[{"id":53688,"date":"2021-02-02T13:37:31","date_gmt":"2021-02-02T13:37:31","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/ap\/?post_type=faq-entry&p=53688"},"modified":"2025-01-15T12:53:13","modified_gmt":"2025-01-15T17:53:13","slug":"what-is-chrome-river-and-who-has-access-to-it","status":"publish","type":"faq-entry","link":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-is-chrome-river-and-who-has-access-to-it\/","title":{"rendered":"What is Emburse Enterprise and who has access to it?"},"content":{"rendered":"

Emburse Enterprise is UMW’s online Travel Pre-Approval system AND<\/strong> the reimbursement system for both TRAVEL and NON-travel reimbursements. Emburse Enterprise is available to all employees. Travel Pre-Approvals and Reimbursement Requests are entered and processed in Emburse Enterprise, and the actual payment process occurs in Banner.<\/p>

SEE EMBURSE ENTERPRISE FAQ’S<\/a> FOR OTHER IMPORTANT LINKS AND A LINK TO EMBURSE ENTERPRISE TUTORIAL VIDEOS.<\/p>\n","protected":false},"menu_order":0,"template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"_links_to":"","_links_to_target":""},"faq-audience":[1245],"class_list":["post-53688","faq-entry","type-faq-entry","status-publish","faq-audience-chromeriver","entry"],"yoast_head":"\nWhat is Emburse Enterprise and who has access to it? - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-is-chrome-river-and-who-has-access-to-it\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What is Emburse Enterprise and who has access to it?\" \/>\n<meta property=\"og:description\" content=\"Emburse Enterprise is UMW’s online Travel Pre-Approval system AND the reimbursement system for both TRAVEL and NON-travel reimbursements. Emburse Enterprise is available to all employees. Travel Pre-Approvals and Reimbursement Requests are entered and processed in Emburse Enterprise, and the actual payment process occurs in Banner.SEE EMBURSE ENTERPRISE FAQ’S FOR OTHER IMPORTANT LINKS AND A LINK […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-is-chrome-river-and-who-has-access-to-it\/\" \/>\n<meta property=\"og:site_name\" content=\"Accounts Payable\" \/>\n<meta property=\"article:modified_time\" content=\"2025-01-15T17:53:13+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/what-is-chrome-river-and-who-has-access-to-it\\\/\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/what-is-chrome-river-and-who-has-access-to-it\\\/\",\"name\":\"What is Emburse Enterprise and who has access to it? - Accounts Payable\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/#website\"},\"datePublished\":\"2021-02-02T13:37:31+00:00\",\"dateModified\":\"2025-01-15T17:53:13+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/what-is-chrome-river-and-who-has-access-to-it\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/what-is-chrome-river-and-who-has-access-to-it\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/what-is-chrome-river-and-who-has-access-to-it\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"What is Emburse Enterprise and who has access to it?\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/#website\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/\",\"name\":\"Accounts Payable\",\"description\":\"University of Mary Washington\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"What is Emburse Enterprise and who has access to it? - Accounts Payable","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-is-chrome-river-and-who-has-access-to-it\/","og_locale":"en_US","og_type":"article","og_title":"What is Emburse Enterprise and who has access to it?","og_description":"Emburse Enterprise is UMW’s online Travel Pre-Approval system AND the reimbursement system for both TRAVEL and NON-travel reimbursements. 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Use your UMW credentials to log in to <a href=\"https:\/\/app.ca1.chromeriver.com\/login\/sso\/saml?CompanyID=umw.edu\">Emburse Enterprise<\/a>. You can also <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/#mobile\">access Emburse Enterprise from your mobile<\/a> device using the Emburse Enterprise app.  Emburse Enterprise works best using Google Chrome, and if you get a message that Emburse Enterprise is not available, please do the following:  Clear the cache on your Google Chrome and then attempt to log in again. For more information on this, please consult this link: <a href=\"https:\/\/support.google.com\/accounts\/answer\/32050?co=GENIE.Platform%3DDesktop&hl=en\">https:\/\/support.google.com\/accounts\/answer\/32050?co=GENIE.Platform%3DDesktop&hl=en<\/a>.<\/p><p>SEE <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise FAQ’S<\/a> FOR OTHER IMPORTANT LINKS AND A LINK TO Emburse Enterprise TUTORIAL VIDEOS.<\/p>\n","protected":false},"menu_order":0,"template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"_links_to":"","_links_to_target":""},"faq-audience":[1245],"class_list":["post-53704","faq-entry","type-faq-entry","status-publish","faq-audience-chromeriver","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How do I login to Emburse Enterprise? - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-login-to-chrome-river\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How do I login to Emburse Enterprise?