[{"id":54718,"date":"2026-10-01T10:35:02","date_gmt":"2026-10-01T14:35:02","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/ap\/?page_id=54718"},"modified":"2026-10-01T10:35:13","modified_gmt":"2026-10-01T14:35:13","slug":"epayables-due-dates-for-month-of-october-2026","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/ap\/epayables-due-dates-for-month-of-october-2026\/","title":{"rendered":"Epayables Due Dates for Month of October 2026"},"content":{"rendered":"
<\/div>
Accounts Payable<\/div>

Epayables Due Dates for Month of October 2026<\/h1><\/div><\/div><\/div><\/div><\/section>

Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. Use the Direct Pay<\/a><\/strong> site for receiving and due dates for Direct Pays, and use the Pre-Payments<\/a><\/strong> site for details about receiving and due dates for Pre-Payments<\/p>

\n
\n

Column 1<\/h3>\n\n\n\n
    \n
  1. Determine the date the invoice was received at UMW (the date the invoice arrived at UMW must be date-stamped or hand-written on the invoice).<\/li>\n\n\n\n
  2. Determine the date the good was received or service was completed using Instructional Materials Banner 9 – Receiving.<\/a><\/li>\n\n\n\n
  3. Select the later of these two dates and locate that date in the column below.<\/li>\n\n\n\n
  4. Then, look in Column 2 for the Due Date and Column 3 for the date to have to have the invoice \/ paperwork to Accounts Payable.<\/li>\n<\/ol>\n<\/div>\n\n\n\n
    \n

    Column 2<\/h3>\n\n\n\n

    Due Date
    (Based upon VA Prompt Pay Act)<\/p>\n<\/div>\n\n\n\n

    \n

    Column3<\/h3>\n\n\n\n

    Deadline Date for invoice \/ paperwork to be in the hands of Accounts Payable

    Send invoices to     payables@umw.edu<\/a> (and make sure the date the invoice was received at UMW is on the invoice and include Banner Y Number for PO or Banner I Number for Direct Pay) <\/p>\n<\/div>\n<\/div>

    Column 1<\/th>Column 2<\/th>Column 3<\/th><\/tr><\/thead>
    1-Oct<\/td>16-Oct<\/td>9-Oct<\/td><\/tr>
    2-Oct<\/td>16-Oct<\/td>9-Oct<\/td><\/tr>
    3-Oct<\/td>19-Oct<\/td>12-Oct<\/td><\/tr>
    4-Oct<\/td>20-Oct<\/td>13-Oct<\/td><\/tr>
    5-Oct<\/td>21-Oct<\/td>14-Oct<\/td><\/tr>
    6-Oct<\/td>22-Oct<\/td>15-Oct<\/td><\/tr>
    7-Oct<\/td>23-Oct<\/td>16-Oct<\/td><\/tr>
    8-Oct<\/td>23-Oct<\/td>16-Oct<\/td><\/tr>
    9-Oct<\/td>23-Oct<\/td>16-Oct<\/td><\/tr>
    10-Oct<\/td>26-Oct<\/td>19-Oct<\/td><\/tr>
    11-Oct<\/td>27-Oct<\/td>20-Oct<\/td><\/tr>
    12-Oct<\/td>28-Oct<\/td>21-Oct<\/td><\/tr>
    13-Oct<\/td>29-Oct<\/td>22-Oct<\/td><\/tr>
    14-Oct<\/td>30-Oct<\/td>23-Oct<\/td><\/tr>
    15-Oct<\/td>30-Oct<\/td>23-Oct<\/td><\/tr>
    16-Oct<\/td>30-Oct<\/td>23-Oct<\/td><\/tr>
    17-Oct<\/td>2-Nov<\/td>26-Oct<\/td><\/tr>
    18-Oct<\/td>3-Nov<\/td>27-Oct<\/td><\/tr>
    19-Oct<\/td>4-Nov<\/td>28-Oct<\/td><\/tr>
    20-Oct<\/td>5-Nov<\/td>29-Oct<\/td><\/tr>
    21-Oct<\/td>6-Nov<\/td>30-Oct<\/td><\/tr>
    22-Oct<\/td>6-Nov<\/td>30-Oct<\/td><\/tr>
    23-Oct<\/td>6-Nov<\/td>30-Oct<\/td><\/tr>
    24-Oct<\/td>9-Nov<\/td>2-Nov<\/td><\/tr>
    25-Oct<\/td>10-Nov<\/td>3-Nov<\/td><\/tr>
    26-Oct<\/td>11-Nov<\/td>4-Nov<\/td><\/tr>
    27-Oct<\/td>12-Nov<\/td>5-Nov<\/td><\/tr>
    28-Oct<\/td>13-Nov<\/td>6-Nov<\/td><\/tr>
    29-Oct<\/td>13-Nov<\/td>6-Nov<\/td><\/tr>
    30-Oct<\/td>13-Nov<\/td>6-Nov<\/td><\/tr>
    31-Oct<\/td>16-Nov<\/td>9-Nov<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"

    Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. Use the Direct Pay site for receiving and due dates for Direct Pays, and use the Pre-Payments site for details about receiving and due dates for Pre-PaymentsColumn 1Column 2Due Date (Based upon VA Prompt […]<\/p>\n","protected":false},"author":5631,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-54718","page","type-page","status-publish","entry"],"yoast_head":"\nEpayables Due Dates for Month of October 2026 - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/epayables-due-dates-for-month-of-october-2026\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Epayables Due Dates for Month of October 2026\" \/>\n<meta property=\"og:description\" content=\"Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. 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Use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/direct-pay-request-table\/\" target=\"_blank\" rel=\"noreferrer noopener\">Direct Pay<\/a><\/strong> site for receiving and due dates for Direct Pays, and use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/pre-payments\/\" target=\"_blank\" rel=\"noreferrer noopener\">Pre-Payments<\/a><\/strong> site for details about receiving and due dates for Pre-Payments<\/p><div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-1\" class=\"wp-block-heading\">Column 1<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Determine the date the invoice was received at UMW (the date the invoice arrived at UMW must be date-stamped or hand-written on the invoice).<\/li>\n\n\n\n<li>Determine the date the good was received or service was completed using <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/revised-instructional-materials-page\/\" target=\"_blank\" rel=\"noreferrer noopener\">Instructional Materials Banner 9 – Receiving.<\/a><\/li>\n\n\n\n<li>Select the later of these two dates and locate that date in the column below.<\/li>\n\n\n\n<li>Then, look in Column 2 for the Due Date and Column 3 for the date to have to have the invoice \/ paperwork to Accounts Payable.<\/li>\n<\/ol>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-2\" class=\"wp-block-heading\">Column 2<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Due Date <br>(Based upon VA Prompt Pay Act)<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column3\" class=\"wp-block-heading\">Column3<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Deadline Date for invoice \/ paperwork to be in the hands of Accounts Payable<br><br>Send invoices to <a href=\"mailto:payables@umw.edu\" target=\"_blank\" rel=\"noreferrer noopener\">payables@umw.edu<\/a> (and make sure the date the invoice was received at UMW is on the invoice and include Banner Y Number for PO or Banner I Number for Direct Pay) <\/p>\n<\/div>\n<\/div><figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Column 1<\/th><th>Column 2<\/th><th>Column 3<\/th><\/tr><\/thead><tbody><tr><td>1-Oct<\/td><td>30-Oct<\/td><td>23-Oct<\/td><\/tr><tr><td>2-Oct<\/td><td>30-Oct<\/td><td>23-Oct<\/td><\/tr><tr><td>3-Oct<\/td><td>2-Nov<\/td><td>26-Oct<\/td><\/tr><tr><td>4-Oct<\/td><td>3-Nov<\/td><td>27-Oct<\/td><\/tr><tr><td>5-Oct<\/td><td>4-Nov<\/td><td>28-Oct<\/td><\/tr><tr><td>6-Oct<\/td><td>5-Nov<\/td><td>29-Oct<\/td><\/tr><tr><td>7-Oct<\/td><td>6-Nov<\/td><td>30-Oct<\/td><\/tr><tr><td>8-Oct<\/td><td>6-Nov<\/td><td>30-Oct<\/td><\/tr><tr><td>9-Oct<\/td><td>6-Nov<\/td><td>30-Oct<\/td><\/tr><tr><td>10-Oct<\/td><td>9-Nov<\/td><td>2-Nov<\/td><\/tr><tr><td>11-Oct<\/td><td>10-Nov<\/td><td>3-Nov<\/td><\/tr><tr><td>12-Oct<\/td><td>11-Nov<\/td><td>4-Nov<\/td><\/tr><tr><td>13-Oct<\/td><td>12-Nov<\/td><td>5-Nov<\/td><\/tr><tr><td>14-Oct<\/td><td>13-Nov<\/td><td>6-Nov<\/td><\/tr><tr><td>15-Oct<\/td><td>13-Nov<\/td><td>6-Nov<\/td><\/tr><tr><td>16-Oct<\/td><td>13-Nov<\/td><td>6-Nov<\/td><\/tr><tr><td>17-Oct<\/td><td>16-Nov<\/td><td>9-Nov<\/td><\/tr><tr><td>18-Oct<\/td><td>17-Nov<\/td><td>10-Nov<\/td><\/tr><tr><td>19-Oct<\/td><td>18-Nov<\/td><td>11-Nov<\/td><\/tr><tr><td>20-Oct<\/td><td>19-Nov<\/td><td>12-Nov<\/td><\/tr><tr><td>21-Oct<\/td><td>20-Nov<\/td><td>13-Nov<\/td><\/tr><tr><td>22-Oct<\/td><td>20-Nov<\/td><td>13-Nov<\/td><\/tr><tr><td>23-Oct<\/td><td>20-Nov<\/td><td>13-Nov<\/td><\/tr><tr><td>24-Oct<\/td><td>23-Nov<\/td><td>16-Nov<\/td><\/tr><tr><td>25-Oct<\/td><td>24-Nov<\/td><td>17-Nov<\/td><\/tr><tr><td>26-Oct<\/td><td>24-Nov<\/td><td>17-Nov<\/td><\/tr><tr><td>27-Oct<\/td><td>24-Nov<\/td><td>17-Nov<\/td><\/tr><tr><td>28-Oct<\/td><td>24-Nov<\/td><td>17-Nov<\/td><\/tr><tr><td>29-Oct<\/td><td>24-Nov<\/td><td>17-Nov<\/td><\/tr><tr><td>30-Oct<\/td><td>24-Nov<\/td><td>17-Nov<\/td><\/tr><tr><td>31-Oct<\/td><td>30-Nov<\/td><td>23-Nov<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. Use