[{"id":32418,"date":"2025-09-11T09:43:17","date_gmt":"2025-09-11T13:43:17","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/accounting\/?page_id=32418"},"modified":"2026-01-05T11:56:43","modified_gmt":"2026-01-05T16:56:43","slug":"sbitas","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/accounting\/sbitas\/","title":{"rendered":"Subscription-Based Information Technology Arrangements"},"content":{"rendered":"
<\/div>
accounting<\/div>

Subscription-Based Information Technology Arrangements<\/h1><\/div><\/div><\/div><\/div>\n
\n\n\n\n<\/div><\/div><\/div><\/div>\n<\/section>

Subscription-Based Information Technology Arrangements<\/h2>

SBITAs (Subscription-Based Information Technology Arrangements)<\/p>

A SBITA is a contract where a government entity gets the right to use another company’s IT software for a specific period of time.<\/p>

    \n
  • The contract allows UMW to use the software, either alone or with related equipment.<\/li>\n\n\n\n
  • The use of the software is for a specific period of time, not a perpetual license.<\/li>\n\n\n\n
  • UMW provides something of value ($$$) in exchange for the right to use the software<\/li>\n<\/ul>

    SBITAs are governed by the Government Accounting Standards Board (GASB).<\/p>

    Examples of SBITAs:<\/p>

      \n
    • Software Licenses<\/li>\n\n\n\n
    • Bundled Software Licenses that include maintenance and support<\/li>\n\n\n\n
    • Databases<\/li>\n\n\n\n
    • Training Software<\/li>\n\n\n\n
    • Cloud-based services<\/li>\n\n\n\n
    • Software as a Service (SaaS)<\/li>\n\n\n\n
    • Infrastructure as a Service (IaaS)<\/li>\n\n\n\n
    • Platform as a Service (PaaS)<\/li>\n<\/ul>

      Important Account Codes:<\/p>

        \n
      • 71222S Employee Subscriptions<\/li>\n\n\n\n
      • 71275 Software Maintenance<\/li>\n\n\n\n
      • 71277 Computer Services<\/li>\n\n\n\n
      • 71279 Software Development<\/li>\n\n\n\n
      • 72218 Software Under 2K<\/li>\n\n\n\n
      • 72226 Subscriptions (serial\/periodical) Library<\/b><\/li>\n\n\n\n
      • 72227 Electronic Subscriptions Library<\/b><\/li>\n\n\n\n
      • 72229 Electronic Resources Library<\/b><\/li>\n\n\n\n
      • 71279L Software Dev Licenses (Limited Term) INACTIVE<\/li>\n\n\n\n
      • 72218L Software Licenses<\/b><\/li>\n\n\n\n
      • 72218S SBITA Software*<\/b><\/li>\n<\/ul>

        *Buyers will be directed to use this account code by the eVA SBITA approver. <\/p>

        eVA Entry of SBITAs:<\/p>

          \n
        • Purchases using the account codes from the previous slide, route to the eVA SBITA Approver(s)<\/li>\n\n\n\n
        • The approver looks for the following information:<\/li>\n\n\n\n
        • A complete description of what is being ordered<\/li>\n\n\n\n
        • Dates of Service Period<\/li>\n\n\n\n
        • Cobblestone Contract Number<\/li>\n\n\n\n
        • IT Ticket Number<\/li>\n<\/ul>

          If the SBITA Approver can<\/i> determine from the eVA order (and past orders) that the software being purchased is going to be classified as a SBITA, the approver will ask you to change the account code to 72218S.<\/p>

          If the SBITA Approver cannot<\/i> determine from the eVA order that the software is going to be classified as a SBITA, the approver will send you a follow-up email with a list of questions ahead of issuing an eVA approval.<\/p>

            \n
          1. Is this a renewal or a new purchase?<\/li>\n\n\n\n
          2. Are there specific renewal options?<\/li>\n\n\n\n
          3. Do you intend to renew this again in the future?<\/li>\n\n\n\n
          4. What is the payment frequency?<\/li>\n\n\n\n
          5. What is the purpose of the software?<\/li>\n\n\n\n
          6. Does UMW create and grant user access?<\/li>\n\n\n\n
          7. Can UMW access the software at any time?<\/li>\n\n\n\n
          8. Can UMW make configuration changes or customize the software?<\/li>\n\n\n\n
          9. Start Date<\/li>\n\n\n\n
          10. End Date<\/li>\n\n\n\n
          11. Can UMW terminate without cause, without consent of vendor, with notice of 12 months or less?<\/li>\n\n\n\n
          12. Can the Vendor terminate without cause, without consent of UMW, with notice of 12 months or less?<\/li>\n\n\n\n
          13. Does the agreement automatically renew?<\/li>\n<\/ol>

            UMW uses DebtBook to track SBITAs.  Accounting requires<\/em> the following information to properly track SBITAs:<\/p>

              \n
            • A fully-executed Purchase Order<\/li>\n\n\n\n
            • Invoice<\/li>\n\n\n\n
            • Contract<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"

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Assets"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><section class=\"wp-block-umw-hero alignfull umw-custom-block umw-hero umw-hero--dark-text umw-hero--media-float-right umw-hero--white umw-hero--with-no-media\"><div class=\"umw-hero__inner\"><div class=\"umw-hero__media\"><\/div><div class=\"umw-hero__title\"><div class=\"container\"><div class=\"umw-hero__title__wrapper\"><div class=\"umw-hero__eyebrow\">accounting<\/div><h1 class=\"umw-hero__title__header\">Fixed Assets<\/h1><\/div><\/div><\/div><\/div>\n<div class=\"wp-block-umw-hero-ctas alignfull\"><div class=\"umw-hero__links\"><div class=\"container\"><div class=\"umw-hero__links__wrapper\">\n\n\n\n<\/div><\/div><\/div><\/div>\n<\/section><h2 class=\"wp-block-heading\" id=\"h-fixed-assets\">Fixed Assets<\/h2><p>A UMW Fixed Asset is a piece of equipment (plus the cost to obtain or put in service) with a cost of $2,000 or greater.  An asset with a value of $5,000 or greater is classified as a capital asset.  ETF Fixed Assets have a cost of $500 or more.  Equipment that falls within these three categories are tagged and tracked as part of UMW’s biennial physical inventory.<\/p><p>In additions to Fixed Assets, UMW is required to track tangible capital assets as a group, called Aggregate Assets, where the cost is $10,000 or greater for the group.<\/p><p>A thorough review of <em>all<\/em> purchases of $2,000 or greater, regardless of account code, is conducted several times throughout the purchase and receiving process, to include the initial requisition (and subsequent change orders), WORKS and eVA reporting.<\/p><p>The <strong>required<\/strong> information needed for Banner entry of Fixed Assets:<\/p><ul class=\"wp-block-list\">\n<li>Date Received \/ Date Installed<\/li>\n\n\n\n<li>Location (Building and Room Number)<\/li>\n\n\n\n<li>Fixed Asset Custodian<\/li>\n\n\n\n<li>Total Cost to include labor\/installation, delivery, credit card fees, etc.<\/li>\n\n\n\n<li>A fully-executed Purchase Order<\/li>\n\n\n\n<li>Invoice for assets $5,000 or greater<\/li>\n<\/ul><p>If you are getting ready to place an order for Fixed or Aggregate Assets, reach out to Tania <a href=\"mailto:tellis2@umw.edu\">tellis2@umw.edu<\/a> for a quote review and assistance with eVA entry.<\/p><h3 class=\"wp-block-heading\" id=\"h-fixed-asset-tags\"><span style=\"color: #052280;\"><strong>Fixed Asset Tags<\/strong><\/span><\/h3><p>Fixed Assets are tracked and verified on a continual basis.<\/p><p>Fixed Assets Tag number are entered into Banner to properly account for and depreciate assets with information the comes directly from purchase order entries.<\/p><p>Examples of Fixed Asset Tags:<\/p><ul class=\"wp-block-list\">\n<li>EQ (issued by Accounting)<\/li>\n\n\n\n<li>DP (issued by IT)<\/li>\n\n\n\n<li>DA (issued by Accounting\/Dahlgren IT)<\/li>\n\n\n\n<li>AV (Issued by IT\/AV)<\/li>\n\n\n\n<li>GF (issued by Accounting)<\/li>\n\n\n\n<li>ETF – Equipment Trust Fund (grant money from the Commonwealth of Virginia)<\/li>\n\n\n\n<li>Replacement Tags<\/li>\n\n\n\n<li>A (Aggregate issued by Accounting)<\/li>\n\n\n\n<li>N (Intangible issued by Accounting\/Finance)<\/li>\n<\/ul><h3 class=\"wp-block-heading\" id=\"h-surplus-of-fixed-assets\"><span style=\"color: #052280;\"><strong>Surplus of Fixed Assets<\/strong><\/span><\/h3><p>Surplus is a physical location at the Physical Plant Warehouse.<\/p><p>When you surplus unused or broken items, they are moved to the Physical Plant for temporary storage, repurposed for other areas or are prepared to be sold, recycled and\/or disposed of.  Surplussed fixed assets can be repurposed, sold or disposed of by David Wilt, the Warehouse Manager.<\/p><p>To surplus equipment contact the Central Storeroom: <a href=\"https:\/\/adminfinance.umw.edu\/facilities\/central-storeroomsurplus\/\">https:\/\/adminfinance.umw.edu\/facilities\/central-storeroomsurplus\/<\/a>.<\/p><h3 class=\"wp-block-heading\" id=\"h-additional-resources\"><span style=\"color: #052280;\"><strong>Additional Resources:<\/strong><\/span><\/h3><p><a href=\"https:\/\/mailumw.sharepoint.com\/:b:\/r\/sites\/Staff-FN-Acctg\/Dept%20Documents\/Fixed%20Assets-Permanent%20Files\/FY26%20Fixed%20Assets%20Presentation.pdf?csf=1&web=1&e=r611oq\">FY26 Fixed Assets Presentation<\/a><\/p><p> <\/p><p>Please reach out to Tania at <a href=\"mailto:tellis2@umw.edu\">tellis2@umw.edu<\/a> for any questions relating to Fixed or Aggregate Assets.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Fixed AssetsA UMW Fixed Asset is a piece of equipment (plus the cost to obtain or put in service) with a cost of $2,000 or greater.  An asset with a value of $5,000 or greater is classified as a capital asset.  ETF Fixed Assets have a cost of $500 or more.  Equipment that falls within […]<\/p>\n","protected":false},"author":30004,"featured_media":0,"parent":0,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":{"0":"post-32365","1":"page","2":"type-page","3":"status-publish","5":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Fixed Assets - Accounting<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/accounting\/fixed-assets\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Fixed Assets\" 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– Policies"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><section class=\"wp-block-umw-hero alignfull umw-custom-block umw-hero umw-hero--dark-text umw-hero--media-float-right umw-hero--white umw-hero--with-no-media\"><div class=\"umw-hero__inner\"><div class=\"umw-hero__media\"><\/div><div class=\"umw-hero__title\"><div class=\"container\"><div class=\"umw-hero__title__wrapper\"><div class=\"umw-hero__eyebrow\">accounting<\/div><h1 class=\"umw-hero__title__header\">Procedures – Policies<\/h1><\/div><\/div><\/div><\/div>\n<div class=\"wp-block-umw-hero-ctas alignfull\"><div class=\"umw-hero__links\"><div class=\"container\"><div class=\"umw-hero__links__wrapper\">\n\n\n\n<\/div><\/div><\/div><\/div>\n<\/section><h2 class=\"wp-block-heading\" id=\"h-procedures-policies\">Procedures – Policies<\/h2><p>Below is a list of procedures used by UMW employees to perform certain financial functions specific to the Accounting Department. Click on the form name to be directed to the procedure.<\/p><h3 class=\"wp-block-heading\" id=\"h-finance-department-reconciliation-policy\"><span style=\"color: #003366;\">Finance Department Reconciliation Policy<\/span><\/h3><p>The <a href=\"https:\/\/adminfinance.umw.edu\/accounting\/files\/2013\/04\/Policy-Reconciliations-3-1-13-2.pdf\">Finance Department Reconciliation Policy <\/a>explains Finance Department reconciliation requirements.