\" \/>\n<meta property=\"og:description\" content=\"Emburse Enterprise is a web-based system and does not require the VPN. Use your UMW credentials to log in to Emburse Enterprise. You can also access Emburse Enterprise from your mobile device using the Emburse Enterprise app.  Emburse Enterprise works best using Google Chrome, and if you get a message that Emburse Enterprise is not available, […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-login-to-chrome-river\/\" \/>\n<meta property=\"og:site_name\" content=\"Accounts Payable\" \/>\n<meta property=\"article:modified_time\" content=\"2025-01-15T17:55:21+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-login-to-chrome-river\\\/\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-login-to-chrome-river\\\/\",\"name\":\"How do I login to Emburse Enterprise? - Accounts Payable\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/#website\"},\"datePublished\":\"2021-02-02T13:37:29+00:00\",\"dateModified\":\"2025-01-15T17:55:21+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-login-to-chrome-river\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-login-to-chrome-river\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-login-to-chrome-river\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"How do I login to Emburse Enterprise?\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/#website\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/\",\"name\":\"Accounts Payable\",\"description\":\"University of Mary Washington\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"How do I login to Emburse Enterprise? - Accounts Payable","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-login-to-chrome-river\/","og_locale":"en_US","og_type":"article","og_title":"How do I login to Emburse Enterprise?","og_description":"Emburse Enterprise is a web-based system and does not require the VPN. 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When you open that email using your mobile device, touch the URL link to open Emburse Enterprise on your device. The UMW single sign-on screen should appear. Due to the fact that UMW is using single sign-on for Emburse Enterprise, <strong>BEFORE<\/strong> entering your UMW credentials to log in, save the website to your smart phone (save as an icon on your home screen) for future ease in locating and logging in to Emburse Enterprise. Enter your UMW credentials and navigate the Emburse Enterprise site.<\/p><p>SEE <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise FAQ’S<\/a> FOR OTHER IMPORTANT LINKS AND A LINK TO Emburse Enterprise TUTORIAL VIDEOS.<\/p>\n","protected":false},"menu_order":0,"template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"_links_to":"","_links_to_target":""},"faq-audience":[1245],"class_list":["post-53705","faq-entry","type-faq-entry","status-publish","faq-audience-chromeriver","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How do I login to Emburse Enterprise on my mobile device? - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-login-to-chrome-river-on-my-mobile-device\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How do I login to Emburse Enterprise on my mobile device?\" \/>\n<meta property=\"og:description\" content=\"Emburse Enterprise is web-based and does not require an app but there is an app. To get the app, go to your App Store and search for Emburse Enterprise.  If not using an app, go to https:\/\/app.ca1.chromeriver.com\/login\/sso\/saml?CompanyID=umw.edu  HELPFUL HINT: Copy this URL address and email it to yourself using an email account that you can check […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-login-to-chrome-river-on-my-mobile-device\/\" \/>\n<meta property=\"og:site_name\" content=\"Accounts Payable\" \/>\n<meta property=\"article:modified_time\" content=\"2025-01-15T18:16:37+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-login-to-chrome-river-on-my-mobile-device\\\/\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-login-to-chrome-river-on-my-mobile-device\\\/\",\"name\":\"How do I login to Emburse Enterprise on my mobile device? 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(NOTE that the ONE password for ALL videos is found on the Emburse Enterprise home page.) As always, feel free to contact <a href=\"https:\/\/adminfinance.umw.edu\/ap\/contact-us\/\">Accounts Payable<\/a> and we’ll be glad to help!<\/p><p>SEE <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise FAQ’S<\/a> FOR OTHER IMPORTANT LINKS AND A LINK TO Emburse Enterprise TUTORIAL VIDEOS.<\/p>\n","protected":false},"menu_order":0,"template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"_links_to":"","_links_to_target":""},"faq-audience":[1245],"class_list":["post-53708","faq-entry","type-faq-entry","status-publish","faq-audience-chromeriver","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How do I learn how to use Emburse Enterprise? - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-learn-how-to-use-chrome-river\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How do I learn how to use Emburse Enterprise?\" \/>\n<meta property=\"og:description\" content=\"There are password-protected video tutorials with step-by-step guidance for various entry types. 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If an employee already receives REIMBURSEMENT payments as a direct deposit from UMW, the employee does not need to take any action in Banner. See <a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel\/direct-deposit\/\">Direct Deposits<\/a> to enroll in direct deposit in Banner OR TO UPDATE INFORMATION IN THE EVENT OF A BANK CHANGE for reimbursements for employees.<\/p><p>SEE <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise FAQ’S<\/a> FOR OTHER IMPORTANT LINKS AND A LINK TO Emburse Enterprise TUTORIAL VIDEOS.<\/p>\n","protected":false},"menu_order":0,"template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"_links_to":"","_links_to_target":""},"faq-audience":[1245],"class_list":["post-53709","faq-entry","type-faq-entry","status-publish","faq-audience-chromeriver","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Do I have to be enrolled in direct deposit? - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/do-i-have-to-be-enrolled-in-direct-deposit\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Do I have to be enrolled in direct deposit?\" \/>\n<meta property=\"og:description\" content=\"If the payee is an employee, reimbursement cannot be made without direct deposit for reimbursements in BANNER, which is separate from Payroll. 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See Direct Deposits to enroll in direct deposit in Banner OR TO […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/do-i-have-to-be-enrolled-in-direct-deposit\/\" \/>\n<meta property=\"og:site_name\" content=\"Accounts Payable\" \/>\n<meta property=\"article:modified_time\" content=\"2025-01-15T18:18:38+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/do-i-have-to-be-enrolled-in-direct-deposit\\\/\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/do-i-have-to-be-enrolled-in-direct-deposit\\\/\",\"name\":\"Do I have to be enrolled in direct deposit? - Accounts Payable\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/#website\"},\"datePublished\":\"2021-02-02T13:36:32+00:00\",\"dateModified\":\"2025-01-15T18:18:38+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/do-i-have-to-be-enrolled-in-direct-deposit\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/do-i-have-to-be-enrolled-in-direct-deposit\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/do-i-have-to-be-enrolled-in-direct-deposit\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Do I have to be enrolled in direct deposit?\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/#website\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/\",\"name\":\"Accounts Payable\",\"description\":\"University of Mary Washington\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Do I have to be enrolled in direct deposit? - Accounts Payable","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/do-i-have-to-be-enrolled-in-direct-deposit\/","og_locale":"en_US","og_type":"article","og_title":"Do I have to be enrolled in direct deposit?","og_description":"If the payee is an employee, reimbursement cannot be made without direct deposit for reimbursements in BANNER, which is separate from Payroll. 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See Direct Deposits to enroll in direct deposit in Banner OR TO […]","og_url":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/do-i-have-to-be-enrolled-in-direct-deposit\/","og_site_name":"Accounts Payable","article_modified_time":"2025-01-15T18:18:38+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/do-i-have-to-be-enrolled-in-direct-deposit\/","url":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/do-i-have-to-be-enrolled-in-direct-deposit\/","name":"Do I have to be enrolled in direct deposit? - Accounts Payable","isPartOf":{"@id":"https:\/\/adminfinance.umw.edu\/ap\/#website"},"datePublished":"2021-02-02T13:36:32+00:00","dateModified":"2025-01-15T18:18:38+00:00","breadcrumb":{"@id":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/do-i-have-to-be-enrolled-in-direct-deposit\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/do-i-have-to-be-enrolled-in-direct-deposit\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/do-i-have-to-be-enrolled-in-direct-deposit\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/adminfinance.umw.edu\/ap\/"},{"@type":"ListItem","position":2,"name":"Do I have to be enrolled in direct deposit?"