the Direct Pay site for receiving and due dates for Direct Pays, and use the Pre-Payments site for details about receiving and due dates for Pre-PaymentsColumn 1Column 2Due Date (Based upon VA Prompt […]<\/p>\n","protected":false},"author":5631,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-54716","page","type-page","status-publish","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Due Dates for Month of October 2026 - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/due-dates-for-month-of-october-2026\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Due Dates for Month of October 2026\" \/>\n<meta property=\"og:description\" content=\"Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. 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Use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/direct-pay-request-table\/\" target=\"_blank\" rel=\"noreferrer noopener\">Direct Pay<\/a><\/strong> site for receiving and due dates for Direct Pays, and use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/pre-payments\/\" target=\"_blank\" rel=\"noreferrer noopener\">Pre-Payments<\/a><\/strong> site for details about receiving and due dates for Pre-Payments<\/p><div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-1\" class=\"wp-block-heading\">Column 1<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Determine the date the invoice was received at UMW (the date the invoice arrived at UMW must be date-stamped or hand-written on the invoice).<\/li>\n\n\n\n<li>Determine the date the good was received or service was completed using <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/revised-instructional-materials-page\/\" target=\"_blank\" rel=\"noreferrer noopener\">Instructional Materials Banner 9 – Receiving.<\/a><\/li>\n\n\n\n<li>Select the later of these two dates and locate that date in the column below.<\/li>\n\n\n\n<li>Then, look in Column 2 for the Due Date and Column 3 for the date to have to have the invoice \/ paperwork to Accounts Payable.<\/li>\n<\/ol>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-2\" class=\"wp-block-heading\">Column 2<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Due Date <br>(Based upon VA Prompt Pay Act)<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column3\" class=\"wp-block-heading\">Column3<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Deadline Date for invoice \/ paperwork to be in the hands of Accounts Payable<br><br>Send invoices to <a href=\"mailto:payables@umw.edu\" target=\"_blank\" rel=\"noreferrer noopener\">payables@umw.edu<\/a> (and make sure the date the invoice was received at UMW is on the invoice and include Banner Y Number for PO or Banner I Number for Direct Pay) <\/p>\n<\/div>\n<\/div><figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Column 1<\/th><th>Column 2<\/th><th>Column 3<\/th><\/tr><\/thead><tbody><tr><td>1-Sep<\/td><td>17-Sep<\/td><td>10-Sep<\/td><\/tr><tr><td>2-Sep<\/td><td>18-Sep<\/td><td>11-Sep<\/td><\/tr><tr><td>3-Sep<\/td><td>18-Sep<\/td><td>11-Sep<\/td><\/tr><tr><td>4-Sep<\/td><td>18-Sep<\/td><td>11-Sep<\/td><\/tr><tr><td>5-Sep<\/td><td>21-Sep<\/td><td>14-Sep<\/td><\/tr><tr><td>6-Sep<\/td><td>22-Sep<\/td><td>15-Sep<\/td><\/tr><tr><td>7-Sep<\/td><td>23-Sep<\/td><td>16-Sep<\/td><\/tr><tr><td>8-Sep<\/td><td>24-Sep<\/td><td>17-Sep<\/td><\/tr><tr><td>9-Sep<\/td><td>25-Sep<\/td><td>18-Sep<\/td><\/tr><tr><td>10-Sep<\/td><td>25-Sep<\/td><td>18-Sep<\/td><\/tr><tr><td>11-Sep<\/td><td>25-Sep<\/td><td>18-Sep<\/td><\/tr><tr><td>12-Sep<\/td><td>28-Sep<\/td><td>21-Sep<\/td><\/tr><tr><td>13-Sep<\/td><td>29-Sep<\/td><td>22-Sep<\/td><\/tr><tr><td>14-Sep<\/td><td>30-Sep<\/td><td>23-Sep<\/td><\/tr><tr><td>15-Sep<\/td><td>1-Oct<\/td><td>24-Sep<\/td><\/tr><tr><td>16-Sep<\/td><td>2-Oct<\/td><td>25-Sep<\/td><\/tr><tr><td>17-Sep<\/td><td>2-Oct<\/td><td>25-Sep<\/td><\/tr><tr><td>18-Sep<\/td><td>2-Oct<\/td><td>25-Sep<\/td><\/tr><tr><td>19-Sep<\/td><td>5-Oct<\/td><td>28-Sep<\/td><\/tr><tr><td>20-Sep<\/td><td>6-Oct<\/td><td>29-Sep<\/td><\/tr><tr><td>21-Sep<\/td><td>7-Oct<\/td><td>30-Sep<\/td><\/tr><tr><td>22-Sep<\/td><td>8-Oct<\/td><td>1-Oct<\/td><\/tr><tr><td>23-Sep<\/td><td>9-Oct<\/td><td>2-Oct<\/td><\/tr><tr><td>24-Sep<\/td><td>9-Oct<\/td><td>2-Oct<\/td><\/tr><tr><td>25-Sep<\/td><td>9-Oct<\/td><td>2-Oct<\/td><\/tr><tr><td>26-Sep<\/td><td>12-Oct<\/td><td>5-Oct<\/td><\/tr><tr><td>27-Sep<\/td><td>13-Oct<\/td><td>6-Oct<\/td><\/tr><tr><td>28-Sep<\/td><td>14-Oct<\/td><td>7-Oct<\/td><\/tr><tr><td>29-Sep<\/td><td>15-Oct<\/td><td>8-Oct<\/td><\/tr><tr><td>30-Sep<\/td><td>16-Oct<\/td><td>9-Oct<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. Use the Direct Pay site for receiving and due dates for Direct Pays, and use the Pre-Payments site for details about receiving and due dates for Pre-PaymentsColumn 1Column 2Due Date (Based upon VA Prompt […]<\/p>\n","protected":false},"author":5631,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-54686","page","type-page","status-publish","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>ePayables Due Dates for September 2026 - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/epayables-due-dates-for-september-2026\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"ePayables Due Dates for September 2026\" \/>\n<meta property=\"og:description\" content=\"Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. 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Use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/direct-pay-request-table\/\" target=\"_blank\" rel=\"noreferrer noopener\">Direct Pay<\/a><\/strong> site for receiving and due dates for Direct Pays, and use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/pre-payments\/\" target=\"_blank\" rel=\"noreferrer noopener\">Pre-Payments<\/a><\/strong> site for details about receiving and due dates for Pre-Payments<\/p><div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-1\" class=\"wp-block-heading\">Column 1<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Determine the date the invoice was received at UMW (the date the invoice arrived at UMW must be date-stamped or hand-written on the invoice).<\/li>\n\n\n\n<li>Determine the date the good was received or service was completed using <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/revised-instructional-materials-page\/\" target=\"_blank\" rel=\"noreferrer noopener\">Instructional Materials Banner 9 – Receiving.