<\/p><h3 class=\"wp-block-heading\" id=\"h-requesting-and-creating-foapal-elements-procedure\"><span style=\"color: #003366;\">Requesting and Creating FOAPAL Elements Procedure<\/span><\/h3><p>The <a href=\"https:\/\/adminfinance.umw.edu\/accounting\/files\/2013\/04\/Requesting-and-Creating-FOAPAL-elements-Aug2013.pdf\">Requesting and Creating FOAPAL Elements Procedure<\/a> details the process to request new or to modify existing FOAPAL elements.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Procedures – PoliciesBelow is a list of procedures used by UMW employees to perform certain financial functions specific to the Accounting Department. Click on the form name to be directed to the procedure.Finance Department Reconciliation PolicyThe Finance Department Reconciliation Policy explains Finance Department reconciliation requirements.Requesting and Creating FOAPAL Elements ProcedureThe Requesting and Creating FOAPAL Elements Procedure […]<\/p>\n","protected":false},"author":6461,"featured_media":0,"parent":0,"menu_order":6,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":{"0":"post-31531","1":"page","2":"type-page","3":"status-publish","5":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Procedures - Policies - Accounting<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/accounting\/accounting-procedures\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Procedures - Policies\" \/>\n<meta property=\"og:description\" content=\"Procedures – PoliciesBelow is a list of procedures used by UMW employees to perform certain financial functions specific to the Accounting Department. 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Please complete all relevant fields and obtain proper signatures.  Return the manual form to the Accounting Department – Lee 237.<\/p><p><a href=\"https:\/\/adminfinance.umw.edu\/accounting\/files\/2020\/04\/Request_Revise-FOAPALesignature..pdf\">Banner FOAPAL Request – esignature<\/a><\/p><ol class=\"wp-block-list\">\n<li>Save form to your desktop<\/li>\n\n\n\n<li>Open in Adobe Reader<\/li>\n\n\n\n<li>On the right side pane, select <em>Fill and Sign<\/em><\/li>\n\n\n\n<li>Complete the from sections<\/li>\n\n\n\n<li>To sign, use the pen icon to select an existent signature or use the <em>Type<\/em> feature to create a new signature<\/li>\n\n\n\n<li>Drag the signature to the appropriate signature line<\/li>\n\n\n\n<li>Save and send the form to next signature.<\/li>\n<\/ol><p><a href=\"https:\/\/adminfinance.umw.edu\/accounting\/files\/2021\/10\/Check-Void-ReissueForm.RE_.Oct2021.pdf\">Check Void or Reissue Form <\/a><\/p><p><span style=\"color: #333399;\"><span style=\"color: #000000;\">This form should be used to<\/span> r<\/span>equest that a check be voided or reissued.<\/p><p><a href=\"https:\/\/adminfinance.umw.edu\/accounting\/files\/2021\/10\/Wire-Transfer-Request.RE_Oct2021.pdf\">Wire-Transfer Form<\/a><\/p><p>This form should be used to request a vendor payment in the form of a wire transfer and returned to the Accounting Department – Lee 237.<\/p><p><a href=\"https:\/\/adminfinance.umw.edu\/accounting\/files\/2023\/08\/TRANSFER-REQUEST-FOR-STUDENT-CLUB-PERFORMANCE-FINAL-RE-8.31.23.pdf\">Student Club Performance and Transfer Approval form<\/a><\/p><p>This form is used to initiate payment for a performance to a student club, via Expenditure transfer.  <em><br><\/em>Email the completed form to <a href=\"https:\/\/adminfinance.umw.edu\/accounting\/\" target=\"_blank\" rel=\"noopener\">Accounting<\/a> after the event has taken place.<\/p><p class=\"has-text-align-center\"><strong>Please contact <a href=\"mailto:accounting@umw.edu\">Accounting<\/a> if you have questions or need assistance.<\/strong><\/p><p> <\/p>\n","protected":false},"excerpt":{"rendered":"<p>FormsBanner FOAPAL Request – manual signatureThese forms should be used to request a new Fund, Organization, Account, Program, Activity, or Location (FOAPAL) element, or to change or inactivate an existing FOAPAL element. Please complete all relevant fields and obtain proper signatures.  Return the manual form to the Accounting Department – Lee 237.Banner FOAPAL Request – […]<\/p>\n","protected":false},"author":5071,"featured_media":0,"parent":0,"menu_order":9,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":{"0":"post-30951","1":"page","2":"type-page","3":"status-publish","5":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Forms - Accounting<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/accounting\/forms\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Forms\" \/>\n<meta property=\"og:description\" content=\"FormsBanner FOAPAL Request – manual signatureThese forms should be used to request a new Fund, Organization, Account, Program, Activity, or Location (FOAPAL) element, or to change or inactivate an existing FOAPAL element. Please complete all relevant fields and obtain proper signatures.  Return the manual form to the Accounting Department – Lee 237.Banner FOAPAL Request – […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/accounting\/forms\/\" \/>\n<meta property=\"og:site_name\" content=\"Accounting\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-05T16:57:32+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/adminfinance.umw.edu\/accounting\/forms\/\",\"url\":\"https:\/\/adminfinance.umw.edu\/accounting\/forms\/\",\"name\":\"Forms - Accounting\",\"isPartOf\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/accounting\/#website\"},\"datePublished\":\"2011-09-02T10:04:58+00:00\",\"dateModified\":\"2026-01-05T16:57:32+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/accounting\/forms\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/adminfinance.umw.edu\/accounting\/forms\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/adminfinance.umw.edu\/accounting\/forms\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/adminfinance.umw.edu\/accounting\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Forms\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/adminfinance.umw.edu\/accounting\/#website\",\"url\":\"https:\/\/adminfinance.umw.edu\/accounting\/\",\"name\":\"Accounting\",\"description\":\"University of Mary Washington\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/adminfinance.umw.edu\/accounting\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Forms - Accounting","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/adminfinance.umw.edu\/accounting\/forms\/","og_locale":"en_US","og_type":"article","og_title":"Forms","og_description":"FormsBanner FOAPAL Request – manual signatureThese forms should be used to request a new Fund, Organization, Account, Program, Activity, or Location (FOAPAL) element, or to change or inactivate an existing FOAPAL element. Please complete all relevant fields and obtain proper signatures.  