{"id":104401,"date":"2014-07-26T17:09:51","date_gmt":"2014-07-26T21:09:51","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401"},"modified":"2016-12-09T15:10:16","modified_gmt":"2016-12-09T20:10:16","slug":"creating-a-staff-or-ap-position","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/hr\/careers-2015\/careers-manual\/creating-a-position\/creating-a-staff-or-ap-position\/","title":{"rendered":"Creating a Staff or A\/P Position"},"content":{"rendered":"

\"workflow_staff_create_modify-2015-09-18\"<\/a><\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n\n\n\n\n\n\n\n
Log in to Careers<\/td>\nDirections<\/a>
\nLog in page<\/a><\/td>\n<\/tr>\n
Module:<\/td>\nPosition Management<\/td>\n<\/tr>\n
Role:<\/td>\nHiring Manager<\/td>\n<\/tr>\n
Tab:<\/td>\nPosition Descriptions<\/td>\n<\/tr>\n
Position Type:<\/td>\nStaff or A\/P Faculty<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Select Position Management<\/strong> (See the right side of top bar.).<\/td>\n\u00a0\"hm_at_header\"<\/a><\/td>\n<\/tr>\n
Hover your mouse over Position Descriptions<\/strong>.<\/td>\n\u00a0\"module_selection_HM\"<\/a><\/td>\n<\/tr>\n
Select Staff and A\/P Faculty Professional<\/strong>.<\/td>\n\u00a0\"staff-ap-pd<\/td>\n<\/tr>\n
Click on Create New Position Description<\/strong>.<\/td>\n\u00a0\"create_new_position_button\"<\/a><\/td>\n<\/tr>\n
Choose New Position Description<\/strong>.<\/td>\n\u00a0\"create_new_position_description\"<\/a><\/td>\n<\/tr>\n
Complete the form with the appropriate information. The information on the Position Details tab will be the information used in creating your Job Posting.<\/td>\n\u00a0\"dc_create_pd_org_info\"<\/a><\/td>\n<\/tr>\n
Click Start Position Request <\/strong>(at the top of the page).<\/td>\n\u00a0\"hm_pd_start_position_request\"<\/a><\/td>\n<\/tr>\n
Enter the Position Justification<\/strong>.<\/td>\n\u00a0\"staff-ap-pd<\/a><\/td>\n<\/tr>\n
Click Next<\/strong>.<\/td>\n\u00a0\"next\"<\/td>\n<\/tr>\n
Choose the Classification<\/strong> that best fits the position that you are creating.This is optional.\u00a0 HR will review and confirm the appropriate selection.<\/td>\n\u00a0\"hm_pd_position_classification\"<\/td>\n<\/tr>\n
You must choose the radio button next to the classification that you want to use.Clicking on the name of the position will open the Position Description.<\/td>\n<\/tr>\n
If the list of Classifications is too long to be practical, narrow the choices down by Filter the data. Click on Filter these results<\/strong>. Enter the appropriate criteria<\/strong>. \u00a0 Click Search<\/strong>.<\/td>\n\u00a0\"hm_pd_filter_classifications\"<\/a><\/td>\n<\/tr>\n
Continue to complete the forms with the appropriate information.<\/td>\n<\/tr>\n
Click Next<\/strong> when each form is complete. You may also navigate by using the menu on the left; if you use the menu on the left, make sure that you save each form before moving off of it.<\/p>\n
    \n
  • Position Justification<\/li>\n
  • Classification Selection<\/li>\n
  • Position Details<\/li>\n
  • Core Responsibilities<\/li>\n
  • Position Budget Information<\/li>\n
  • Supervisory Position<\/li>\n
  • Employee<\/li>\n
  • Position Documents<\/li>\n
  • Position Request Summary<\/li>\n<\/ul>\n<\/td>\n
\u00a0\"save_next_button\"<\/a>\"edit_pd_summary\"<\/a><\/td>\n<\/tr>\n
Position Justification<\/strong><\/strong><\/td>\n\"staff-ap-pd<\/td>\n<\/tr>\n
Classification Selection<\/strong><\/td>\n\"hm_pd_classification_radio_button\"<\/td>\n<\/tr>\n
Position Details<\/strong><\/td>\n\u00a0\"hm_pd_position_details\"<\/a><\/td>\n<\/tr>\n
This form has several sections that contain required information.<\/td>\n<\/tr>\n
The State and Local Government Conflict of Interests Act requires that identified Virginia governmental officers and employees disclose their financial interests. If Yes is selected on this form, employees will be added to a list of Conflict of Interest filers. These individuals must complete an annual Statement of Economic Interests, and participate in required training.<\/td>\n\u00a0\"sei\"<\/td>\n<\/tr>\n
Core Responsibility<\/strong><\/strong><\/td>\n\u00a0\"hm_pd_core_resp2\"<\/a><\/td>\n<\/tr>\n
\n

