employees who do not teach as part of their regularly assigned duties may teach credit courses and non-degree courses for the University.  Teaching responsibilities require written approval in advance by the individual’s supervisor and Cabinet Vice-President level approval.

If teaching outside the normal hours of work, such as in the evening and on weekends, employees who do not teach as part of their regularly assigned duties may be compensated at the adjunct rate of pay or the assigned rate for a non-degree course.  Compensation for outside employment and consulting during a normal work schedule is possible only if annual leave balances are charged for time away from normally scheduled duties.  Compensation for teaching under this section will not be added to the employee’s base pay.