<\/a><\/li>\n\n\n\n<li>Select the later of these two dates and locate that date in the column below.<\/li>\n\n\n\n<li>Then, look in Column 2 for the Due Date and Column 3 for the date to have to have the invoice \/ paperwork to Accounts Payable.<\/li>\n<\/ol>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-2\" class=\"wp-block-heading\">Column 2<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Due Date <br>(Based upon VA Prompt Pay Act)<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column3\" class=\"wp-block-heading\">Column3<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Deadline Date for invoice \/ paperwork to be in the hands of Accounts Payable<br><br>Send invoices to <a href=\"mailto:payables@umw.edu\" target=\"_blank\" rel=\"noreferrer noopener\">payables@umw.edu<\/a> (and make sure the date the invoice was received at UMW is on the invoice and include Banner Y Number for PO or Banner I Number for Direct Pay) <\/p>\n<\/div>\n<\/div><figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Column 1<\/th><th>Column 2<\/th><th>Column 3<\/th><\/tr><\/thead><tbody><tr><td>1-Sep<\/td><td>1-Oct<\/td><td>24-Sep<\/td><\/tr><tr><td>2-Sep<\/td><td>2-Oct<\/td><td>25-Sep<\/td><\/tr><tr><td>3-Sep<\/td><td>2-Oct<\/td><td>25-Sep<\/td><\/tr><tr><td>4-Sep<\/td><td>2-Oct<\/td><td>25-Sep<\/td><\/tr><tr><td>5-Sep<\/td><td>5-Oct<\/td><td>28-Sep<\/td><\/tr><tr><td>6-Sep<\/td><td>6-Oct<\/td><td>29-Sep<\/td><\/tr><tr><td>7-Sep<\/td><td>7-Oct<\/td><td>30-Sep<\/td><\/tr><tr><td>8-Sep<\/td><td>8-Oct<\/td><td>1-Oct<\/td><\/tr><tr><td>9-Sep<\/td><td>9-Oct<\/td><td>2-Oct<\/td><\/tr><tr><td>10-Sep<\/td><td>9-Oct<\/td><td>2-Oct<\/td><\/tr><tr><td>11-Sep<\/td><td>9-Oct<\/td><td>2-Oct<\/td><\/tr><tr><td>12-Sep<\/td><td>12-Oct<\/td><td>5-Oct<\/td><\/tr><tr><td>13-Sep<\/td><td>13-Oct<\/td><td>6-Oct<\/td><\/tr><tr><td>14-Sep<\/td><td>14-Oct<\/td><td>7-Oct<\/td><\/tr><tr><td>15-Sep<\/td><td>15-Oct<\/td><td>8-Oct<\/td><\/tr><tr><td>16-Sep<\/td><td>16-Oct<\/td><td>9-Oct<\/td><\/tr><tr><td>17-Sep<\/td><td>16-Oct<\/td><td>9-Oct<\/td><\/tr><tr><td>18-Sep<\/td><td>16-Oct<\/td><td>9-Oct<\/td><\/tr><tr><td>19-Sep<\/td><td>19-Oct<\/td><td>12-Oct<\/td><\/tr><tr><td>20-Sep<\/td><td>20-Oct<\/td><td>13-Oct<\/td><\/tr><tr><td>21-Sep<\/td><td>21-Oct<\/td><td>14-Oct<\/td><\/tr><tr><td>22-Sep<\/td><td>22-Oct<\/td><td>15-Oct<\/td><\/tr><tr><td>23-Sep<\/td><td>23-Oct<\/td><td>16-Oct<\/td><\/tr><tr><td>24-Sep<\/td><td>23-Oct<\/td><td>16-Oct<\/td><\/tr><tr><td>25-Sep<\/td><td>23-Oct<\/td><td>16-Oct<\/td><\/tr><tr><td>26-Sep<\/td><td>26-Oct<\/td><td>19-Oct<\/td><\/tr><tr><td>27-Sep<\/td><td>27-Oct<\/td><td>20-Oct<\/td><\/tr><tr><td>28-Sep<\/td><td>28-Oct<\/td><td>21-Oct<\/td><\/tr><tr><td>29-Sep<\/td><td>29-Oct<\/td><td>22-Oct<\/td><\/tr><tr><td>30-Sep<\/td><td>30-Oct<\/td><td>23-Oct<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. Use the Direct Pay site for receiving and due dates for Direct Pays, and use the Pre-Payments site for details about receiving and due dates for Pre-PaymentsColumn 1Column 2Due Date (Based upon VA Prompt […]<\/p>\n","protected":false},"author":5631,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-54684","page","type-page","status-publish","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Due Dates for Month of September 2026 - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/due-dates-for-month-of-september-2026\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Due Dates for Month of September 2026\" \/>\n<meta property=\"og:description\" content=\"Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. 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Use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/direct-pay-request-table\/\" target=\"_blank\" rel=\"noreferrer noopener\">Direct Pay<\/a><\/strong> site for receiving and due dates for Direct Pays, and use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/pre-payments\/\" target=\"_blank\" rel=\"noreferrer noopener\">Pre-Payments<\/a><\/strong> site for details about receiving and due dates for Pre-Payments<\/p><div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-1\" class=\"wp-block-heading\">Column 1<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Determine the date the invoice was received at UMW (the date the invoice arrived at UMW must be date-stamped or hand-written on the invoice).<\/li>\n\n\n\n<li>Determine the date the good was received or service was completed using <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/revised-instructional-materials-page\/\" target=\"_blank\" rel=\"noreferrer noopener\">Instructional Materials Banner 9 – Receiving.<\/a><\/li>\n\n\n\n<li>Select the later of these two dates and locate that date in the column below.<\/li>\n\n\n\n<li>Then, look in Column 2 for the Due Date and Column 3 for the date to have to have the invoice \/ paperwork to Accounts Payable.<\/li>\n<\/ol>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-2\" class=\"wp-block-heading\">Column 2<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Due Date <br>(Based upon VA Prompt Pay Act)<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column3\" class=\"wp-block-heading\">Column3<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Deadline Date for invoice \/ paperwork to be in the hands of Accounts Payable<br><br>Send invoices to <a href=\"mailto:payables@umw.edu\" target=\"_blank\" rel=\"noreferrer noopener\">payables@umw.edu<\/a> (and make sure the date the invoice was received at UMW is on the invoice and include Banner Y Number for PO or Banner I Number for Direct Pay) <\/p>\n<\/div>\n<\/div><figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Column 1<\/th><th>Column 2<\/th><th>Column 3<\/th><\/tr><\/thead><tbody><tr><td>1-Aug<\/td><td>17-Aug<\/td><td>10-Aug<\/td><\/tr><tr><td>2-Aug<\/td><td>18-Aug<\/td><td>11-Aug<\/td><\/tr><tr><td>3-Aug<\/td><td>19-Aug<\/td><td>12-Aug<\/td><\/tr><tr><td>4-Aug<\/td><td>20-Aug<\/td><td>13-Aug<\/td><\/tr><tr><td>5-Aug<\/td><td>21-Aug<\/td><td>14-Aug<\/td><\/tr><tr><td>6-Aug<\/td><td>21-Aug<\/td><td>14-Aug<\/td><\/tr><tr><td>7-Aug<\/td><td>21-Aug<\/td><td>14-Aug<\/td><\/tr><tr><td>8-Aug<\/td><td>24-Aug<\/td><td>17-Aug<\/td><\/tr><tr><td>9-Aug<\/td><td>25-Aug<\/td><td>18-Aug<\/td><\/tr><tr><td>10-Aug<\/td><td>26-Aug<\/td><td>19-Aug<\/td><\/tr><tr><td>11-Aug<\/td><td>27-Aug<\/td><td>20-Aug<\/td><\/tr><tr><td>12-Aug<\/td><td>28-Aug<\/td><td>21-Aug<\/td><\/tr><tr><td>13-Aug<\/td><td>28-Aug<\/td><td>21-Aug<\/td><\/tr><tr><td>14-Aug<\/td><td>28-Aug<\/td><td>21-Aug<\/td><\/tr><tr><td>15-Aug<\/td><td>31-Aug<\/td><td>24-Aug<\/td><\/tr><tr><td>16-Aug<\/td><td>1-Sep<\/td><td>25-Aug<\/td><\/tr><tr><td>17-Aug<\/td><td>2-Sep<\/td><td>26-Aug<\/td><\/tr><tr><td>18-Aug<\/td><td>3-Sep<\/td><td>27-Aug<\/td><\/tr><tr><td>19-Aug<\/td><td>4-Sep<\/td><td>28-Aug<\/td><\/tr><tr><td>20-Aug<\/td><td>4-Sep<\/td><td>28-Aug<\/td><\/tr><tr><td>21-Aug<\/td><td>4-Sep<\/td><td>28-Aug<\/td><\/tr><tr><td>22-Aug<\/td><td>4-Sep<\/td><td>28-Aug<\/td><\/tr><tr><td>23-Aug<\/td><td>8-Sep<\/td><td>1-Sep<\/td><\/tr><tr><td>24-Aug<\/td><td>9-Sep<\/td><td>2-Sep<\/td><\/tr><tr><td>25-Aug<\/td><td>10-Sep<\/td><td>3-Sep<\/td><\/tr><tr><td>26-Aug<\/td><td>11-Sep<\/td><td>4-Sep<\/td><\/tr><tr><td>27-Aug<\/td><td>11-Sep<\/td><td>4-Sep<\/td><\/tr><tr><td>28-Aug<\/td><td>11-Sep<\/td><td>4-Sep<\/td><\/tr><tr><td>29-Aug<\/td><td>14-Sep<\/td><td>7-Sep<\/td><\/tr><tr><td>30-Aug<\/td><td>15-Sep<\/td><td>8-Sep<\/td><\/tr><tr><td>31-Aug<\/td><td>16-Sep<\/td><td>9-Sep<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. Use