Fung Shui – May ’10

B.U.G SPRING 2010

NEXT B.U.G MEETING

WEDNESDAY, MAY 5TH CHANDLER 102

10:30 – 11:30 a.m.

AGENDA AND NOTES

INTRODUCTION OF LYNN NORFLEET

INTRODUCTION OF NEW BUG MEMBERS

FUNG SHUI

- ORGANIZING FOR EFFECIENCY- VIDEO

FUNG SHOE

-GAME AND BOOK GIVE-AWAY

REORGANIZATION – ALLYSON MOERMAN, ASSISTANT VP FOR FINANCE – A new org chart reflecting the three colleges of the university will be distributed to members .

A new report will be created to further break down the cash total by end point as requested by the auditor.

END OF YEAR DEADLINES

PROCEDURE REVIEWS

CENTRAL COPIER SAVINGS

- Centralized copying saves money as shown by a potential savings spreadsheet by department demonstrated by Amme Ingram. New copiers will be installed campus-wide by the end of July that default to two-sided copies. This new copier will be demonstrated around July 1st in the Copy Center.

WATER BOTTLE PURCHASES

- review the restrictions and policies

CONTRACT NUMBERS IN EVA

- for non-catalog items please enter the contract number in eVA

SHIPPING COMMODITY CODE – Please use 96286. eVA fees will not be calculated.

% – USE FOR VENDOR AND COMMODITY CODE SEARCHES – When using two words for a search, place the % between the two words. You may get more hits returned. EXAMPLE: Apple%Inc will return Apple Glass Inc and Green Apple Inc

PURCHASING UPDATE – Please continue your SWAM vendor lookup and document quotes in manual files. Online purchases need confirmation orders entered in eVA. In comments section please state “confirmation of order only”. Over the Counter (OTC) purchases are not SWAM exempt.

ACCOUNTS PAYABLE UPDATE – There is a new reimbursement form with a $100 limit.

Unpaid PO report – FZRRCDL

Please datestamp invoices before forwarding to AP.