Two Core Responsibilities are required as you are creating or modifying a Position Description.<\/p>\n

Because of the type of field that this is, you see that there is Helper Language reminding you that two Core Responsibilities are required – but there is not red text alerting you to this.<\/td>\n<\/tr>\n

\n

Once you add the first Core Responsibility, click the Add Core Responsibility Entry button.<\/p>\n

Fill in the requested information.<\/p>\n

When you have added all of the Core Responsibilities, go to the next form.<\/td>\n

\u00a0\"hm_pd_core_resp3\"<\/td>\n<\/tr>\n
\n

Position Budget Information<\/strong><\/p>\n

Enter the position FOAP information if you know it.\u00a0 If you do, the information can be filled in by Budget.<\/td>\n

\u00a0\"hm_pd_position_budget_info\"<\/a><\/td>\n<\/tr>\n
\n

Supervisory Position<\/strong><\/p>\n

Select the individual who is the Supervisor of the position.<\/p>\n

Note: This is optional.<\/td>\n

\"hm_pd_supervisor\"<\/td>\n<\/tr>\n
\n

Employee<\/strong><\/p>\n

The Hiring Manager should not seat an employee.<\/td>\n

\u00a0\"hm_pm_seat_employee\"<\/a><\/td>\n<\/tr>\n
Position Documents<\/strong><\/td>\n\u00a0\"hm_pd_position_documents2\"<\/a><\/td>\n<\/tr>\n
Position Request Summary<\/strong><\/td>\n\u00a0\"hm_pd_position_summary\"<\/a><\/td>\n<\/tr>\n
When you get to the Position Request Summary<\/strong>, verify that all items have a \"check\"<\/a>next to the status. Once all items have a \"check\"<\/a>, you\u2019re ready to transfer the request to the next workflow state.<\/td>\n\u00a0\"Position<\/a><\/td>\n<\/tr>\n
Once you go to a section, items that have an orange \"red_exclamation\"<\/a>next to them let you know that there are required fields that have not been completed. Click Edit<\/strong> located next to the name of the page to complete missing information.<\/td>\n\"hm_pd_position_summary2\"<\/a><\/td>\n<\/tr>\n
\n

Once all items are complete, on the Position Summary page, hover your mouse over Take Action On Position Request<\/strong>.<\/p>\n

Select Position Created\/Modified (Move to CCA Initial Review).<\/strong><\/td>\n

\u00a0\"take_action_menu\"<\/a><\/td>\n<\/tr>\n
\n

Add appropriate comments. Click Submit<\/strong>.<\/p>\n

Each time that you see the Comment box after an Action, you will have the opportunity to Add the position to your Watch List. To do so, put a check in the box next to Add this position request to your watch list.<\/strong><\/td>\n

\u00a0\"president_comments\"<\/a><\/td>\n<\/tr>\n
Note:A message will appear at the top of the screen:<\/p>\n
    \n
  • Position request was successfully transitioned, or<\/li>\n
  • One or more form errors will be displayed. You must correct the issues before you may move forward.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Once a position has been created, it will be transferred to the Classification and Compensation Analyst (CCA). The position may be passed to the Reviewer, Budget, and \/ or the appropriate Cabinet member after the CCA review.
\nNote: Ultimately, after all approvals have been given, the CCA will move the position to Position Approved.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