the Direct Pay site for receiving and due dates for Direct Pays, and use the Pre-Payments site for details about receiving and due dates for Pre-PaymentsColumn 1Column 2Due Date (Based upon VA Prompt […]<\/p>\n","protected":false},"author":5631,"featured_media":0,"parent":47971,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-54643","page","type-page","status-publish","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>ePayables Due Dates for Month of August 2026 - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/epayables\/epayables-due-dates-for-month-of-august-2026\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"ePayables Due Dates for Month of August 2026\" \/>\n<meta property=\"og:description\" content=\"Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. 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Use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/direct-pay-request-table\/\" target=\"_blank\" rel=\"noreferrer noopener\">Direct Pay<\/a><\/strong> site for receiving and due dates for Direct Pays, and use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/pre-payments\/\" target=\"_blank\" rel=\"noreferrer noopener\">Pre-Payments<\/a><\/strong> site for details about receiving and due dates for Pre-Payments<\/p><div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-1\" class=\"wp-block-heading\">Column 1<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Determine the date the invoice was received at UMW (the date the invoice arrived at UMW must be date-stamped or hand-written on the invoice).<\/li>\n\n\n\n<li>Determine the date the good was received or service was completed using <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/revised-instructional-materials-page\/\" target=\"_blank\" rel=\"noreferrer noopener\">Instructional Materials Banner 9 – Receiving.<\/a><\/li>\n\n\n\n<li>Select the later of these two dates and locate that date in the column below.<\/li>\n\n\n\n<li>Then, look in Column 2 for the Due Date and Column 3 for the date to have to have the invoice \/ paperwork to Accounts Payable.<\/li>\n<\/ol>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-2\" class=\"wp-block-heading\">Column 2<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Due Date <br>(Based upon VA Prompt Pay Act)<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column3\" class=\"wp-block-heading\">Column3<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Deadline Date for invoice \/ paperwork to be in the hands of Accounts Payable<br><br>Send invoices to <a href=\"mailto:payables@umw.edu\" target=\"_blank\" rel=\"noreferrer noopener\">payables@umw.edu<\/a> (and make sure the date the invoice was received at UMW is on the invoice and include Banner Y Number for PO or Banner I Number for Direct Pay) <\/p>\n<\/div>\n<\/div><figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Column 1<\/th><th>Column 2<\/th><th>Column 3<\/th><\/tr><\/thead><tbody><tr><td>1-Aug<\/td><td>31-Aug<\/td><td>24-Aug<\/td><\/tr><tr><td>2-Aug<\/td><td>1-Sep<\/td><td>25-Aug<\/td><\/tr><tr><td>3-Aug<\/td><td>2-Sep<\/td><td>26-Aug<\/td><\/tr><tr><td>4-Aug<\/td><td>3-Sep<\/td><td>27-Aug<\/td><\/tr><tr><td>5-Aug<\/td><td>4-Sep<\/td><td>28-Aug<\/td><\/tr><tr><td>6-Aug<\/td><td>4-Sep<\/td><td>28-Aug<\/td><\/tr><tr><td>7-Aug<\/td><td>4-Sep<\/td><td>28-Aug<\/td><\/tr><tr><td>8-Aug<\/td><td>4-Sep<\/td><td>28-Aug<\/td><\/tr><tr><td>9-Aug<\/td><td>8-Sep<\/td><td>1-Sep<\/td><\/tr><tr><td>10-Aug<\/td><td>9-Sep<\/td><td>2-Sep<\/td><\/tr><tr><td>11-Aug<\/td><td>10-Sep<\/td><td>3-Sep<\/td><\/tr><tr><td>12-Aug<\/td><td>11-Sep<\/td><td>4-Sep<\/td><\/tr><tr><td>13-Aug<\/td><td>11-Sep<\/td><td>4-Sep<\/td><\/tr><tr><td>14-Aug<\/td><td>11-Sep<\/td><td>4-Sep<\/td><\/tr><tr><td>15-Aug<\/td><td>14-Sep<\/td><td>7-Sep<\/td><\/tr><tr><td>16-Aug<\/td><td>15-Sep<\/td><td>8-Sep<\/td><\/tr><tr><td>17-Aug<\/td><td>16-Sep<\/td><td>9-Sep<\/td><\/tr><tr><td>18-Aug<\/td><td>17-Sep<\/td><td>10-Sep<\/td><\/tr><tr><td>19-Aug<\/td><td>18-Sep<\/td><td>11-Sep<\/td><\/tr><tr><td>20-Aug<\/td><td>18-Sep<\/td><td>11-Sep<\/td><\/tr><tr><td>21-Aug<\/td><td>18-Sep<\/td><td>11-Sep<\/td><\/tr><tr><td>22-Aug<\/td><td>21-Sep<\/td><td>14-Sep<\/td><\/tr><tr><td>23-Aug<\/td><td>22-Sep<\/td><td>15-Sep<\/td><\/tr><tr><td>24-Aug<\/td><td>23-Sep<\/td><td>16-Sep<\/td><\/tr><tr><td>25-Aug<\/td><td>24-Sep<\/td><td>17-Sep<\/td><\/tr><tr><td>26-Aug<\/td><td>25-Sep<\/td><td>18-Sep<\/td><\/tr><tr><td>27-Aug<\/td><td>25-Sep<\/td><td>18-Sep<\/td><\/tr><tr><td>28-Aug<\/td><td>25-Sep<\/td><td>18-Sep<\/td><\/tr><tr><td>29-Aug<\/td><td>28-Sep<\/td><td>21-Sep<\/td><\/tr><tr><td>30-Aug<\/td><td>29-Sep<\/td><td>22-Sep<\/td><\/tr><tr><td>31-Aug<\/td><td>30-Sep<\/td><td>23-Sep<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. Use the Direct Pay site for receiving and due dates for Direct Pays, and use the Pre-Payments site for details about receiving and due dates for Pre-PaymentsColumn 1Column 2Due Date (Based upon VA Prompt […]<\/p>\n","protected":false},"author":5631,"featured_media":0,"parent":24164,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-54641","page","type-page","status-publish","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Due Dates for Month of August 2026 - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/prompt-pay-due-dates\/due-dates-for-month-of-august-2026\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Due Dates for Month of August 2026\" \/>\n<meta property=\"og:description\" content=\"Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. 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Use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/direct-pay-request-table\/\" target=\"_blank\" rel=\"noreferrer noopener\">Direct Pay<\/a><\/strong> site for receiving and due dates for Direct Pays, and use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/pre-payments\/\" target=\"_blank\" rel=\"noreferrer noopener\">Pre-Payments<\/a><\/strong> site for details about receiving and due dates for Pre-Payments<\/p><div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-1\" class=\"wp-block-heading\">Column 1<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Determine the date the invoice was received at UMW (the date the invoice arrived at UMW must be date-stamped or hand-written on the invoice).<\/li>\n\n\n\n<li>Determine the date the good was received or service was completed using <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/revised-instructional-materials-page\/\" target=\"_blank\" rel=\"noreferrer noopener\">Instructional Materials Banner 9 – Receiving.<\/a><\/li>\n\n\n\n<li>Select the later of these two dates and locate that date in the column below.<\/li>\n\n\n\n<li>Then, look in Column 2 for the Due Date and Column 3 for the date to have to have the invoice \/ paperwork to Accounts Payable.