Chapter 20: Vehicle Safety

General: Motor vehicle accidents are the leading cause of death and injury in the United States. Observance of state vehicle codes (traffic laws), properly maintained and inspected vehicles, and
knowledge and use of defensive driving skills us are crucial to avoidance of vehicle accidents. The Vehicle Safety Program applies to all University drivers using Commonwealth – owned, leased and rented vehicles.

Driver’s Licensure: All employees and students operating vehicles covered by this program must possess a valid state driver’s license for the vehicle’s class. In some cases, a Commercial Driver’s License (CDL) is required. Any employee or student who operates a university vehicle knowing that his or her driver’s license has been suspended or revoked will be subject to appropriate disciplinary action, up to and including dismissal.

UMW Transportation Officer: The Transportation Officer is located in the Physical Plant Building. The Transportation Officer’s phone number is 654-2102, He/she is responsible for overseeing the operation of all university vehicles, and reporting any violations of the Vehicle Safety Program to the University Public Safety Department located in Brent Hall. The Transportation Officer is further responsible for
communicating all fleet transportation and vehicle safety policies and procedures to drivers and mechanics, and recommending remedial action when drivers are involved in accidents or are found
guilty of moving violations while using University vehicles.

University Driving Privileges: The privilege to drive a UMW vehicle is conditioned on safe and lawful operation of the vehicle. Driving privileges may be revoked or suspended pursuant to the State Vehicle Use Policy. Conduct typically associated with suspension or revocation of these privileges include driving without a valid state driving license, involvement in an avoidable accident, moving violations, and failure to follow other associated driving policies or procedures. Student drivers must complete familiarization training before being authorized to drive a state
vehicle.

Vehicle Accidents: If an employee or student of the University is involved in a traffic accident while driving a state vehicle, the vehicle should not be moved until the Virginia State Police have
been called and have advised the driver that it is safe to do so. Immediately after calling the State Police, the driver should call the UMW Transportation Officer and report the accident. If the
vehicle needs towed, the State Police or the Transportation Officer can make arrangements to have that done.

  1. Additional Accident Protocols:

    A. Check for injuries to yourself, your passengers, and others involved (if you can do so without exposing yourself to additional danger such as oncoming traffic).

    B. If your car is in a dangerous position in relation to oncoming traffic, do not sit in it but turn on your lights and flashers and move to a safe area, unless doing so will exacerbate injuries.

    C. Exchange driver’s license numbers, VIN and license plate numbers, names, addresses and phone numbers, and insurance information.

  2. Fleet Safety Committee: The Transportation Committee is comprised of the University Safety Officer, the Director for Campus Police and the Transportation Officer. The committee is charged with investigating each vehicle accident and recommending corrective action to be taken as a result.

Safe Operating Vehicle Rules:

  1. Wear a seat belt.

  2. Observe posted speed limits and other traffic signals.
  3. Yield to pedestrians on campus and on public streets.
  4. Park lawfully. Do not park on campus sidewalks, in front of doors or entranceways, or fire lanes and other no parking areas.
  5. If the vehicle appears to be unsafe to drive, do not drive it. Report the condition to the Transportation Officer and request a substitute vehicle.
  6. Do not overcrowd vehicles. If you need seating for 8, reserve a van rather than a subcompact.
  7. Never pick up hitchhikers or transport other non-authorized person’s in university vehicles.
  8. Never let persons ride in a bed of a pick-up or other truck or trailer.
  9. Never leave the keys in an unattended vehicle.
  10. If you are unfamiliar with a particular vehicle, ask Transportation Officer for assistance in locating lights and other instruments before leaving the lot.

Employee Investigation for Prevention Witness Statement

*In your own words, please describe the events leading up to and the actual accident that you witnessed

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Signature____________________________________________ Date__________________________________

Employee Report of Accident

Safety Investigation for Prevention

Employee’s Name_____________________________________________Age___________Sex_____________

Job Position / Title / Description________________________________________________________________

Shift Hours_______Days Off__________Supervisor’s Name__________________________________________

Date / Time of Accident__________________________Location______________________________________

Task being performed when accident occurred_____________________________________________________

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Weather Conditions (if applicable)_______________________________________________________________

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Name(s) of Witnesses_________________________________________________________________________

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Describe in your own words how the accident occurred
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Could anything have been done to have prevented this accident?_____________________________________

Prior to this event has there been any near misses or discussions on possible incidents that could occur?_____________________________________________________________________________________

What body parts were injured?_______________________
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What property damage was done by or as a result of the incident?_____________________________________

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Signature of Employee____________________________________________Date________________________

Signature of Investigator__________________________________________Date________________________

Safety Review_______________________________________________________________________________

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Safety Office Representive___________________________________________Date______________________

Reviewed with Supervisor___________________________________________Date________________________

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