Administrative/Professional Faculty

Administrative / professional faculty require the performance of work directly related to the management of the educational and general activities of the institution, department, or sub-division.   Administrative / professional faculty are appointed into non-tenure positions and serve at the pleasure of the President of the University.  Appointments to all administrative / professional faculty positions are term appointments. No aspects of tenure are involved, unless an individual has earned tenure at the University of Mary Washington prior to joining the administration and will retain his/her academic rank in the administrative position.

State Employee Discounts -

A number of discounts are available through the Department of Human Resource Management including Kings Dominion, Great Wolf Lodge, Wyndham Hotels, and more: http://www.dhrm.virginia.gov/employeediscounts.html

Wage Employees – Description

Wage employment is defined as employment to meet seasonal, temporary, part-time, or casual workforce needs. Wage employees are not covered by the Virginia Personnel Act. Wage employees are considered non-exempt for the purposes of applying the Fair Labor Standards Act and are not entitled for fringe benefits, except for worker’s compensation and leave without pay for military service in the reserve components. It is important to note that the total work hours for all periods of employment with the University may not exceed  1500 hours for the 12- month period May 1 to April 30.  Wage employees are eligible to participate in tax-sheltered annuities.

Classified Employee – Description

Classified employees are salaried employees whose positions are subject to the provisions of the Virginia Personnel Act; they usually qualify for all employee benefits.

Wage Employees

Wage employment is defined as employment to meet seasonal, temporary, part-time, or casual workforce needs. Wage employees are not covered by the Virginia Personnel Act. Wage employees are considered non-exempt for the purposes of applying the Fair Labor Standards Act and are not entitled for fringe benefits, except for worker’s compensation and leave without pay for military service in the reserve components. It is important to note that the total work hours for all periods of employment with the University may not exceed  1500 hours for the 12- month period May 1 to April 30.  Wage employees are eligible to participate in tax-sheltered annuities.

Request for Special Pay

The Request for Special Payment Form is to be used for Teaching and Administrative Faculty and is authorization for payment in addition to regular salary.

Effective May 1, 2013 – This form has been updated to include information for the Affordable Care Act pertaining to Adjunct Faculty.

*Note on Adjuncts: To assure compliance with the state’s Affordable Care Act guidance, Deans must determine and approve the additional hours of work before assignments are made. Any hours of work compensated by a special pay action will have to be documented and counted towards their 29 hours per week on average over a twelve month period.

Flexible Spending Account (FSA) Tips & Reminders:

• FSA expenses are eligible for reimbursement based on the type of expense and the applicable coverage period. The coverage period is the period of time between the first day and last day of FSA plan coverage (7/1 to 6/30 of the following year).
• The July 1, 2015 pay date is the last contribution for the 2014-2015 plan year. Participants should be sure to include this deduction in their 2014-2015 reimbursement requests.
• Participants have three months from the termination or end of the plan year to file for FSA reimbursement of eligible expenses incurred during the coverage period.
• The FSA Card may not be used after June 30, 2015 to pay claims incurred during the July 1, 2014 – June 30, 2015 plan year.
• Participants whose accounts end (ex. termination of employment or a status change) do not have access to the FSA Card after the account terminates. During the three-month run-out period participants can still submit paper claims by mail and/or FAX, and can receive assistance by calling the FSA Customer Service Line at 1-877-451-7244.

Additional information is in the FSA Sourcebook and FSA FAQ’s.

Roth 457 Information: