Vendor Registration Requirements

• eVA Registration
• Small Business Assistance
• Small Business Certification
• Payment Methods

eVA Registration

The Commonwealth of Virginia employs an electronic web-based procurement system called eVA (e-Virginia). This system is a method for Commonwealth agencies to connect with registered vendors to purchase operational goods and services and it is available for use 24/7.

It is mandated by the Governor of Virginia that all Commonwealth agencies, including the University of Mary Washington, use eVA to perform procurement transactions. Vendors must register with eVA to receive information regarding available opportunities for state business. There is normally a $25 annual fee for vendor registration; however, this registration fee has currently been waived by eVA for an unspecified period. A 1% eVA transaction fee (capped at $500 for Certified Small businesses and $1500 for non-certified businesses) is incurred by the vendor for each purchase made from them by an agency or locality.

To learn more about eVA and to increase business opportunities with state and local government entities, click the Vendor tab from the eVA home page.

If you need assistance with the registration process, or have other questions about eVA, please email eVA Customer Care or call them at 1-866-289-7367.

Small Business Assistance

Please contact the Rappahannock Region Small Business Development Center for help with the eVA registration process or for other resources to aid you in the operation of your business. They are available for hands on assistance by appointment. Please call them at (540) 286-8060 or you may access them on the web at www.rrsbdc.biz.

Small Business Certification

While you are registering for eVA, please investigate potential certification with the Division of Minority Business Enterprise (DMBE). This agency certifies qualified Small business, women-owned or Minority-owned business in conjunction with eVA. The University and all other Commonwealth of Virginia agencies are actively seeking to do business with Small businesses. This includes Small Women-owned, and Small Minority-owned certified vendors. If you have fewer than 250 total employees or your gross sales averaged over a three year accounting period is less than $10M, you are qualified to be certified as a small vendor. There are many additional opportunities available to you for sales to state agencies if you are a DMBE certified Small vendor and it is a simple process completely accessible from the eVA website under the Vendors tab.. Click here for a list of the Required Supporting Documentation for SWaM Certification.

Payment Methods

The preferred payment method for Commonwealth of Virginia agencies, including the University of Mary Washington, is the Small Purchase Credit Card. If you accept credit cards, the University will pay with a credit card (currently Visa). Therefore, please make sure that your acceptance of the Visa and the Purchasing or P-card is correctly indicated in your eVA profile. If you need help, please contact eVA Customer Care at the number or email address given above.

If you do not accept credit cards, you must return a completed Vendor Registration Application to the UMW Accounts Payable department before you can receive payment by check. The application is available at http://adminfinance.umw.edu/ap/forms/#vendorapplication.

If you can accept orders electronically, please contact eVA Customer Care for assistance in the creation of your Ariba account to accept orders via this method.

Thank you for your interest in the University of Mary Washington and please contact the Purchasing Department staff if you require further assistance.