<\/li>\n<\/ol>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-2\" class=\"wp-block-heading\">Column 2<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Due Date <br>(Based upon VA Prompt Pay Act)<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column3\" class=\"wp-block-heading\">Column3<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Deadline Date for invoice \/ paperwork to be in the hands of Accounts Payable<br><br>Send invoices to <a href=\"mailto:payables@umw.edu\" target=\"_blank\" rel=\"noreferrer noopener\">payables@umw.edu<\/a> (and make sure the date the invoice was received at UMW is on the invoice and include Banner Y Number for PO or Banner I Number for Direct Pay) <\/p>\n<\/div>\n<\/div><figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Column 1<\/th><th>Column 2<\/th><th>Column 3<\/th><\/tr><\/thead><tbody><tr><td>1-Jul<\/td><td>17-Jul<\/td><td>10-Jul<\/td><\/tr><tr><td>2-Jul<\/td><td>17-Jul<\/td><td>10-Jul<\/td><\/tr><tr><td>3-Jul<\/td><td>17-Jul<\/td><td>10-Jul<\/td><\/tr><tr><td>4-Jul<\/td><td>20-Jul<\/td><td>13-Jul<\/td><\/tr><tr><td>5-Jul<\/td><td>21-Jul<\/td><td>14-Jul<\/td><\/tr><tr><td>6-Jul<\/td><td>22-Jul<\/td><td>15-Jul<\/td><\/tr><tr><td>7-Jul<\/td><td>23-Jul<\/td><td>16-Jul<\/td><\/tr><tr><td>8-Jul<\/td><td>24-Jul<\/td><td>17-Jul<\/td><\/tr><tr><td>9-Jul<\/td><td>24-Jul<\/td><td>17-Jul<\/td><\/tr><tr><td>10-Jul<\/td><td>24-Jul<\/td><td>17-Jul<\/td><\/tr><tr><td>11-Jul<\/td><td>27-Jul<\/td><td>20-Jul<\/td><\/tr><tr><td>12-Jul<\/td><td>28-Jul<\/td><td>21-Jul<\/td><\/tr><tr><td>13-Jul<\/td><td>29-Jul<\/td><td>22-Jul<\/td><\/tr><tr><td>14-Jul<\/td><td>30-Jul<\/td><td>23-Jul<\/td><\/tr><tr><td>15-Jul<\/td><td>31-Jul<\/td><td>24-Jul<\/td><\/tr><tr><td>16-Jul<\/td><td>31-Jul<\/td><td>24-Jul<\/td><\/tr><tr><td>17-Jul<\/td><td>31-Jul<\/td><td>24-Jul<\/td><\/tr><tr><td>18-Jul<\/td><td>3-Aug<\/td><td>27-Jul<\/td><\/tr><tr><td>19-Jul<\/td><td>4-Aug<\/td><td>28-Jul<\/td><\/tr><tr><td>20-Jul<\/td><td>5-Aug<\/td><td>29-Jul<\/td><\/tr><tr><td>21-Jul<\/td><td>6-Aug<\/td><td>30-Jul<\/td><\/tr><tr><td>22-Jul<\/td><td>7-Aug<\/td><td>31-Jul<\/td><\/tr><tr><td>23-Jul<\/td><td>7-Aug<\/td><td>31-Jul<\/td><\/tr><tr><td>24-Jul<\/td><td>7-Aug<\/td><td>31-Jul<\/td><\/tr><tr><td>25-Jul<\/td><td>10-Aug<\/td><td>3-Aug<\/td><\/tr><tr><td>26-Jul<\/td><td>11-Aug<\/td><td>4-Aug<\/td><\/tr><tr><td>27-Jul<\/td><td>12-Aug<\/td><td>5-Aug<\/td><\/tr><tr><td>28-Jul<\/td><td>13-Aug<\/td><td>6-Aug<\/td><\/tr><tr><td>29-Jul<\/td><td>14-Aug<\/td><td>7-Aug<\/td><\/tr><tr><td>30-Jul<\/td><td>14-Aug<\/td><td>7-Aug<\/td><\/tr><tr><td>31-Jul<\/td><td>14-Aug<\/td><td>7-Aug<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Use the chart below to determine the 30-Day ePayables due dates for purchase orders and some other types of payments. Use the Direct Pay site for receiving and due dates for Direct Pays, and use the Pre-Payments site for details about receiving and due dates for Pre-PaymentsColumn 1Column 2Due Date (Based upon VA Prompt Pay […]<\/p>\n","protected":false},"author":5451,"featured_media":0,"parent":47971,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-54589","page","type-page","status-publish","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Due Date for ePayables Invoices Received in July 2026 - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/epayables\/due-date-for-epayables-invoices-received-in-july-2026\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Due Date for ePayables Invoices Received in July 2026\" \/>\n<meta property=\"og:description\" content=\"Use the chart below to determine the 30-Day ePayables due dates for purchase orders and some other types of payments. 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Dates for the Month of July 2026"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><section class=\"wp-block-umw-hero alignfull umw-custom-block umw-hero umw-hero--dark-text umw-hero--white umw-hero--with-no-media umw-hero--with-no-content\"><div class=\"umw-hero__inner\"><div class=\"umw-hero__media\"><\/div><div class=\"umw-hero__title\"><div class=\"container\"><div class=\"umw-hero__title__wrapper\"><div class=\"umw-hero__eyebrow\">Accounts Payable<\/div><h1 class=\"umw-hero__title__header\">Due Dates for July 2026<\/h1><\/div><\/div><\/div><\/div><\/section><p class=\"wp-block-paragraph\">Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. Use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/direct-pay-request-table\/\" target=\"_blank\" rel=\"noreferrer noopener\">Direct Pay<\/a><\/strong> site for receiving and due dates for Direct Pays, and use the <strong><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/pre-payments\/\" target=\"_blank\" rel=\"noreferrer noopener\">Pre-Payments<\/a><\/strong> site for details about receiving and due dates for Pre-Payments<\/p><div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-1\" class=\"wp-block-heading\">Column 1<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Determine the date the invoice was received at UMW (the date the invoice arrived at UMW must be date-stamped or hand-written on the invoice).<\/li>\n\n\n\n<li>Determine the date the good was received or service was completed using <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/revised-instructional-materials-page\/\" target=\"_blank\" rel=\"noreferrer noopener\">Instructional Materials Banner 9 – Receiving.<\/a><\/li>\n\n\n\n<li>Select the later of these two dates and locate that date in the column below.<\/li>\n\n\n\n<li>Then, look in Column 2 for the Due Date and Column 3 for the date to have to have the invoice \/ paperwork to Accounts Payable.<\/li>\n<\/ol>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column-2\" class=\"wp-block-heading\">Column 2<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Due Date <br>(Based upon VA Prompt Pay Act)<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3 id=\"h-column3\" class=\"wp-block-heading\">Column3<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Deadline Date for invoice \/ paperwork to be in the hands of Accounts Payable<br><br>Send invoices to <a href=\"mailto:payables@umw.edu\" target=\"_blank\" rel=\"noreferrer noopener\">payables@umw.edu<\/a> (and make sure the date the invoice was received at UMW is on the invoice and include Banner Y Number for PO or Banner I Number for Direct Pay) <\/p>\n<\/div>\n<\/div><figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Column 1<\/th><th>Column 2<\/th><th>Column 