{"id":80791,"date":"2013-05-27T00:42:14","date_gmt":"2013-05-27T00:42:14","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/hr\/?page_id=80791"},"modified":"2017-05-17T09:54:56","modified_gmt":"2017-05-17T13:54:56","slug":"personnel-records","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/hr\/handbooks-forms-policies\/handbooks\/umw-employee-handbook-for-ap-faculty-classified-and-wage-employees-2\/general-employment-information\/personnel-records\/","title":{"rendered":"Personnel Records"},"content":{"rendered":"<h3>Personal Information<\/h3>\n<p>Employees are required to report immediately to the Office of Human Resources the following changes affecting their records:<\/p>\n<ul>\n<li>Change of address (must be in writing and include effective date);<\/li>\n<li>Name change (must provide copy of new Social Security Card);<\/li>\n<li>Change in family status for benefits purposes;<\/li>\n<li>Change in beneficiary for retirement and\/or insurance programs;<\/li>\n<li>Change in insurance coverage or eligibility of dependents;\u00a0 and \/ or<\/li>\n<li>Other pertinent information for personnel records.<\/li>\n<\/ul>\n<h3>Privacy of Personnel Records<\/h3>\n<table border=\"0\" cellspacing=\"0\" cellpadding=\"0\">\n<tbody>\n<tr>\n<td valign=\"top\" width=\"238\">DHRM Policy 6.05 \u2013 Personnel Records Disclosure<\/td>\n<td valign=\"top\" width=\"363\"><a href=\"http:\/\/web1.dhrm.virginia.gov\/itech\/hrpolicy\/pol6_05.html\">http:\/\/www.dhrm.virginia.gov\/hrpolicy\/web\/pol6_05.html<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>An employee&#8217;s personnel record, maintained by the University of Mary Washington, is the property of the Commonwealth.<\/p>\n<p>The Privacy Protection Act provides that an employee may have access to information contained in his or her personnel records with the exception of reference letters and mental and medical records when the treating physician has indicated that a review of such records might be injurious to the employee&#8217;s health.\u00a0 The contents of an employee&#8217;s personnel file may be disclosed to third parties as provided in the Virginia Freedom of Information act, the Privacy Protection Act, and Policy 6.05, Personnel Records Disclosure.<\/p>\n<h3>Management of Personnel Records<\/h3>\n<table style=\"width: 594px\" border=\"0\" cellspacing=\"0\" cellpadding=\"0\">\n<tbody>\n<tr>\n<td valign=\"top\" width=\"234\">DHRM Policy 6.10 \u2013 Personnel Records Management<\/td>\n<td valign=\"top\" width=\"360\"><a href=\"http:\/\/www.dhrm.virginia.gov\/docs\/default-source\/hrpolicy\/pol6_10personnelrecordsmanagement.pdf?sfvrsn=2\">http:\/\/www.dhrm.virginia.gov\/hrpolicy\/policy\/pol6_10PersonnelRecordsManagement.pdf<\/a> 1<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>UMW&#8217;s objective is to maintain complete and accurate records regarding each employee and position, to comply with legal requirements regarding retention and release of personnel records, and to preserve the confidentiality of personnel records.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Personal Information Employees are required to report immediately to the Office of Human Resources the following changes affecting their records: Change of address (must be in writing and include effective date); Name change (must provide copy of new Social Security Card); Change in family status for benefits purposes; Change in beneficiary for retirement and\/or insurance [&hellip;]<\/p>\n","protected":false},"author":61,"featured_media":0,"parent":80241,"menu_order":156,"comment_status":"open","ping_status":"open","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[275,280,274],"content_audit":[],"class_list":["post-80791","page","type-page","status-publish","hentry","category-employee-handbook","category-general-employment-info","category-handbook","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Personnel Records - Human Resources<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/hr\/handbooks-forms-policies\/handbooks\/umw-employee-handbook-for-ap-faculty-classified-and-wage-employees-2\/general-employment-information\/personnel-records\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Personnel Records\" \/>\n<meta property=\"og:description\" content=\"Personal Information Employees are required to report immediately to the Office of Human Resources the following changes affecting their records: Change of address (must be in writing and include effective date); 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