}]},{"@type":"WebSite","@id":"https:\/\/adminfinance.umw.edu\/ap\/#website","url":"https:\/\/adminfinance.umw.edu\/ap\/","name":"Accounts Payable","description":"University of Mary Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/ap\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/faq-entry\/53709","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/faq-entry"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/types\/faq-entry"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/media?parent=53709"}],"wp:term":[{"taxonomy":"faq-audience","embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/faq-audience?post=53709"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":53710,"date":"2021-02-02T13:36:30","date_gmt":"2021-02-02T13:36:30","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/ap\/?post_type=faq-entry&p=53710"},"modified":"2025-01-15T13:21:41","modified_gmt":"2025-01-15T18:21:41","slug":"how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts","status":"publish","type":"faq-entry","link":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\/","title":{"rendered":"How do I get a receipt in Emburse Enterprise and do I still need to maintain original paper receipts?"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><p>Avoid excessive printing on paper. In Emburse Enterprise, electronic documents serve as original receipts. Simply use an electronic version of a receipt to upload into Emburse Enterprise OR take a photo of your paper receipt and email the photo to <a href=\"mailto:receipt@ca1.chromeriver.com\">receipt@ca1.chromeriver.com<\/a>. The receipt will then be available for selection within your Receipt Gallery in Emburse Enterprise. NOTE that each employee’s UMW email is already attached to the employee in Emburse Enterprise, and if you want to send receipts from an email other than your UMW email, simply add another email using the following steps:<\/p><ul>\n<li>Login to Emburse Enterprise<\/li>\n<li>Click your name<\/li>\n<li>Click “Settings”<\/li>\n<li>On the left side of the screen under “Personal Settings,” click “Add Alternative Emails”<\/li>\n<li>Add the email address as prompted. <strong>A verification email will be sent to your UMW email.<\/strong> Follow the instructions within that email, and you should be all set to send copies of receipts directly to your Emburse Enterprise Receipt Gallery from the email address you added.<\/li>\n<\/ul><p>SEE <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise FAQ’S<\/a> FOR OTHER IMPORTANT LINKS AND A LINK TO Emburse Enterprise TUTORIAL VIDEOS.<\/p>\n","protected":false},"menu_order":0,"template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"_links_to":"","_links_to_target":""},"faq-audience":[1245],"class_list":["post-53710","faq-entry","type-faq-entry","status-publish","faq-audience-chromeriver","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How do I get a receipt in Emburse Enterprise and do I still need to maintain original paper receipts? - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How do I get a receipt in Emburse Enterprise and do I still need to maintain original paper receipts?\" \/>\n<meta property=\"og:description\" content=\"Avoid excessive printing on paper. In Emburse Enterprise, electronic documents serve as original receipts. Simply use an electronic version of a receipt to upload into Emburse Enterprise OR take a photo of your paper receipt and email the photo to receipt@ca1.chromeriver.com. The receipt will then be available for selection within your Receipt Gallery in Emburse […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\/\" \/>\n<meta property=\"og:site_name\" content=\"Accounts Payable\" \/>\n<meta property=\"article:modified_time\" content=\"2025-01-15T18:21:41+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\\\/\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\\\/\",\"name\":\"How do I get a receipt in Emburse Enterprise and do I still need to maintain original paper receipts? - Accounts Payable\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/#website\"},\"datePublished\":\"2021-02-02T13:36:30+00:00\",\"dateModified\":\"2025-01-15T18:21:41+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"How do I get a receipt in Emburse Enterprise and do I still need to maintain original paper receipts?\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/#website\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/\",\"name\":\"Accounts Payable\",\"description\":\"University of Mary Washington\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"How do I get a receipt in Emburse Enterprise and do I still need to maintain original paper receipts? - Accounts Payable","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\/","og_locale":"en_US","og_type":"article","og_title":"How do I get a receipt in Emburse Enterprise and do I still need to maintain original paper receipts?","og_description":"Avoid excessive printing on paper. In Emburse Enterprise, electronic documents serve as original receipts. Simply use an electronic version of a receipt to upload into Emburse Enterprise OR take a photo of your paper receipt and email the photo to receipt@ca1.chromeriver.com. The receipt will then be available for selection within your Receipt Gallery in Emburse […]","og_url":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\/","og_site_name":"Accounts