3<\/th><\/tr><\/thead><tbody><tr><td>1-Jul<\/td><td>31-Jul<\/td><td>24-Jul<\/td><\/tr><tr><td>2-Jul<\/td><td>31-Jul<\/td><td>24-Jul<\/td><\/tr><tr><td>3-Jul<\/td><td>31-Jul<\/td><td>24-Jul<\/td><\/tr><tr><td>4-Jul<\/td><td>3-Aug<\/td><td>27-Jul<\/td><\/tr><tr><td>5-Jul<\/td><td>4-Aug<\/td><td>28-Jul<\/td><\/tr><tr><td>6-Jul<\/td><td>5-Aug<\/td><td>29-Jul<\/td><\/tr><tr><td>7-Jul<\/td><td>6-Aug<\/td><td>30-Jul<\/td><\/tr><tr><td>8-Jul<\/td><td>7-Aug<\/td><td>31-Jul<\/td><\/tr><tr><td>9-Jul<\/td><td>7-Aug<\/td><td>31-Jul<\/td><\/tr><tr><td>10-Jul<\/td><td>7-Aug<\/td><td>31-Jul<\/td><\/tr><tr><td>11-Jul<\/td><td>10-Aug<\/td><td>3-Aug<\/td><\/tr><tr><td>12-Jul<\/td><td>11-Aug<\/td><td>4-Aug<\/td><\/tr><tr><td>13-Jul<\/td><td>12-Aug<\/td><td>5-Aug<\/td><\/tr><tr><td>14-Jul<\/td><td>13-Aug<\/td><td>6-Aug<\/td><\/tr><tr><td>15-Jul<\/td><td>14-Aug<\/td><td>7-Aug<\/td><\/tr><tr><td>16-Jul<\/td><td>14-Aug<\/td><td>7-Aug<\/td><\/tr><tr><td>17-Jul<\/td><td>14-Aug<\/td><td>7-Aug<\/td><\/tr><tr><td>18-Jul<\/td><td>17-Aug<\/td><td>10-Aug<\/td><\/tr><tr><td>19-Jul<\/td><td>18-Aug<\/td><td>11-Aug<\/td><\/tr><tr><td>20-Jul<\/td><td>19-Aug<\/td><td>12-Aug<\/td><\/tr><tr><td>21-Jul<\/td><td>20-Aug<\/td><td>13-Aug<\/td><\/tr><tr><td>22-Jul<\/td><td>21-Aug<\/td><td>14-Aug<\/td><\/tr><tr><td>23-Jul<\/td><td>21-Aug<\/td><td>14-Aug<\/td><\/tr><tr><td>24-Jul<\/td><td>21-Aug<\/td><td>14-Aug<\/td><\/tr><tr><td>25-Jul<\/td><td>24-Aug<\/td><td>17-Aug<\/td><\/tr><tr><td>26-Jul<\/td><td>25-Aug<\/td><td>18-Aug<\/td><\/tr><tr><td>27-Jul<\/td><td>26-Aug<\/td><td>19-Aug<\/td><\/tr><tr><td>28-Jul<\/td><td>27-Aug<\/td><td>20-Aug<\/td><\/tr><tr><td>29-Jul<\/td><td>28-Aug<\/td><td>21-Aug<\/td><\/tr><tr><td>30-Jul<\/td><td>28-Aug<\/td><td>21-Aug<\/td><\/tr><tr><td>31-Jul<\/td><td>28-Aug<\/td><td>21-Aug<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. Use the Direct Pay site for receiving and due dates for Direct Pays, and use the Pre-Payments site for details about receiving and due dates for Pre-PaymentsColumn 1Column 2Due Date (Based upon VA Prompt […]<\/p>\n","protected":false},"author":5451,"featured_media":0,"parent":24164,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-54588","page","type-page","status-publish","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Due Dates for the Month of July 2026 - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/prompt-pay-due-dates\/due-dates-for-the-month-of-july-2026\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Due Dates for the Month of July 2026\" \/>\n<meta property=\"og:description\" content=\"Use the chart below to determine the 30-Day Prompt Pay due dates for purchase orders and some other types of payments. 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Travel"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><section class=\"wp-block-umw-hero alignfull umw-custom-block umw-hero umw-hero--dark-text umw-hero--media-float-right umw-hero--white umw-hero--with-no-media\"><div class=\"umw-hero__inner\"><div class=\"umw-hero__media\"><\/div><div class=\"umw-hero__title\"><div class=\"container\"><div class=\"umw-hero__title__wrapper\"><div class=\"umw-hero__eyebrow\">accounts payable<\/div><h1 class=\"umw-hero__title__header\">Guest Travel<\/h1><\/div><\/div><\/div><\/div>\n<div class=\"wp-block-umw-hero-ctas alignfull\"><div class=\"umw-hero__links\"><div class=\"container\"><div class=\"umw-hero__links__wrapper\">\n\n\n\n<\/div><\/div><\/div><\/div>\n<\/section><h2 class=\"wp-block-heading\" id=\"h-guest-travel\">Guest Travel<\/h2><p class=\"wp-block-paragraph\">See guidance below to help provide a smooth experience for UMW Guests (Job Candidates, Speakers, etc.).<\/p><p class=\"wp-block-paragraph\"><strong>NOTE ABOUT JOB CANDIDATES<\/strong>: If considering offering a transition incentive (to help with relocation, for example) to a job candidate, CAREFULLY READ and follow instructions at the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/moving-and-relocation\/\">transition incentive site<\/a> <strong>PRIOR TO any discussions with the candidate<\/strong><strong>!<\/strong><\/p><p class=\"wp-block-paragraph\"><\/p><h3 class=\"wp-block-heading\" id=\"h-steps-for-travel-and-or-reimbursement\">Steps for Travel and\/or Reimbursement<\/h3><ol class=\"wp-block-list\">\n<li>If the guest will spend the night or if the travel is day-only travel over $500, create\/submit a Travel Pre-Approval in <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise<\/a> and include ALL expected travel expenses (lodging, airfare, mileage, etc.) on the Pre-Approval. (If overnight travel is not involved, a Pre-Approval is not required unless the day-only travel exceeds $500.)\n<ul class=\"wp-block-list\">\n<li>Include the guest’s FIRST and LAST NAME in the report name on the Pre-Approval.<\/li>\n\n\n\n<li>The individual’s name does NOT have to be in Emburse Enterprise (for the non-employee field) for a Pre-Approval. IF you do not see the name, select <em>Person Not Found<\/em>.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>If lodging at a local hotel, FOLLOW DETAILED INSTRUCTIONS at the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/direct-pay-request-table\/#hotel\">Lodging Direct Pay Table<\/a>.<\/strong> (Making the reservations correctly is important!)<\/li>\n\n\n\n<li><strong>IMMEDIATELY AFTER MAKING LODGING RESERVATIONS, EMAIL the fully approved Pre-Approval to <\/strong><a href=\"mailto:payables@umw.edu\"><strong>payables@umw.edu<\/strong><\/a>. (Reason: When the invoice arrives from the hotel, Accounts Payable needs to know if the bill from the hotel is legitimate and needs to match the Pre-Approval with the invoice.)<\/li>\n\n\n\n<li><strong>IF the individual will be reimbursed<\/strong> for anything (taxi or mileage; airport parking; meals; etc.), the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/vendor-information-page\/\">Questionnaire at this site<\/a> will need to be completed either by the individual OR by the UMW contact person if the guest is not already in Emburse Enterprise. (See this <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise FAQ<\/a>: <em>How long does it take to get a student or guest into Emburse Enterprise and does the student or guest need to be in Emburse Enterprise in order to do a pre-approval?<\/em>)\n<ul class=\"wp-block-list\">\n<li>Completing the Questionnaire starts the process of getting the individual into Emburse Enterprise so a reimbursement can be done for the candidate after the travel has happened, so go ahead and start this Questionnaire process as soon as you know the person will need to be reimbursed for anything.<\/li>\n\n\n\n<li>AFTER the travel has happened, enter the Expense reimbursement report in <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Emburse Enterprise<\/a>. (Make sure the guest’s first and last name are in the report name.)<\/li>\n<\/ul>\n<\/li>\n<\/ol><h3 class=\"wp-block-heading\" id=\"h-what-expenses-can-umw-pay-for-directly\">What expenses can UMW pay for directly?<\/h3><ul class=\"wp-block-list\">\n<li>IF taking a guest to a meal, see <em>Securing a UMW Finance Card for Business Meal\/Food Payment<\/em> at the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/business-meals\/\">Business Meal<\/a> page and read that page carefully to avoid out-of-pocket expenses.<\/li>\n\n\n\n<li>A UMW Card is allowed to pay for <a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel\/air-and-rail-transportation\/\">Airfare\/Rail<\/a> and <a href=\"https:\/\/adminfinance.umw.edu\/ap\/public-transportation-for-hire\/\">Shuttle\/Public Transportation<\/a> (to\/from airport). See <a href=\"https:\/\/adminfinance.umw.edu\/ap\/available-credit-cards\/\">Available Credit Cards<\/a> for details. (Travel restrictions may need to be lifted from the UMW Card.)<\/li>\n\n\n\n<li>A Direct Pay Process is allowed to pay for contracted Local Hotel(s). UMW will pay for ONLY allowed room rate and taxes on allowed room rate. See <a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/direct-pay-request-table\/#hotel\">Lodging on Direct Pay Table<\/a> for guidance and additional links on that page for detailed instructions that must be followed.