Return the manual form to the Accounting Department – Lee 237.Banner FOAPAL Request – […]","og_url":"https:\/\/adminfinance.umw.edu\/accounting\/forms\/","og_site_name":"Accounting","article_modified_time":"2026-01-05T16:57:32+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/accounting\/forms\/","url":"https:\/\/adminfinance.umw.edu\/accounting\/forms\/","name":"Forms - Accounting","isPartOf":{"@id":"https:\/\/adminfinance.umw.edu\/accounting\/#website"},"datePublished":"2011-09-02T10:04:58+00:00","dateModified":"2026-01-05T16:57:32+00:00","breadcrumb":{"@id":"https:\/\/adminfinance.umw.edu\/accounting\/forms\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/adminfinance.umw.edu\/accounting\/forms\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/adminfinance.umw.edu\/accounting\/forms\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/adminfinance.umw.edu\/accounting\/"},{"@type":"ListItem","position":2,"name":"Forms"}]},{"@type":"WebSite","@id":"https:\/\/adminfinance.umw.edu\/accounting\/#website","url":"https:\/\/adminfinance.umw.edu\/accounting\/","name":"Accounting","description":"University of Mary Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/accounting\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages\/30951","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/users\/5071"}],"replies":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/comments?post=30951"}],"version-history":[{"count":0,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages\/30951\/revisions"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/media?parent=30951"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":29838,"date":"2011-09-02T10:04:58","date_gmt":"2011-09-02T10:04:58","guid":{"rendered":"http:\/\/www.umw.edu\/accounting\/externalgrants\/default.php"},"modified":"2026-01-05T11:56:11","modified_gmt":"2026-01-05T16:56:11","slug":"external-grant-expenditures","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/","title":{"rendered":"External Grant Expenditures"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><section class=\"wp-block-umw-hero alignfull umw-custom-block umw-hero umw-hero--dark-text umw-hero--media-float-right umw-hero--white umw-hero--with-no-media\"><div class=\"umw-hero__inner\"><div class=\"umw-hero__media\"><\/div><div class=\"umw-hero__title\"><div class=\"container\"><div class=\"umw-hero__title__wrapper\"><div class=\"umw-hero__eyebrow\">Accounting<\/div><h1 class=\"umw-hero__title__header\">External Grant Expenditures<\/h1><\/div><\/div><\/div><\/div>\n<div class=\"wp-block-umw-hero-ctas alignfull\"><div class=\"umw-hero__links\"><div class=\"container\"><div class=\"umw-hero__links__wrapper\">\n\n\n\n<\/div><\/div><\/div><\/div>\n<\/section><h2 class=\"wp-block-heading\" id=\"h-external-grant-expenditures\">External Grant Expenditures<\/h2><p>Faculty and Staff interested in pursuing external grant opportunities should consult the <a href=\"http:\/\/provost.umw.edu\/grantsoffice\/\">Grants Office<\/a> in Academic Affairs for assistance.<\/p><p>Please contact <a href=\"https:\/\/adminfinance.umw.edu\/accounting\/contact-us\/\">Accounting<\/a> for assistance paying expenditures from external grants.<\/p><p>Expenditures and travel reimbursements funded solely from “Sponsored Programs” are governed by the terms and conditions of the grant or contract. In the absence of any external grant regulations, State regulations apply. All payment and reimbursement request paperwork must be clearly labeled with “Sponsored Program”.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>External Grant ExpendituresFaculty and Staff interested in pursuing external grant opportunities should consult the Grants Office in Academic Affairs for assistance.Please contact Accounting for assistance paying expenditures from external grants.Expenditures and travel reimbursements funded solely from “Sponsored Programs” are governed by the terms and conditions of the grant or contract. In the absence of any […]<\/p>\n","protected":false},"author":5071,"featured_media":0,"parent":0,"menu_order":3,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":{"0":"post-29838","1":"page","2":"type-page","3":"status-publish","5":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>External Grant Expenditures - Accounting<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"External Grant Expenditures\" \/>\n<meta property=\"og:description\" content=\"External Grant ExpendituresFaculty and Staff interested in pursuing external grant opportunities should consult the Grants Office in Academic Affairs for assistance.Please contact Accounting for assistance paying expenditures from external grants.Expenditures and travel reimbursements funded solely from “Sponsored Programs” are governed by the terms and conditions of the grant or contract. In the absence of any […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/\" \/>\n<meta property=\"og:site_name\" content=\"Accounting\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-05T16:56:11+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/\",\"url\":\"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/\",\"name\":\"External Grant Expenditures - Accounting\",\"isPartOf\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/accounting\/#website\"},\"datePublished\":\"2011-09-02T10:04:58+00:00\",\"dateModified\":\"2026-01-05T16:56:11+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/adminfinance.umw.edu\/accounting\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"External Grant Expenditures\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/adminfinance.umw.edu\/accounting\/#website\",\"url\":\"https:\/\/adminfinance.umw.edu\/accounting\/\",\"name\":\"Accounting\",\"description\":\"University of Mary Washington\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/adminfinance.umw.edu\/accounting\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"External Grant Expenditures - Accounting","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/","og_locale":"en_US","og_type":"article","og_title":"External Grant Expenditures","og_description":"External Grant ExpendituresFaculty and Staff interested in pursuing external grant opportunities should consult the Grants Office in Academic Affairs for assistance.Please contact Accounting for assistance paying expenditures from external grants.Expenditures and travel reimbursements funded solely from “Sponsored Programs” are governed by the terms and conditions of the grant or contract. In the absence of any […]","og_url":"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/","og_site_name":"Accounting","article_modified_time":"2026-01-05T16:56:11+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/","url":"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/","name":"External Grant Expenditures - Accounting","isPartOf":{"@id":"https:\/\/adminfinance.umw.edu\/accounting\/#website"},"datePublished":"2011-09-02T10:04:58+00:00","dateModified":"2026-01-05T16:56:11+00:00","breadcrumb":{"@id":"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/adminfinance.umw.edu\/accounting\/external-grant-expenditures\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/adminfinance.umw.edu\/accounting\/"},{"@type":"ListItem","position":2,"name":"External Grant Expenditures"}]},{"@type":"WebSite","@id":"https:\/\/adminfinance.umw.edu\/accounting\/#website","url":"https:\/\/adminfinance.umw.edu\/accounting\/","name":"Accounting","description":"University of Mary Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/accounting\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages\/29838","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/users\/5071"}],"replies":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/comments?post=29838"}],"version-history":[{"count":0,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages\/29838\/revisions"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/media?parent=29838"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":29837,"date":"2011-09-02T10:04:58","date_gmt":"2011-09-02T10:04:58","guid":{"rendered":"http:\/\/www.umw.edu\/accounting\/transferfunds\/default.php"},"modified":"2026-01-05T11:55:36","modified_gmt":"2026-01-05T16:55:36","slug":"transfer-of-funds","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/accounting\/transfer-of-funds\/","title":{"rendered":"Expenditure Transfers or Corrections"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><section class=\"wp-block-umw-hero alignfull umw-custom-block umw-hero umw-hero--dark-text umw-hero--media-float-right umw-hero--white umw-hero--with-no-media\"><div class=\"umw-hero__inner\"><div class=\"umw-hero__media\"><\/div><div class=\"umw-hero__title\"><div class=\"container\"><div class=\"umw-hero__title__wrapper\"><div class=\"umw-hero__eyebrow\">accounting<\/div><h1 class=\"umw-hero__title__header\">Expenditure Transfers or Corrections<\/h1><\/div><\/div><\/div><\/div>\n<div class=\"wp-block-umw-hero-ctas alignfull\"><div class=\"umw-hero__links\"><div class=\"container\"><div class=\"umw-hero__links__wrapper\">\n\n\n\n<\/div><\/div><\/div><\/div>\n<\/section><h2 class=\"wp-block-heading\" id=\"h-expenditure-transfers-or-corrections\">Expenditure Transfers or Corrections<\/h2><p>It is UMW practice to directly charge the correct FOAP for all goods, services and equipment expenditures when entering purchases into eVA, coding payments in WORKS for credit card charges*** or entering a Direct Pay into BANNER. Departments sharing the cost of an event should split-code the payment at the time of entry.<\/p><p>When needed, requests for expenditure transfers or corrections are sent, via email, to <a href=\"mailto:accounting@umw.edu\">accounting@umw.edu<\/a> and include the following information:<\/p><ul class=\"wp-block-list\">\n<li>Document reference (e.g. invoice number for a correction)<\/li>\n\n\n\n<li>Dollar amount of the transaction<\/li>\n\n\n\n<li>From: [the FOAPAL to be charged]<\/li>\n\n\n\n<li>Authorization from the Department Budget Manager that is being charged<\/li>\n\n\n\n<li>To: [the FOAPAL to be credited]<\/li>\n\n\n\n<li>Explanation for the transfer<\/li>\n<\/ul><h3 class=\"wp-block-heading\" id=\"h-sample-email\">Sample Email<\/h3><p>Please correct FOAP coding, for Invoice number I0001234 in the amount of $50, from 1111-302000-71215-10620 to 3511-302000-71215-80990 to help cover the cost of printing posters for the opening of Lee Hall.<\/p><p class=\"italic\">Thank you,<br>Jane Doe<br>Chair of Research Department<\/p><p>All requests are reviewed by the Accounting Department and approved corrections are entered into BANNER, debiting the correct FOAP and crediting the erroneously charged FOAP.<\/p><p>***Payments made with any credit card are required to follow all applicable guidelines. Proper selection and use of available credit cards is found at the following sites:<\/p><ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/available-credit-cards\/\">https:\/\/adminfinance.umw.edu\/ap\/available-credit-cards\/umw-finance-card\/<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/adminfinance.umw.edu\/purchasing\/small-purchase-credit-card\/\">https:\/\/adminfinance.umw.edu\/purchasing\/small-purchase-credit-card\/<\/a><\/li>\n<\/ul><p class=\"has-text-align-center\"><strong><em>NOTE: Reimbursing <a href=\"https:\/\/adminfinance.umw.edu\/purchasing\/small-purchase-credit-card\/\">SPCC<\/a> charges to department funds, with <a href=\"https:\/\/adminfinance.umw.edu\/tess\/fundamentals-of-finance\/chart-of-accounts\/\">local funds<\/a>, is not permitted.<br><a href=\"https:\/\/adminfinance.umw.edu\/ap\/available-credit-cards\/\">The UMW Finance Card<\/a> is available to make purchases with local funds.<\/em><\/strong><\/p><p class=\"has-text-align-center\">If you have any questions about correcting expenditures, please contact <a href=\"https:\/\/adminfinance.umw.edu\/accounting\/contact-us\/\">Accounting<\/a> for assistance.<\/p><p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Expenditure Transfers or CorrectionsIt is UMW practice to directly charge the correct FOAP for all goods, services and equipment expenditures when entering purchases into eVA, coding payments in WORKS for credit card charges*** or entering a Direct Pay into BANNER. Departments sharing the cost of an event should split-code the payment at the time of […]<\/p>\n","protected":false},"author":5071,"featured_media":0,"parent":0,"menu_order":1,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":{"0":"post-29837","1":"page","2":"type-page","3":"status-publish","5":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Expenditure Transfers or Corrections - Accounting<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/accounting\/transfer-of-funds\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Expenditure Transfers or Corrections\" \/>\n<meta property=\"og:description\" content=\"Expenditure Transfers or CorrectionsIt is UMW practice to directly charge the correct FOAP for all goods, services and equipment expenditures when entering purchases into eVA, coding payments in WORKS for credit card charges*** or entering a Direct Pay into BANNER. 