Payable","article_modified_time":"2025-01-15T18:21:41+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\/","url":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\/","name":"How do I get a receipt in Emburse Enterprise and do I still need to maintain original paper receipts? - Accounts Payable","isPartOf":{"@id":"https:\/\/adminfinance.umw.edu\/ap\/#website"},"datePublished":"2021-02-02T13:36:30+00:00","dateModified":"2025-01-15T18:21:41+00:00","breadcrumb":{"@id":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-get-a-receipt-in-chrome-river-and-do-i-still-need-to-maintain-original-paper-receipts\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/adminfinance.umw.edu\/ap\/"},{"@type":"ListItem","position":2,"name":"How do I get a receipt in Emburse Enterprise and do I still need to maintain original paper receipts?"}]},{"@type":"WebSite","@id":"https:\/\/adminfinance.umw.edu\/ap\/#website","url":"https:\/\/adminfinance.umw.edu\/ap\/","name":"Accounts Payable","description":"University of Mary Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/ap\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/faq-entry\/53710","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/faq-entry"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/types\/faq-entry"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/media?parent=53710"}],"wp:term":[{"taxonomy":"faq-audience","embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/faq-audience?post=53710"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":53711,"date":"2021-02-02T13:36:25","date_gmt":"2021-02-02T13:36:25","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/ap\/?post_type=faq-entry&p=53711"},"modified":"2025-01-17T09:17:25","modified_gmt":"2025-01-17T14:17:25","slug":"how-do-i-process-a-travel-pre-approval-or-reimbursement-request-for-a-student-or-guest","status":"publish","type":"faq-entry","link":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-process-a-travel-pre-approval-or-reimbursement-request-for-a-student-or-guest\/","title":{"rendered":"STUDENT\/GUEST – How do I process a Travel Pre-Approval or reimbursement request for a student or guest?"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><p>Only employees (not student employees) can access Emburse Enterprise. Therefore, an employee will have to enter a Travel Pre-Approval or Expense reimbursement request for any student or guest. The employee entering for the student or guest will select the appropriate <em>Traveler\/Payee Type <\/em>(“Student” or “Guest”) on the Report Header in Emburse Enterprise and will then enter Pre-Approval or Reimbursement information just as you would for an employee. IN THE REPORT NAME, MAKE SURE TO USE “GUEST” OR “STUDENT” AND THEN THE GUEST OR STUDENT NAME. For example, if you have a job candidate, enter “Guest John Smith Chem job candidate.” The instructions within the tutorial videos apply to all (employee\/student\/guest) and Emburse Enterprise is programmed to populate regulation compliance warnings based upon the Traveler\/Payee Type selected.<\/p><ul>\n<li><strong>On Pre-Approval reports, IF the student or guest name does NOT appear, type “Person Not Found” and select it to submit the report<\/strong> (so you can enter the Pre-Approval even when the student or guest is NOT in Emburse Enterprise). Example: During a faculty search, a candidate dropped out and another last-minute candidate is asked to interview. The pre-approval needs to be completed quickly in order to purchase airfare or shuttle. Select “Person Not Found” so the Pre-Approval can be submitted.<\/li>\n<li><strong>On Reimbursement Expense Reports, the Non-Employee field is required (so the student or guest must be in Emburse Enterprise IF the student or guest is being reimbursed)<\/strong>. AND NOTE that IF “Multiple” was used as the <em>Traveler\/Payee Type<\/em>, this field will need to be changed to “Student” or “Guest” (so the employee will not be reimbursed).<\/li>\n<\/ul><p>The student or guest needs to be in Emburse Enterprise <strong>ONLY IF the guest or student is going to be reimbursed by UMW. <\/strong>If the student or guest need to be reimbursed AND the student or guest is NOT in Emburse Enterprise, complete the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/vendor-information-page\/\">Questionnaire at this site<\/a>. <strong>In addition<\/strong>, if traveling with students, see this <a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel\/travel-with-students\/\">Travel with Students site<\/a> for a payment option which may help eliminate the need for the reimbursement process.