<\/li>\n<\/ul><p class=\"wp-block-paragraph\"><strong>ALL travel regulations apply to guests. Help your guest avoid out-of-pocket expenses by sharing this <a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel-2\/\">TRAVEL site<\/a> as a starting point for travel-oriented items.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Guest TravelSee guidance below to help provide a smooth experience for UMW Guests (Job Candidates, Speakers, etc.).NOTE ABOUT JOB CANDIDATES: If considering offering a transition incentive (to help with relocation, for example) to a job candidate, CAREFULLY READ and follow instructions at the transition incentive site PRIOR TO any discussions with the candidate! Steps for Travel […]<\/p>\n","protected":false},"author":5631,"featured_media":0,"parent":37511,"menu_order":12,"comment_status":"closed","ping_status":"closed","template":"","meta":{"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-54084","page","type-page","status-publish","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Guest Travel - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/travel-2\/guest-travel\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Guest Travel\" \/>\n<meta property=\"og:description\" content=\"Guest TravelSee guidance below to help provide a smooth experience for UMW Guests (Job Candidates, Speakers, etc.).NOTE ABOUT JOB CANDIDATES: If considering offering a transition incentive (to help with relocation, for example) to a job candidate, CAREFULLY READ and follow instructions at the transition incentive site PRIOR TO any discussions with the candidate! 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In addition to the information below, read ALL <a href=\"https:\/\/adminfinance.umw.edu\/ap\/business-meals\/\" target=\"_blank\" rel=\"noreferrer noopener\">Business Meal and Food Regulations.<\/a><\/p><ol class=\"wp-block-list\">\n<li>On Campus Food Providers (tab is already open)<\/li>\n\n\n\n<li>Off Campus Grocery Store<\/li>\n\n\n\n<li>Off Campus Restaurant<\/li>\n\n\n\n<li>Off Campus Caterer<\/li>\n<\/ol><p class=\"wp-block-paragraph\">Sodexo is UMW’s exclusive food service provider. An approved <em>Request for Food and Catering Waiver Form<\/em> must be obtained PRIOR TO making a food purchase for <strong>ON-CAMPUS events<\/strong> from an establishment OTHER THAN Sodexo. Exceptions to the <em>Request for Food and Catering Waiver Form<\/em> requirement are found on the <em>Food Purchase Guidance Table<\/em>.<\/p><p class=\"wp-block-paragraph\">To use the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/#TravelFoodGuide\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Food Purchase Guidance Table<\/em><\/a>, do the following:<\/p><ol class=\"wp-block-list\">\n<li>In Column A, select the <em>Food Purchase Type <\/em>that applies to your situation<\/li>\n\n\n\n<li>Follow the instructions\/guidance on that selected row<\/li>\n<\/ol><h3 class=\"wp-block-heading\" id=\"h-on-campus-food-providers\">On Campus Food Providers<\/h3><p class=\"wp-block-paragraph\"><strong>NON-CATERED MEALS<\/strong><\/p><ul class=\"wp-block-list\">\n<li>If the meal is eaten at or taken away from <em>The Top of the CRUC<\/em> (Cedric Rucker University Center – Dining Hall), give the completed <a href=\"https:\/\/documents.umw.edu\/document\/business-meal-approval\/\">Business Meal and Food Approval Form<\/a> to the Cashier. The Food Service provider will bill UMW, and Accounts Payable will pay the Food Service Provider directly using the FOAP(s) provided on the Business Meal and Food Approval Form.<\/li>\n\n\n\n<li>If a meal is eaten at or taken away from any on-campus venue OTHER THAN <em>The Top of the CRUC Dining Hall<\/em>, use the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/business-meals\/#fincard\" target=\"_blank\" rel=\"noopener\">UMW Finance Card<\/a>.<\/li>\n<\/ul><p class=\"wp-block-paragraph\">Required Documentation for UMW Finance Card:<\/p><ol class=\"wp-block-list\">\n<li>Completed, signed, and dated <a href=\"https:\/\/documents.umw.edu\/document\/business-meal-approval\/\">Business Meal and Food Approval Form<\/a><\/li>\n\n\n\n<li>A detailed, itemized receipt<\/li>\n\n\n\n<li>Review and follow instructions\/guidance on the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/#TravelFoodGuide\" target=\"_blank\" rel=\"noopener\"><em>Food Purchase Guidance Table<\/em><\/a>\n<ul class=\"wp-block-list\">\n<li>In Column A, select the <em>Food Purchase Type <\/em>that applies to your situation<\/li>\n\n\n\n<li>Follow the instructions\/guidance on that selected row<\/li>\n<\/ul>\n<\/li>\n<\/ol><p class=\"wp-block-paragraph\"><strong>CATERED MEALS (both on and off campus) <\/strong>NOTE: A CATERER is a vendor who provides food AND also provides the service of setting out food and\/or serving food. (Simple food delivery is NOT considered CATERED.)<\/p><ul class=\"wp-block-list\">\n<li>If the meal is being catered by Sodexo (on or off campus), place the order (see top section at <a href=\"https:\/\/adminfinance.umw.edu\/ap\/business-meals\/\">Business Meals<\/a>).<\/li>\n<\/ul><p class=\"wp-block-paragraph\">Required Documentation:<\/p><ol class=\"wp-block-list\">\n<li>The completed, signed, and dated <a href=\"https:\/\/documents.umw.edu\/document\/business-meal-approval\/\">Business Meal and Food Approval Form<\/a><\/li>\n\n\n\n<li>Review and follow instructions\/guidance on the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/#TravelFoodGuide\" target=\"_blank\" rel=\"noopener\"><em>Food Purchase Guidance Table<\/em><\/a>\n<ul class=\"wp-block-list\">\n<li>In Column A, select the <em>Food Purchase Type <\/em>that applies to your situation<\/li>\n\n\n\n<li>Follow the instructions\/guidance on that selected row<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>The Sodexo Catering Contract with Order Number<\/li>\n\n\n\n<li>The Invoice (DATE STAMP the invoice when you receive it!)<\/li>\n\n\n\n<li><strong>Within 10 days after the meal\/event, email to <a href=\"mailto:payables@umw.edu\">payables@umw.edu <\/a>ALL of the above documents TOGETHER in the SAME email.<\/strong><\/li>\n<\/ol><p class=\"wp-block-paragraph\">The food service provider will bill UMW, and Accounts Payable will pay the Food Service Provider directly using the FOAP (s) provided on the Business Meal and Food Approval Form.<\/p><ul class=\"wp-block-list\">\n<li>If the meal is being catered by an ON-CAMPUS food service provider OTHER THAN Sodexo (on or off campus), use the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/business-meals\/#fincard\" target=\"_blank\" rel=\"noopener\">UMW Finance Card<\/a> to pay.<\/li>\n<\/ul><p class=\"wp-block-paragraph\">Required Documentation:<\/p><ol class=\"wp-block-list\">\n<li>The completed, signed, and dated <a href=\"https:\/\/documents.umw.edu\/document\/business-meal-approval\/\">Business Meal and Food Approval Form<\/a><\/li>\n\n\n\n<li>The detailed, itemized receipt<\/li>\n\n\n\n<li>Review and follow instructions\/guidance on the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/#TravelFoodGuide\" target=\"_blank\" rel=\"noopener\"><em>Food Purchase Guidance Table<\/em><\/a>\n<ul class=\"wp-block-list\">\n<li>In Column A, select the <em>Food Purchase Type <\/em>that applies to your situation<\/li>\n\n\n\n<li>Follow the instructions\/guidance on that selected row<\/li>\n<\/ul>\n<\/li>\n<\/ol><h3 class=\"wp-block-heading\" id=\"h-off-campus-grocery-store\">Off Campus Grocery Store<\/h3><p class=\"wp-block-paragraph\"><strong>If using ONLY STATE funds<\/strong>, use the SPCC. (Note: Contact <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/contact-us-3\/\">Procurement Services<\/a> if card restriction needs to be lifted.)