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Departments sharing the cost of an event should split-code the payment at the time of […]","og_url":"https:\/\/adminfinance.umw.edu\/accounting\/transfer-of-funds\/","og_site_name":"Accounting","article_modified_time":"2026-01-05T16:55:36+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/accounting\/transfer-of-funds\/","url":"https:\/\/adminfinance.umw.edu\/accounting\/transfer-of-funds\/","name":"Expenditure Transfers or Corrections - 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Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/accounting\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages\/29837","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/users\/5071"}],"replies":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/comments?post=29837"}],"version-history":[{"count":0,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages\/29837\/revisions"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/media?parent=29837"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":29836,"date":"2011-09-02T10:04:58","date_gmt":"2011-09-02T10:04:58","guid":{"rendered":"http:\/\/www.umw.edu\/accounting\/wiretransfer\/default.php"},"modified":"2026-01-05T11:55:56","modified_gmt":"2026-01-05T16:55:56","slug":"wire-transfers","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/accounting\/wire-transfers\/","title":{"rendered":"Wire Transfers"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><section class=\"wp-block-umw-hero alignfull umw-custom-block umw-hero umw-hero--dark-text umw-hero--media-float-right umw-hero--white umw-hero--with-no-media\"><div class=\"umw-hero__inner\"><div class=\"umw-hero__media\"><\/div><div class=\"umw-hero__title\"><div class=\"container\"><div class=\"umw-hero__title__wrapper\"><div class=\"umw-hero__eyebrow\">accounting<\/div><h1 class=\"umw-hero__title__header\">Wire Transfers<\/h1><\/div><\/div><\/div><\/div>\n<div class=\"wp-block-umw-hero-ctas alignfull\"><div class=\"umw-hero__links\"><div class=\"container\"><div class=\"umw-hero__links__wrapper\">\n\n\n\n<\/div><\/div><\/div><\/div>\n<\/section><h2 class=\"wp-block-heading\" id=\"h-wire-transfers\">Wire Transfers<\/h2><p>Below are the preferred method and procedures for outgoing and incoming wire transfers.<\/p><h3 class=\"wp-block-heading\" id=\"h-outgoing-wire-transfers\"><span style=\"color: #003366;\">Outgoing Wire Transfers<\/span><\/h3><p>UMW’s preferred method for outgoing payments is by either <a href=\"https:\/\/adminfinance.umw.edu\/ap\/credit-cards\/\">credit card<\/a> or through the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/contact-us\/\">Accounts Payable Department<\/a> (AP) as a <a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/\">direct pay<\/a> or purchase order (depending on what type of good\/service is being purchased).  UMW payment by bank wire transfer is an option limited <b><span style=\"text-decoration: underline;\">ONLY<\/span><\/b> to non-student vendors that:<\/p><ul class=\"wp-block-list\">\n<li>Do not accept credit card payments<\/li>\n\n\n\n<li>Are not signed up for <a href=\"https:\/\/adminfinance.umw.edu\/ap\/epayables\/\">ePayables<\/a><\/li>\n\n\n\n<li>Are not registered as an EDI vendor<\/li>\n\n\n\n<li>Are not able to accept checks payable in US Dollars<\/li>\n<\/ul><p><b><i>Please note that international wires may take up to 10 business<br>days before showing as a deposit to a foreign vendor<\/i><\/b>.<\/p><h3 class=\"wp-block-heading\" id=\"h-requesting-an-outgoing-wire-transfer\"><span style=\"color: #003366;\">Requesting an Outgoing Wire Transfer<\/span><\/h3><p>To request an outgoing bank wire transfer, please send a completed <a href=\"https:\/\/adminfinance.umw.edu\/accounting\/forms\/#wire\">Wire Transfer Form<\/a> to <a href=\"mailto:accounting@umw.edu\">accounting@umw.edu<\/a>. This form collects all necessary information required to successfully complete the wire transfer.  The requesting Department is responsible for paying the $35 wire transfer fee.<\/p><p>A current <a href=\"https:\/\/adminfinance.umw.edu\/ap\/forms\/#vendorapplication\">Vendor Registration Form<\/a> needs to be on file with AP prior to processing the request.<\/p><ul class=\"wp-block-list\">\n<li>Vendor completes the form<\/li>\n\n\n\n<li>Vendor returns to AP per instructions on the form<\/li>\n<\/ul><h3 class=\"wp-block-heading\" id=\"h-incoming-wire-transfers\"><span style=\"color: #003366;\">Incoming Wire Transfers<\/span><\/h3><p>UMW’s preferred methods for <a href=\"https:\/\/adminfinance.umw.edu\/cashier\/make-a-payment\/\">receiving payments<\/a> are<\/p><ul class=\"wp-block-list\">\n<li>Credit card or e-check using\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/adminfinance.umw.edu\/studentaccounts\/eaglepay\/\">EaglePay<\/a> for Student Accounts<\/li>\n\n\n\n<li>Admissions deposits through the <a href=\"http:\/\/admissions.umw.edu\/youarein\/next-steps\/#__utma=1.732370168.1318021293.1389987849.1389999218.25&__utmb=1.22.10.1389999218&__utmc=1&__utmx=-&__utmz=1.1389999218.25.3.utmcsr=admissions.umw.edu%7Cutmccn=(referral)%7Cutmcmd=referral%7Cutmcct=\/undergraduate\/especially-for-freshmen\/freshman-admission-checkl\">Next Steps<\/a> Admissions site<\/li>\n\n\n\n<li>Commerce Manager for non-student billed services and other authorized events<\/li>\n\n\n\n<li>Mailed check<\/li>\n\n\n\n<li>In-person cash, check, cashier’s check or money order<\/li>\n<\/ul>\n<\/li>\n<\/ul><p>Incoming wire transfers are <b><span style=\"text-decoration: underline;\">ONLY<\/span><\/b> accepted from:<\/p><ul class=\"wp-block-list\">\n<li>Government entities<\/li>\n\n\n\n<li>Approved international students<\/li>\n\n\n\n<li>Finance approved emergency situations<\/li>\n<\/ul><p> <a href=\"https:\/\/adminfinance.umw.edu\/accounting\/contact-us\/\">Accounting<\/a> staff is available to assist with any questions about wire transfers.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Wire TransfersBelow are the preferred method and procedures for outgoing and incoming wire transfers.Outgoing Wire TransfersUMW’s preferred method for outgoing payments is by either credit card or through the Accounts Payable Department (AP) as a direct pay or purchase order (depending on what type of good\/service is being purchased).  UMW payment by bank wire transfer […]<\/p>\n","protected":false},"author":5071,"featured_media":0,"parent":0,"menu_order":2,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":{"0":"post-29836","1":"page","2":"type-page","3":"status-publish","5":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - 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The Finance Department also handles Grant Management reporting, including all Federal, State, local and private funding received by the University.