February 2018 BUG Meeting
Thursday, February 22nd at 2PM
Eagle Village Suite 480, Conference Room
Agenda
Welcome, Meeting Overview and Intros
Sarah Carroll – Director of TESS
Welcome new BUG members:
- AJ Newell – Director of Design Services, University Relations and Communications
- Alanna Brown – Office Administrative Asst, Talley Center for Counseling
- Arin Doerfler – Business Manager, Bookstore
- DeAnna Absher – Administrative Assistant, Office of Title IX
- Michael Muckinhaupt – Inst Fire Safety Officer, Emergency Management and Safety
Finance Introductions:
- Marta Smith – Assistant Controller – Compliance, Finance
- Tony Dahm – Acting Director of Accounting, Finance
- Dei Bayer – Executive Assistant, Finance
- Mary Bullock – Cashier, Finance
- Julie Pugliese – Assistant Accounts Receivable Manager, Finance
Icebreaker
Training, Evaluation and System Support
Cat Parrotte – Asst. Director of TESS
- End of Year – Encumbrances
- Begin thinking about FY18 budget encumbrances, reduce encumbrances if you are able.
- Contact TESS if you need assistance
- Overtime Leave Selection will open in June
- Generic EagleOne Cards
- Available for printing use (set up with Departmental FOAP)
- Available through the EagleOne Center
- WORKS Cardholder Billing Statements
- Report expiration settings can be edited in WORKS to be longer than 7 days
- MyTime Minute: a new method of communication. Please register for automatic notifications.
- Expect an email from AMoerman regarding changes to MyTime.
Finance
Vickie Chapman – Assistant Controller, Systems
- Banner 9 go live is April 1st, no fooling
- Passwords must be reinstated in Banner 8 before using in Banner 9
- Recent Chrome update may cause Banner 9 to Crash. Use Firefox or Edge.
Accounts Payable
Leigh Penn – Accounts Payable Manager
- Chrome River
- New Hyatt Place instructions on the Accounts Payable website
- Catering/Sodexo Orders
- Audit findings of Catering orders at the University
- Reduce waste of money and food by ordering for the correct number of people
- An explanation will be required if you order more food than is allowed for number of event attendees
- Detailed description of business meal purpose is required on the Business Meal and Food Approval Form
- Direct Pays – Do not use symbols and spaces in Invoice Field or FOATEXT
Procurement Services
Melva Kishpaugh – Interim Director of Procurement.
Brittany Miller – Contracts Coordinator, Procurement
James DeLoatch – Contract Officer, Procurement
- The Supply Room Company – UMW Exclusive Contract
- UMW Supplier Expo
- Monday, March 5th 2018 from 10AM to 2PM in the Chandler Ballroom
- 2018 SPCC Training
- An email was sent out with instructions on how to complete the training in the Learning Center
- Deadline for completion: Tuesday, May 1st
- If you have issues accessing the Learning Center, contact Pam Lowery (plowery@umw.edu)
- An email was sent out with instructions on how to complete the training in the Learning Center
- Home Depot Store Card
- On Contract with UMW
- Store card provides all Tax Exempt information to Home Depot
- Available to be picked up from James DeLoatch, Procurement Services
Staff Advisory Council Update
Sarah Carroll
- S.A.C. Report to the Board of Visitors
- Nominate Your Colleagues for S.A.C.’s Excellent Eagle Employee Award
- Chili Cook Off – Tuesday, March 6th – 11:30-1pm University Center, Chandler Ballroom
