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No employee shall contractually commit the University without receiving prior authorization.
PURCHASE OF GOODS & PRINTING AND PURCHASE OF SERVICES
Estimated Cost |
Procedures |
| Up to $5,000 | Campus buyers must obtain one documented quote from a DMBE-certified SWAM vendor. Use of the Small Purchase Credit Card is encouraged up to $5,000. |
| Over $5,000 | Contact Purchasing for any purchase estimated to be over $5,000.00. Splitting orders of like items to circumvent the dollar limitation provided above is strictly prohibited. |
*Lead times may vary depending on the complexity of the order. orders over $50,000.00 may take 90 Days or More..
Exceptions |
Procedures |
| Emergency | ALL emergency purchases require written designation signed by the agency head or designee. Immediate action may be taken to protect personal safety or property. Other emergencies, seek competition to the extent possible. |
| Sole Source (Unlimited dollar amounts) | Requires written justification approved in advance by the Director of Purchasing. Orders over $50,000 require approval from DGS/DPS.Download the Sole Source/Proprietary Purchase Justification form HERE and forward to Purchasing for review. |
| Used Equipment up to $50,000 | Competition is not required. |
NO CURRENT Restrictions on Bottled Water Purchases – However, please think green!
On June 10, 2009, Governor Tim Kaine issued Executive Order 82 regarding the “Greening of State Government.” Included in this order was the restriction on purchasing individual serving sized bottled water products. However, when Governor Robert F. McDonnell took office, the restriction was rescinded. However, in keeping with the University’s green initiatives, alternatives should be considered.
An alternative to providing bottled water is available through Dining Services.