<\/p><p>Our goal is to provide appropriate services and assistance to members of the University community (faculty, staff and students) in an accurate and efficient manner, utilizing the technical resources available to the University. Emphasis is placed on customer service and personal integrity which, along with our commitment to the policies, procedures and laws of the Commonwealth, create an environment leading to the successful operation of the University. This is strongly reflected in the <a href=\"http:\/\/www.umw.edu\/finance\/documents\/codeofethics.doc\">Code of Ethics<\/a> adopted by all Finance Departments.<\/p><p>The Finance Department operates in accordance with the <a href=\"http:\/\/www.doa.virginia.gov\/Admin_Services\/CAPP\/CAPP_Summary.cfm\">Virginia Commonwealth Accounting Policies and Procedure (CAPP) Manual<\/a> and the <a href=\"http:\/\/www.gasb.org\">Governmental Accounting Standards Board (GASB<\/a>). The University and Museums are audited once a year by the <a href=\"http:\/\/www.apa.state.va.us\">Auditor of Public Accounts (APA)<\/a> and the <a href=\"http:\/\/www.doa.virginia.gov\/\">Virginia Department of Accounts (DOA)<\/a>. The University’s audited financial statements are available for review in the Financial Management office’s section on Reporting.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Finance DepartmentsThe offices handling the financial management of the University of Mary Washington strive to effectively manage the University’s financial resources in a way that will maximize support for the University community while providing proper stewardship of public assets.The following departments manage the finances of the University of Mary Washington under the direction of the […]<\/p>\n","protected":false},"author":5071,"featured_media":0,"parent":0,"menu_order":8,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"https:\/\/adminfinance.umw.edu\/finance\/","_links_to_target":""},"class_list":{"0":"post-29748","1":"page","2":"type-page","3":"status-publish","5":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Finance Departments - Accounting<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/finance\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta 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DepartmentsThe offices handling the financial management of the University of Mary Washington strive to effectively manage the University’s financial resources in a way that will maximize support for the University community while providing proper stewardship of public assets.The following departments manage the finances of the University of Mary Washington under the direction of the […]","og_url":"https:\/\/adminfinance.umw.edu\/finance\/","og_site_name":"Accounting","article_modified_time":"2025-12-10T20:24:20+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/finance\/","url":"https:\/\/adminfinance.umw.edu\/finance\/","name":"Finance Departments - 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Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/accounting\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages\/29748","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/users\/5071"}],"replies":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/comments?post=29748"}],"version-history":[{"count":0,"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/pages\/29748\/revisions"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/accounting\/wp-json\/wp\/v2\/media?parent=29748"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":29740,"date":"2011-09-02T10:04:58","date_gmt":"2011-09-02T10:04:58","guid":{"rendered":"http:\/\/www.umw.edu\/accounting\/contact\/default.php"},"modified":"2026-03-12T12:36:07","modified_gmt":"2026-03-12T16:36:07","slug":"contact-us","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/accounting\/contact-us\/","title":{"rendered":"Contact Us"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><section class=\"wp-block-umw-hero alignfull umw-custom-block umw-hero umw-hero--dark-text umw-hero--media-float-right umw-hero--white umw-hero--with-no-media\"><div class=\"umw-hero__inner\"><div class=\"umw-hero__media\"><\/div><div class=\"umw-hero__title\"><div class=\"container\"><div class=\"umw-hero__title__wrapper\"><div class=\"umw-hero__eyebrow\">accounting<\/div><h1 class=\"umw-hero__title__header\">Contact Us<\/h1><\/div><\/div><\/div><\/div>\n<div class=\"wp-block-umw-hero-ctas alignfull\"><div class=\"umw-hero__links\"><div class=\"container\"><div class=\"umw-hero__links__wrapper\">\n\n\n\n<\/div><\/div><\/div><\/div>\n<\/section><h2 class=\"wp-block-heading\" id=\"h-contact-us\">Contact Us<\/h2><p><strong>Accounting<\/strong><\/p><p>Anthony Dahm<br>Director of Accounting<br>Lee Hall 237<br>Phone: (540) 654-1181<br>Fax: (540) 654-2003<br>Email: <a href=\"mailto:adahm@umw.edu\">adahm@umw.edu<\/a><\/p><p><span class=\"bold\">Melinda Albrycht<\/span><br>Assistant Director of Accounting<br>Lee Hall 239<br>Phone: (540) 654-1227<br>Fax: (540) 654-2003<br>Email: <a href=\"mailto:malbrych@umw.edu\">malbrych@umw.edu<\/a><\/p><p><span class=\"bold\">Karen Young<\/span><br>Senior Accountant<br>Lee Hall 241B<br>Phone: (540) 654-1284<br>Fax: (540) 654-2003<br>Email: <a href=\"mailto:kyoung@umw.edu\">kyoung@umw.edu<\/a><\/p><p>Tracey Funtanilla<br>Senior Accountant<br>Lee Hall 241A<br>Phone: (540) 654-1245<br>Fax: (540) 654-2003<br>Email: <a href=\"mailto:tfuntani@umw.edu\">tfuntani@umw.edu<\/a><\/p><p>Emily Howard<br>Senior Accountant<br>Lee Hall 240<br>Phone: (540) 654-1218<br>Fax: (540) 654-2003<br>Email: <a href=\"mailto:ehoward2@umw.edu\">ehoward2@umw.edu<\/a><\/p><p> <\/p><p><strong>Fixed Assets<\/strong><\/p><p>Tania Ellis<br>Senior Accountant-Fixed Assets<br>Eagle Village, Suite 480<br>Phone:  (540) 654-1244<br>Email: <a href=\"mailto:tellis2@umw.edu\">tellis2@umw.edu<\/a><\/p><p>Susan Beaver<br>Fixed Asset Coordinator<br>Eagle Village, Suite 480<br>Phone:  (540) 654-1221<br>Email:  <a href=\"sbeaver@umw.edu\">sbeaver@umw.edu<\/a><\/p><p> <\/p>\n","protected":false},"excerpt":{"rendered":"<p>Contact UsAccountingAnthony DahmDirector of AccountingLee Hall 237Phone: (540) 654-1181Fax: (540) 654-2003Email: adahm@umw.eduMelinda AlbrychtAssistant Director of AccountingLee Hall 239Phone: (540) 654-1227Fax: (540) 654-2003Email: malbrych@umw.eduKaren YoungSenior AccountantLee Hall 241BPhone: (540) 654-1284Fax: (540) 654-2003Email: kyoung@umw.eduTracey FuntanillaSenior AccountantLee Hall 241APhone: (540) 654-1245Fax: (540) 654-2003Email: tfuntani@umw.eduEmily HowardSenior AccountantLee Hall 240Phone: (540) 654-1218Fax: (540) 654-2003Email: ehoward2@umw.edu Fixed AssetsTania EllisSenior Accountant-Fixed AssetsEagle Village, Suite […]<\/p>\n","protected":false},"author":5071,"featured_media":0,"parent":0,"menu_order":7,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":{"0":"post-29740","1":"page","2":"type-page","3":"status-publish","5":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Contact Us - Accounting<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/accounting\/contact-us\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Contact Us\" \/>\n<meta property=\"og:description\" content=\"Contact UsAccountingAnthony DahmDirector of AccountingLee Hall 237Phone: (540) 654-1181Fax: (540) 654-2003Email: adahm@umw.eduMelinda AlbrychtAssistant Director of AccountingLee Hall 239Phone: (540) 654-1227Fax: (540) 654-2003Email: malbrych@umw.eduKaren YoungSenior AccountantLee Hall 241BPhone: (540) 654-1284Fax: (540) 654-2003Email: kyoung@umw.eduTracey FuntanillaSenior AccountantLee Hall 241APhone: (540) 654-1245Fax: (540) 654-2003Email: tfuntani@umw.eduEmily HowardSenior AccountantLee Hall 240Phone: (540) 654-1218Fax: (540) 654-2003Email: ehoward2@umw.edu Fixed AssetsTania EllisSenior Accountant-Fixed AssetsEagle Village, Suite […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/accounting\/contact-us\/\" \/>\n<meta property=\"og:site_name\" content=\"Accounting\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-12T16:36:07+00:00\" \/>\n<meta name=\"twitter:card\" 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malbrych@umw.eduKaren YoungSenior AccountantLee Hall 241BPhone: (540) 654-1284Fax: (540) 654-2003Email: kyoung@umw.eduTracey FuntanillaSenior AccountantLee Hall 241APhone: (540) 654-1245Fax: (540) 654-2003Email: tfuntani@umw.eduEmily HowardSenior AccountantLee Hall 240Phone: (540) 654-1218Fax: (540) 654-2003Email: ehoward2@umw.edu Fixed AssetsTania EllisSenior Accountant-Fixed AssetsEagle Village, Suite […]","og_url":"https:\/\/adminfinance.umw.edu\/accounting\/contact-us\/","og_site_name":"Accounting","article_modified_time":"2026-03-12T16:36:07+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/accounting\/contact-us\/","url":"https:\/\/adminfinance.umw.edu\/accounting\/contact-us\/","name":"Contact Us - 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encoding=\"utf-8\" ?><section class=\"wp-block-umw-hero alignfull umw-custom-block umw-hero umw-hero--dark-text umw-hero--white umw-hero--with-no-media\"><div class=\"umw-hero__inner\"><div class=\"umw-hero__media\"><\/div><div class=\"umw-hero__title\"><div class=\"container\"><div class=\"umw-hero__title__wrapper\"><h1 class=\"umw-hero__title__header\">Accounting<\/h1><\/div><\/div><\/div><\/div>\n<div class=\"wp-block-umw-hero-ctas alignfull\"><div class=\"umw-hero__links\"><div class=\"container\"><div class=\"umw-hero__links__wrapper\">\n\n\n\n<\/div><\/div><\/div><\/div>\n<\/section><figure class=\"wp-block-image size-large\"><a href=\"https:\/\/adminfinance.umw.edu\/accounting\/files\/2025\/12\/33_Lee-Hall-scaled.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"472\" src=\"https:\/\/adminfinance.umw.edu\/accounting\/files\/2025\/12\/33_Lee-Hall-1024x472.jpg\" alt=\"Lee Hall\" class=\"wp-image-32439\" srcset=\"\/\/adminfinance.umw.edu\/accounting\/files\/2025\/12\/33_Lee-Hall-1024x472.jpg 1024w, \/\/adminfinance.umw.edu\/accounting\/files\/2025\/12\/33_Lee-Hall-300x138.jpg 300w, \/\/adminfinance.umw.edu\/accounting\/files\/2025\/12\/33_Lee-Hall-768x354.jpg 768w, \/\/adminfinance.umw.edu\/accounting\/files\/2025\/12\/33_Lee-Hall-1536x709.jpg 1536w, \/\/adminfinance.umw.edu\/accounting\/files\/2025\/12\/33_Lee-Hall-2048x945.jpg 2048w, \/\/adminfinance.umw.edu\/accounting\/files\/2025\/12\/33_Lee-Hall-1140x526.jpg 1140w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\"><\/a><\/figure><p>The Accounting Office accounts for all revenue, expenditures and fixed assets of the University of Mary Washington, which includes James Monroe Museum and Melchers Memorial Estate and Gallery. This office is responsible for:<\/p><ul class=\"wp-block-list\">\n<li>Establishing Banner FOAPAL elements<\/li>\n\n\n\n<li>Processing corrections to posted expenditures<\/li>\n\n\n\n<li>Handling wire transfers<\/li>\n\n\n\n<li>Posting of <a href=\"https:\/\/adminfinance.umw.edu\/purchasing\/umw-policies-and-procedures-2\/small-purchase-credit-card\/\">Small Purchase Credit Card purchases<\/a> through WORKS<\/li>\n\n\n\n<li>Distributing charges for the bookstore, copying, mailing, transportation services and telephone service to individual departments.<\/li>\n\n\n\n<li>Grant management and reporting<\/li>\n\n\n\n<li>Managing Federal programs<\/li>\n\n\n\n<li>Managing Fixed Assets<\/li>\n\n\n\n<li>Processing Reconciliations<\/li>\n<\/ul><p>Questions concerning Banner transactions, or any of the aforementioned activities, should be referred to the accounting staff listed in the Contact Us section of this page.<\/p><p>Accounting Offices are open from 8:30 a.m. to 4:30 p.m., Monday through Friday.<\/p><p><\/p><div class=\"wp-block-image\">\n<figure class=\"alignleft size-full is-resized\"><a href=\"https:\/\/adminfinance.umw.edu\/accounting\/files\/2011\/09\/Question.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"241\" height=\"268\" src=\"https:\/\/adminfinance.umw.edu\/accounting\/files\/2011\/09\/Question.jpg\" alt=\"question mark with a stick figure confused\" class=\"wp-image-32125\" style=\"width:120px;height:auto\"><\/a><\/figure>\n<\/div><h3 class=\"wp-block-heading has-text-align-center\" id=\"h-finance-contact-list\">Finance Contact List<\/h3><p>Need help?  We are here to assist with all your Finance and Procurement questions.<\/p><p class=\"has-text-align-center\"><a href=\"https:\/\/adminfinance.umw.edu\/finance\/finance-call-list\/\">Give us a call!<\/a><\/p><p> <\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Accounting Office accounts for all revenue, expenditures and fixed assets of the University of Mary Washington, which includes James Monroe Museum and Melchers Memorial Estate and Gallery. This office is responsible for:Questions concerning Banner transactions, or any of the aforementioned activities, should be referred to the accounting staff listed in the Contact Us section […]<\/p>\n","protected":false},"author":5071,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":{"0":"post-29623","1":"page","2":"type-page","3":"status-publish","5":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Accounting - Accounting<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/accounting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Accounting\" \/>\n<meta property=\"og:description\" content=\"The Accounting Office accounts for all revenue, expenditures and fixed assets of the University of Mary Washington, which includes James Monroe Museum and Melchers Memorial Estate and Gallery. 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