<\/p><p style=\"padding-left: 80px;\"><strong>To see if a student or guest is in Emburse Enterprise (needed ONLY IF REIMBURSEMENT WILL BE INVOLVED):<\/strong><\/p><ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Go to <em>CREATE<\/em> (either Pre-Approval OR Expense)<\/li>\n<li>Scroll down to select <em>Guest<\/em> or <em>Student<\/em><\/li>\n<li>When the <em>Non-Employee<\/em> field pops up, enter the person’s name\n<ul>\n<li>If the name appears, then the person is in the system<\/li>\n<li>If the name does NOT appear, the person is NOT in the system–and IF the person is going to be reimbursed, someone needs to complete the Questionnaire (link above)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul><p style=\"padding-left: 120px;\">Watch this <a href=\"https:\/\/vimeo.com\/296969107\">13 minute video for instructions to determine if the student or guest is in Emburse Enterprise<\/a>. (The password for videos is found on the Emburse Enterprise homepage, and the link to the homepage is highlighted near the top of this page.)<\/p><p style=\"padding-left: 40px;\">All active employees in Banner get selected by an Emburse Enterprise process that automatically populates those employees into Emburse Enterprise each night. In addition, as part of this same process, non-employee individuals are also populated in Emburse Enterprise based upon a special vendor type that is entered in Banner by Accounts Payable. If the guest or student is NOT in Emburse Enterprise AND WILL NEED TO BE REIMBURSED FOR ANYTHING, <a href=\"https:\/\/adminfinance.umw.edu\/ap\/vendor-information-page\/\">the Questionnaire<\/a> needs to be completed to prompt Accounts Payable to:<\/p><ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>UPDATE the vendor type for the Emburse Enterprise selection process OR<\/li>\n<li>Enter the individual in Banner using the correct vendor type for Emburse Enterprise selection<\/li>\n<\/ul>\n<\/li>\n<\/ul><p><strong>How long does it take to get the student or guest into Emburse Enterprise? <\/strong><\/p><p>The guest\/student “entry” in Emburse Enterprise is part of an automated process that runs nightly on an export from Banner as follows:<\/p><ul>\n<li>Accounts Payable (AP) receives a completed <a href=\"https:\/\/adminfinance.umw.edu\/ap\/vendor-information-page\/\">QUESTIONNAIRE<\/a>.<\/li>\n<li>AP enters the individual into Banner based upon the information provided from the Questionnaire, and AP includes appropriate coding in order to get that record selected on the automatic nightly run to export that record into Emburse Enterprise.<\/li>\n<li>AP will email the UMW contact the Banner ID and other information to let the UMW contact know when the student or guest will be in Emburse Enterprise.<\/li>\n<li>On an automatic nightly run, records in Banner that have specific coding get selected for the export from Banner for import into Emburse Enterprise.<\/li>\n<li>At that point, the guest\/student will show in Emburse Enterprise in the non-employee field.<\/li>\n<\/ul><p>This process can happen within two business days but is not guaranteed.<\/p><p> <\/p><p>SEE <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise FAQ’S<\/a> FOR OTHER IMPORTANT LINKS AND A LINK TO Emburse Enterprise TUTORIAL VIDEOS.<\/p>\n","protected":false},"menu_order":0,"template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"_links_to":"","_links_to_target":""},"faq-audience":[1245],"class_list":["post-53711","faq-entry","type-faq-entry","status-publish","faq-audience-chromeriver","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>STUDENT\/GUEST - How do I process a Travel Pre-Approval or reimbursement request for a student or guest? - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/how-do-i-process-a-travel-pre-approval-or-reimbursement-request-for-a-student-or-guest\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"STUDENT\/GUEST - How do I process a Travel Pre-Approval or reimbursement request for a student or guest?\" \/>\n<meta property=\"og:description\" content=\"Only employees (not student employees) can access Emburse Enterprise. Therefore, an employee will have to enter a Travel Pre-Approval or Expense reimbursement request for any student or guest. 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How should I proceed?<\/p><p>Enter a Pre-Approval FOR THE ENTIRE TRIP in Emburse Enterprise and allocate any unfunded amount to PERSONAL MATTER (personal expense). In the comments section on the Report Header, indicate that you hope to receive funding from the Dean and this is the Pre-approval in the meantime (so you can have the Pre-Approval done in advance, as required, before any purchases are made relating to the trip). Note that the entire trip can be allocated to PERSONAL MATTER on the Pre-Approval. Then, AFTER the travel happens, you’ll “pull over” the Pre-Approval to the Expense Report and can add any funding sources on the Expense side, and the Expense will route based upon the FOAP(s) entered. This <a href=\"https:\/\/vimeo.com\/293432245\">14 minute video<\/a> is found on the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/video-training\/\">video training site<\/a>. (The password for videos is found on the Emburse Enterprise homepage, and the link to the homepage is highlighted near the top of this page.)<\/p><p>SEE <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise FAQ’S<\/a> FOR OTHER IMPORTANT LINKS AND A LINK TO Emburse Enterprise TUTORIAL VIDEOS.