SWaM and Non-SWaM Reporting

SWaM and Non-SWaM Subcontractor Spend Reporting

The University of Mary Washington, as a state agency in the Commonwealth of Virginia, is required to report all small business spend to the Department of Small Business and Supplier Diversity (DSBSD).  Along with small business spend, importance is also placed on utilizing local woman-owned and minority-owned businesses to procure goods and services for the university.  UMW’s goal, with enthusiastic support of  the Vice President for Administration and Finance and Chief Financial Officer,  is to have a total SWaM (small, woman-owned and minority-owned) business spend of 42% each fiscal year.

In accordance with the Governor’s Executive Order, each prime contractor who wins an award valued over $200,000 shall deliver to the contracting agency or institution on a quarterly basis, information on use of subcontractors that are not DSBSD-certified small businesses. When such business has been subcontracted to these firms and upon completion of the contract, the contractor agrees to furnish the procurement office at a minimum the following information: name of firm, phone number, total dollar amount subcontracted, and type of product or service provided.

If you are a vendor who is required to use SWaM subcontractors, as indicated in the contract, or a prime contractor who is required to submit data on non-SWaM subcontractors performing on contracts over $200,000, please submit your expenditure report below.  The following template may be used and uploaded, or the information may be manually entered into the form.

Submission dates are:

1st Quarter: July 1st to September 30th - Deadline to send the report is October 15th

2nd Quarter: October 1st to December 31st - Deadline to send the report is January 15th

3rd  Quarter: January 1st to March 31st - Deadline to send the report is April 15th

4th Quarter: April 1st to June 30th - Deadline to send the report is July 15th

If you experience any issues with the form or need additional assistance/information, please email Procurement Services at procure@umw.edu.