|*APPLIES TO:||All UMW Campuses (Fredericksburg, Stafford, and Dahlgren) and Properties (James Monroe Museum and Memorial Library; Gari Melcher’s Museum, etc…)|
|*PURPOSE:||To establish procedures to obtain temporary permits for tents, platforms and other temporary structures.|
|*DEFINITIONS:||PLATFORM: A raised area used for worship, the presentation of music, plays or other entertainment; the head table for special guests; the raised area for lecturers and speakers; boxing and wrestling rings; theater-in-the-roundstages; and similar purposes wherein there are no overhead hanging curtains, drops, scenery or stage effects other than lighting and sound. Per the Virginia Uniform State Building Code (VUSBC) 410.4.1, a temporary platform is one installed for a period of not more than 30 days and is permitted to be constructed of any materials permitted by the Code.
STAGE: Only applicable within a building.
TEMPORARY STRUCTURE: Those structures erected for a period of less than 180 days.
TENT: Any structure, enclosure or shelter with or without sidewalls or drops that is constructed of canvas or pliable material supported in any manner except by air or the contents it protects.
USER: Faculty or staff person, department, or office responsible for permitted tent or platform.
VENDOR: Individual or contractor responsible for supplying and erecting permitted tent or platform.
|*POLICY STATEMENT:||A permit and/or inspection are required for all subject temporary structures erected on the property of The University of Mary Washington. As these and similar structures present a very high potential for accidents and injuries in the case of fire or collapse, the 2009 Virginia Statewide Fire Prevention Code (VSFPC) and the 2009 Virginia Uniform Statewide Building Code (VUSBC) require permits be issued for tents, platforms and other temporary structures. These permits must be submitted to The Bureau of Capital Outlay Management (BCOM), serving as the state Building Official. Requests for permits should be submitted to Facilities Services. For more information regarding permitting requirements, please contact Bruce Blair at (540) 654-2098.|
*GENERAL PROCEDURES FOR IMPLEMENTATION:
| Required Permits
Permits are required for tents having an area in excess of 120 square feet, which are used or intended to be used for the gathering of 10 or more persons per VUSBC 3103.1.1. Exceptions include fabric tents that are open on all sides, which comply with all of the following:
Platform (Performance Sets) – Performance sets that are owned and erected (not rented locally) by contract performance groups (e.g. Private Bands and Theater Groups), that are exclusively for the use of the contract performance group and from which the public are excluded, are considered equipment of the performing group; therefore, such stages/equipment do not require a permit.
Permits are required for all platforms other than performance sets that are greater than 4 inches in height.
There will be a fee required to reimburse BCOM for tent/platform permits.
A Life Safety Inspection is required for all tents, stages, and other temporary structures regardless of whether a permit was required!
Submit an application with the following information at least 15 working days prior to the event to allow sufficient time to process an application package:
The application package must be submitted to the State Building Official, The Bureau of Capital Outlay Management (BCOM), at least 10 days prior to the event so that the necessary paperwork can be reviewed and a permit issued in time for the event.
The VA State Fire Marshal’s Office (SFMO) will also be notified when an application is submitted to BCOM and provided a copy of the permit once issued.
A Building Permit for Temporary Structure, Form CO-17TMP, will be issued to the applicant and the tent or platform may be erected. A copy of the Building Permit will be forwarded to Emergency Management and Safety Office for inspection of the temporary structure.
When requested, an ANNUAL PERMIT for temporary structure configurations used repeatedly throughout the fiscal year may be issued to avoid the need for a separate application and permit for each use. The user must notify Facilities Services, Capital Outlay each time the Annual Permit is used.
Once the temporary structure is erected, please contact Emergency Management and Safety Office for coordination of inspections.
The VA State Fire Marshal’s Office (SFMO) may also inspect the temporary structure at any time for conformance to the applicable codes and permit conditions.
All temporary structures (tents, stages, etc…) regardless of size, occupancy, or location, must be inspected for LIFE SAFETY.
Insure that all tents have a Certificate of Flame Resistance conforming to NFPA 701 affixed to each separate panel of the tent.
Comply with Permit Special Conditions and Stipulations.
Prohibit smoking and the use of open flame producing devices within 20 feet of the tent.
Provide and maintain adequate clear paths for egress.
Provide and maintain required number of self-illuminated exit signs.
Provide and maintain required barriers, guards and safety appurtenances.
Tents shall be struck in the event of winds exceeding 40 mph are predicted in the vicinity of the tent location.