<\/p>\n","protected":false},"menu_order":0,"template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"_links_to":"","_links_to_target":""},"faq-audience":[1245],"class_list":["post-53714","faq-entry","type-faq-entry","status-publish","faq-audience-chromeriver","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Pre-Approval Question Relating to Faculty\u2013How can I do a Pre-Approval when I don\u2019t know if I have funding (because the Dean\u2019s award letters go out after my registration is due)? - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/pre-approval-question-relating-to-faculty-how-can-i-do-a-pre-approval-when-i-dont-know-if-i-have-funding-because-the-deans-award-letters-go-out-after-my-registration-is-due\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Pre-Approval Question Relating to Faculty\u2013How can I do a Pre-Approval when I don\u2019t know if I have funding (because the Dean\u2019s award letters go out after my registration is due)?\" \/>\n<meta property=\"og:description\" content=\"Problem:  Conference registration deadline is August 1st but awards about funding from the Dean are not given until September 15th. I know I’m going on the trip whether I receive funding from the Dean or not. 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(“Total travel” includes any expenses involved for that trip, such as mileage, registration fees, parking, etc.)<\/li>\n<\/ul><ul>\n<li>\n<ul>\n<li><strong>If a Travel Pre-Approval is NOT required<\/strong>, then be sure to document on the paperwork that the charge is for DAY-only travel where total expenses are less than $500.<\/li>\n<\/ul>\n<\/li>\n<\/ul><ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>If a Travel Pre-approval is required<\/strong>, then ask the person for the <a href=\"https:\/\/vimeo.com\/293645409\">PDF printed Pre-Approval<\/a> from Emburse Enterprise. If the person doesn’t have one, explain that you need it in order to be in compliance, and depending upon how your office operates, either offer to enter the Pre-Approval for the person (if that person has delegated out to you) or ask him\/her to (1) enter the Pre-Approval in Emburse Enterprise and (2) email the PDF Pre-Approval from Emburse Enterprise. The Pre-Approval will show FOAP information (so you’ll know which FOAP to charge) and you will have the Pre-Approval attached to the receipt, as required.<\/li>\n<\/ul>\n<\/li>\n<\/ul><p>SEE <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise FAQ’S<\/a> FOR OTHER IMPORTANT LINKS AND A LINK TO Emburse Enterprise TUTORIAL VIDEOS.<\/p>\n","protected":false},"menu_order":0,"template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"_links_to":"","_links_to_target":""},"faq-audience":[1245],"class_list":["post-53715","faq-entry","type-faq-entry","status-publish","faq-audience-chromeriver","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What should I do if I\u2019m asked to charge a travel-related expense on my SPCC and the requester does not have a Pre-Approval? - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-should-i-do-if-im-asked-to-charge-a-travel-related-expense-on-my-spcc-and-the-requester-does-not-have-a-pre-approval\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What should I do if I\u2019m asked to charge a travel-related expense on my SPCC and the requester does not have a Pre-Approval?\" \/>\n<meta property=\"og:description\" content=\"You should never charge anything on any UMW card unless the appropriate pre-approvals are in place! 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Any overnight travel requires a FULLY approved Travel Pre-Approval prior to any travel expense. Any day-only travel totaling $500 or more requires a FULLY approved Travel Pre-Approval prior to any travel expenses. (“Total travel” includes any expenses involved for […]","og_url":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-should-i-do-if-im-asked-to-charge-a-travel-related-expense-on-my-spcc-and-the-requester-does-not-have-a-pre-approval\/","og_site_name":"Accounts Payable","article_modified_time":"2025-01-17T14:24:21+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-should-i-do-if-im-asked-to-charge-a-travel-related-expense-on-my-spcc-and-the-requester-does-not-have-a-pre-approval\/","url":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-should-i-do-if-im-asked-to-charge-a-travel-related-expense-on-my-spcc-and-the-requester-does-not-have-a-pre-approval\/","name":"What should I do if I\u2019m asked to charge a travel-related expense on my SPCC and the requester does not have a Pre-Approval? - Accounts Payable","isPartOf":{"@id":"https:\/\/adminfinance.umw.edu\/ap\/#website"},"datePublished":"2021-02-02T13:36:17+00:00","dateModified":"2025-01-17T14:24:21+00:00","breadcrumb":{"@id":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-should-i-do-if-im-asked-to-charge-a-travel-related-expense-on-my-spcc-and-the-requester-does-not-have-a-pre-approval\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-should-i-do-if-im-asked-to-charge-a-travel-related-expense-on-my-spcc-and-the-requester-does-not-have-a-pre-approval\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-should-i-do-if-im-asked-to-charge-a-travel-related-expense-on-my-spcc-and-the-requester-does-not-have-a-pre-approval\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/adminfinance.umw.edu\/ap\/"},{"@type":"ListItem","position":2,"name":"What should I do if I\u2019m asked to charge a travel-related expense on my SPCC and the requester does not have a Pre-Approval?"