Contracts

The Code of Virginia and the regulations set forth by the Division of Purchases and Supply require that certain goods and services be procured from designated state agencies, non-profit vendors and state contracts. Below are just a few of the mandatory sources and contracts from which The University of Mary Washington must purchase. To find out if the items you need to purchase are on a mandatory state contract, please visit the Virginia State Contracts page in eVA.

Central Storeroom – internal supplier of paper, envelopes and certain office or classroom supplies. See Campus Stock for a complete list of available items.

Virginia Correctional Enterprises (VCE) – mandatory source for furniture, name plates, business cards and some clothing and printed items. View the VCE Catalog for a sample of available items. Contact Purchasing for pricing and availability or additional information.

Virginia Department of Highways – mandatory source for vehicle purchases. Contact Purchasing for information. For guidelines on car rentals, see Accounts Payable. For payment of approved vehicle rentals, please contact Purchasing.

Virginia Industries for the Blind (VIB) – mandatory source for writing instruments. See the VIB website for descriptions and images of available items. See the VIB Price List for current pricing and quantity restrictions. VIB items are available through the Supply Room’s punch-out catalog in eVA under state contract items.

If a mandatory source is unable to supply the goods you require, you must contact Purchasing to obtain a release. A copy of the release, if approved by VIB or VCE, will be forwarded to you for your purchasing and/or SPCC file.

Purchasing will need the following information to request a release:

• a complete description of the item(s)
• quantity
• manufacturer name and model if applicable.
• price per unit
• date item is needed

In addition to these mandatory contracts, Virginia also has numerous mandatory and optional contracts from which UMW may purchase goods and services. The advantage to making purchases using a State contract is that prices have already been pre-negotiated to achieve the best quality for the best value. Also, the required small business quote has also been accomplished for you as part of the original procurement process. Vendors that have been awarded State contracts are, as required by the Commonwealth, registered in eVA, therefore, placing an order is quick and easy.