<br><strong>If using LOCAL (non-state) funds OR if using a combination of state AND local funds, <\/strong>use the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/business-meals\/#fincard\" target=\"_blank\" rel=\"noopener\">UMW Finance Card<\/a>. NOTE: Information on the <a href=\"https:\/\/adminfinance.umw.edu\/tess\/chart-accounts-foap\/#fund\">TESS website<\/a> will help to determine whether the funding source is a state fund or a non-state fund.<\/p><p class=\"wp-block-paragraph\">Take the <a href=\"https:\/\/adminfinance.umw.edu\/finance\/financial-management\/forms\/\">Sales Tax Certificate of Exemption Form<\/a> with you!<\/p><p class=\"wp-block-paragraph\"><strong>Required Documentation:<\/strong><\/p><ol class=\"wp-block-list\">\n<li>The completed, signed and dated <a href=\"https:\/\/documents.umw.edu\/document\/business-meal-approval\/\">Business Meal and Food Approval Form<\/a><\/li>\n\n\n\n<li>The detailed, itemized receipt<\/li>\n\n\n\n<li>Review and follow instructions\/guidance on the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/#TravelFoodGuide\" target=\"_blank\" rel=\"noopener\"><em>Food Purchase Guidance Table<\/em><\/a>\n<ul class=\"wp-block-list\">\n<li>In Column A, select the <em>Food Purchase Type <\/em>that applies to your situation<\/li>\n\n\n\n<li>Follow the instructions\/guidance on that selected row<\/li>\n<\/ul>\n<\/li>\n<\/ol><h3 class=\"wp-block-heading\" id=\"h-off-campus-restaurant\">Off Campus Restaurant <\/h3><p class=\"wp-block-paragraph\">Use the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/business-meals\/#fincard\" target=\"_blank\" rel=\"noopener\">UMW Finance Card.<\/a><\/p><p class=\"wp-block-paragraph\"><strong>–Food Eaten at an Off Campus Restaurant<br><\/strong>Example: When an employee takes a job candidate to an off campus restaurant<\/p><p class=\"wp-block-paragraph\">Required Documentation:<\/p><ol class=\"wp-block-list\">\n<li>The completed, signed and dated <a href=\"https:\/\/documents.umw.edu\/document\/business-meal-approval\/\">Business Meal and Food Approval Form<\/a><\/li>\n\n\n\n<li>The detailed, itemized receipt<\/li>\n<\/ol><p class=\"wp-block-paragraph\"><strong>–Food brought ON campus from OFF CAMPUS Restaurant<\/strong><\/p><p class=\"wp-block-paragraph\">Required Documentation:<\/p><ol class=\"wp-block-list\">\n<li>The completed, signed and dated <a href=\"https:\/\/documents.umw.edu\/document\/business-meal-approval\/\">Business Meal and Food Approval Form<\/a><\/li>\n\n\n\n<li>The detailed, itemized receipt<\/li>\n\n\n\n<li>Review and follow instructions\/guidance on the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/#TravelFoodGuide\" target=\"_blank\" rel=\"noopener\"><em>Food Purchase Guidance Table<\/em><\/a>\n<ul class=\"wp-block-list\">\n<li>In Column A, select the <em>Food Purchase Type <\/em>that applies to your situation<\/li>\n\n\n\n<li>Follow the instructions\/guidance on that selected row<\/li>\n<\/ul>\n<\/li>\n<\/ol><p class=\"wp-block-paragraph\"><strong>NOTE: IF USING AN OFF CAMPUS RESTAURANT <em>AND THEY WILL BE CATERING THE EVENT,<\/em> SEE “OFF CAMPUS CATERER” SECTION TAB BELOW.<\/strong><\/p><h3 class=\"wp-block-heading\" id=\"h-off-campus-caterer\">Off Campus Caterer<\/h3><p class=\"wp-block-paragraph\">A CATERER is a vendor who provides food <strong>AND<\/strong> also provides the service of setting out food and\/or serving food. (Simple food delivery is NOT considered CATERED.)<\/p><ul class=\"wp-block-list\">\n<li><strong>If having a catered event ON CAMPUS or OFF CAMPUS using an <em>OFF CAMPUS<\/em> vendor<\/strong>, use the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/business-meals\/#fincard\" target=\"_blank\" rel=\"noopener\">UMW Finance Card <\/a>and see Required Documentation below.<\/li>\n<\/ul><p class=\"wp-block-paragraph\">Required Documentation:<\/p><ol class=\"wp-block-list\">\n<li>The completed, signed and dated <a href=\"https:\/\/documents.umw.edu\/document\/business-meal-approval\/\">Business Meal and Food Approval Form<\/a><\/li>\n\n\n\n<li>The detailed, itemized receipt<\/li>\n\n\n\n<li>Review and follow instructions\/guidance on the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/#TravelFoodGuide\" target=\"_blank\" rel=\"noopener\"><em>Food Purchase Guidance Table<\/em><\/a>\n<ul class=\"wp-block-list\">\n<li>In Column A, select the <em>Food Purchase Type <\/em>that applies to your situation<\/li>\n\n\n\n<li>Follow the instructions\/guidance on that selected row<\/li>\n<\/ul>\n<\/li>\n<\/ol><p class=\"wp-block-paragraph\"><\/p><h3 class=\"wp-block-heading\" id=\"h-quick-links\">Quick Links:<\/h3><ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/food-catering-release-waiver\/\">Food & Catering Release Waiver<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/adminfinance.umw.edu\/finance\/financial-management\/forms\/\">Sales Tax Certificate of Exemption Form<\/a> (to use at grocery stores, for example)<\/li>\n\n\n\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/\">Procurement Services<\/a> (for questions about food contracts)<\/li>\n\n\n\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/contact-us\/\">Accounts Payable<\/a> <a href=\"mailto:payables@umw.edu\">payables@umw.edu<\/a> (for all other questions)<\/li>\n\n\n\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/#TravelFoodGuide\" target=\"_blank\" rel=\"noopener\">Food Purchase Guidance Table<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Business Meal and Food Form GuidanceOpen one of the FOUR tabs below that best describes your food purchase venue to assist with proper purchase documentation and Card use. In addition to the information below, read ALL Business Meal and Food Regulations.Sodexo is UMW’s exclusive food service provider. An approved Request for Food and Catering Waiver Form must be […]<\/p>\n","protected":false},"author":5171,"featured_media":0,"parent":4157,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"umw_cb_additional_links":[[]],"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-53972","page","type-page","status-publish","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Business Meal and Food Form Guidance - Accounts Payable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/ap\/business-meals\/test-tabby-for-business-meal\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Business Meal and Food Form Guidance\" \/>\n<meta property=\"og:description\" content=\"Business Meal and Food Form GuidanceOpen one of the FOUR tabs below that best describes your food purchase venue to assist with proper purchase documentation and Card use. In addition to the information below, read ALL Business Meal and Food Regulations.Sodexo is UMW’s exclusive food service provider. 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