}]},{"@type":"WebSite","@id":"https:\/\/adminfinance.umw.edu\/ap\/#website","url":"https:\/\/adminfinance.umw.edu\/ap\/","name":"Accounts Payable","description":"University of Mary Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/ap\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/faq-entry\/53715","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/faq-entry"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/types\/faq-entry"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/media?parent=53715"}],"wp:term":[{"taxonomy":"faq-audience","embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/ap\/wp-json\/wp\/v2\/faq-audience?post=53715"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":53716,"date":"2021-02-02T13:36:14","date_gmt":"2021-02-02T13:36:14","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/ap\/?post_type=faq-entry&p=53716"},"modified":"2025-01-17T09:25:45","modified_gmt":"2025-01-17T14:25:45","slug":"what-do-i-do-if-i-didnt-get-a-pre-approval-done-in-advance-as-required","status":"publish","type":"faq-entry","link":"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-do-i-do-if-i-didnt-get-a-pre-approval-done-in-advance-as-required\/","title":{"rendered":"What do I do if I didn\u2019t get a Pre-Approval done in advance, as required?"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><p>The Pre-Approval will have to be done, and if you do the Pre-Approval after purchases are made, the approval dates will indicate that you are not in compliance (because you did not do the approval prior to travel purchases).<\/p><p><strong>ACTION<\/strong>: Enter the Pre-Approval and enter in the Comments section the reason for delay in submitting the Pre-Approval. If you have any written documentation that you had earlier approval, such as the Dean’s award letter, then you will upload that documentation on the “expense” side (the reimbursement side) after returning from the trip. You will “pull over” the Pre-Approval in the system that will “connect” to the expense\/reimbursement. (The uploaded award letter from the Dean, for example, will help justify the comment made on the Pre-approval about why the Pre-Approval was not done in advance). If you have a UMW Finance Card with your name on it, such as a coach, and had a last-minute change of plans that would require a travel Pre-approval, go ahead and enter the Pre-approval as soon as you know your change of plans, and attach that Pre-approval and any other approval correspondence (such as an email or text correspondence for last-minute changes) to the charge card documentation. Remember that Emburse Enterprise is a web-based system so it’s easy to access and start the Pre-approval process even on a mobile device (<a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/#mobile\">see mobile use<\/a>).<\/p><p>SEE <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise FAQ’S<\/a> FOR OTHER IMPORTANT LINKS AND A LINK TO Emburse Enterprise TUTORIAL VIDEOS.<\/p>\n","protected":false},"menu_order":0,"template":"","meta":{"_acf_changed":false,"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"_links_to":"","_links_to_target":""},"faq-audience":[1245],"class_list":["post-53716","faq-entry","type-faq-entry","status-publish","faq-audience-chromeriver","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What do I do if I didn\u2019t get a Pre-Approval done in advance, as required? - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-do-i-do-if-i-didnt-get-a-pre-approval-done-in-advance-as-required\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What do I do if I didn\u2019t get a Pre-Approval done in advance, as required?\" \/>\n<meta property=\"og:description\" content=\"The Pre-Approval will have to be done, and if you do the Pre-Approval after purchases are made, the approval dates will indicate that you are not in compliance (because you did not do the approval prior to travel purchases).ACTION: Enter the Pre-Approval and enter in the Comments section the reason for delay in submitting the […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/ap\/faq-entry\/what-do-i-do-if-i-didnt-get-a-pre-approval-done-in-advance-as-required\/\" \/>\n<meta property=\"og:site_name\" content=\"Accounts Payable\" \/>\n<meta property=\"article:modified_time\" content=\"2025-01-17T14:25:45+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/what-do-i-do-if-i-didnt-get-a-pre-approval-done-in-advance-as-required\\\/\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/ap\\\/faq-entry\\\/what-do-i-do-if-i-didnt-get-a-pre-approval-done-in-advance-as-required\\\/\",\"name\":\"What do I do if I didn\u2019t get a Pre-Approval done in advance, as required? 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