            Log in to Careers Directions Log in page Module: Position Management Role: Hiring Manager Tab: Position Descriptions Position Type: Staff or A\/P Faculty   Select Position Management (See the right side of top bar.). \u00a0 Hover your mouse over Position Descriptions. \u00a0 Select Staff and A\/P Faculty Professional. \u00a0 […]<\/p>\n","protected":false},"author":61,"featured_media":0,"parent":114621,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[261],"content_audit":[],"class_list":["post-104401","page","type-page","status-publish","hentry","category-careers-manual","entry","has-post-thumbnail"],"yoast_head":"\nCreating a Staff or A\/P Position - Human Resources<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Creating a Staff or A\/P Position\" \/>\n<meta property=\"og:description\" content=\"            Log in to Careers Directions Log in page Module: Position Management Role: Hiring Manager Tab: Position Descriptions Position Type: Staff or A\/P Faculty   Select Position Management (See the right side of top bar.). \u00a0 Hover your mouse over Position Descriptions. \u00a0 Select Staff and A\/P Faculty Professional. \u00a0 […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401\" \/>\n<meta property=\"og:site_name\" content=\"Human Resources\" \/>\n<meta property=\"article:modified_time\" content=\"2016-12-09T20:10:16+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/adminfinance.umw.edu\/hr\/files\/2014\/07\/workflow_staff_create_modify-2015-09-18.png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"10 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401\",\"url\":\"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401\",\"name\":\"Creating a Staff or A\/P Position - Human Resources\",\"isPartOf\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/hr\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401#primaryimage\"},\"image\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401#primaryimage\"},\"thumbnailUrl\":\"https:\/\/adminfinance.umw.edu\/hr\/files\/2014\/07\/workflow_staff_create_modify-2015-09-18.png\",\"datePublished\":\"2014-07-26T21:09:51+00:00\",\"dateModified\":\"2016-12-09T20:10:16+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401#primaryimage\",\"url\":\"https:\/\/adminfinance.umw.edu\/hr\/files\/2014\/07\/workflow_staff_create_modify-2015-09-18.png\",\"contentUrl\":\"https:\/\/adminfinance.umw.edu\/hr\/files\/2014\/07\/workflow_staff_create_modify-2015-09-18.png\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/adminfinance.umw.edu\/hr\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Creating a Staff or A\/P Position\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/adminfinance.umw.edu\/hr\/#website\",\"url\":\"https:\/\/adminfinance.umw.edu\/hr\/\",\"name\":\"Human Resources\",\"description\":\"University of Mary Washington\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/adminfinance.umw.edu\/hr\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Creating a Staff or A\/P Position - Human Resources","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401","og_locale":"en_US","og_type":"article","og_title":"Creating a Staff or A\/P Position","og_description":"            Log in to Careers Directions Log in page Module: Position Management Role: Hiring Manager Tab: Position Descriptions Position Type: Staff or A\/P Faculty   Select Position Management (See the right side of top bar.). \u00a0 Hover your mouse over Position Descriptions. \u00a0 Select Staff and A\/P Faculty Professional. \u00a0 […]","og_url":"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401","og_site_name":"Human Resources","article_modified_time":"2016-12-09T20:10:16+00:00","og_image":[{"url":"https:\/\/adminfinance.umw.edu\/hr\/files\/2014\/07\/workflow_staff_create_modify-2015-09-18.png","type":"","width":"","height":""}],"twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"10 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401","url":"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401","name":"Creating a Staff or A\/P Position - Human Resources","isPartOf":{"@id":"https:\/\/adminfinance.umw.edu\/hr\/#website"},"primaryImageOfPage":{"@id":"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401#primaryimage"},"image":{"@id":"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401#primaryimage"},"thumbnailUrl":"https:\/\/adminfinance.umw.edu\/hr\/files\/2014\/07\/workflow_staff_create_modify-2015-09-18.png","datePublished":"2014-07-26T21:09:51+00:00","dateModified":"2016-12-09T20:10:16+00:00","breadcrumb":{"@id":"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401#primaryimage","url":"https:\/\/adminfinance.umw.edu\/hr\/files\/2014\/07\/workflow_staff_create_modify-2015-09-18.png","contentUrl":"https:\/\/adminfinance.umw.edu\/hr\/files\/2014\/07\/workflow_staff_create_modify-2015-09-18.png"},{"@type":"BreadcrumbList","@id":"https:\/\/adminfinance.umw.edu\/hr\/?page_id=104401#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/adminfinance.umw.edu\/hr\/"},{"@type":"ListItem","position":2,"name":"Creating a Staff or A\/P Position"}]},{"@type":"WebSite","@id":"https:\/\/adminfinance.umw.edu\/hr\/#website","url":"https:\/\/adminfinance.umw.edu\/hr\/","name":"Human Resources","description":"University of Mary Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/hr\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/hr\/wp-json\/wp\/v2\/pages\/104401","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/hr\/wp-json\/wp\/v2\/users\/61"}],"replies":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/hr\/wp-json\/wp\/v2\/comments?post=104401"}],"version-history":[{"count":0,"href":"https:\/\/adminfinance.umw.edu\/hr\/wp-json\/wp\/v2\/pages\/104401\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/hr\/wp-json\/wp\/v2\/pages\/114621"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/hr\/wp-json\/wp\/v2\/media?parent=104401"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/hr\/wp-json\/wp\/v2\/categories?post=104401"},{"taxonomy":"content_audit","embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/hr\/wp-json\/wp\/v2\/content_audit?post=104401"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}