The Procurement Services Department’s goal is to assist the UMW community in the purchasing of goods and services necessary to support the mission of the University. This includes providing resources, such as the below, to our users to help with questions related to Procurement.
Procurement Services FAQ
This page has answers to many situations faced by our buyers on campus.
Purchase/Payment Approval Process FAQ
As of March 23rd, all purchases and/or payments, regardless of fund source (state, local, foundation, agency 8xxx), require Cabinet level approval prior to completion. This FAQ provides the most up-to-date information on this process.
Executive Order 35
Executive Order 35, signed into effect in July 2019, gives preference to certain DSBSD-certified businesses for purchases $100,000 and below. The impact on most campus buyers will be for purchases made up to $10,000.
- EO35 Changes to SWaM Quote Purchasing Requirements – this page provides information regarding changes to the SWaM quote purchasing requirements due to EO35.
- Certified Business Quote Requirements – this page provides information on the EO35 micro business quote requirement for purchases up to $10,000, and provides helpful guides on how to locate Micro Businesses and documenting your findings.
SWaM Vendor Locator
- Transparency Report – Utilize this report to locate eVA Registered SWaM vendors.
- DSBSD – Access this site to locate certified micro and small vendors. Note that vendors on this site are not neccessarily eVA registered, as that registration is a separate process.
The VASCUPP website and contract database can be used to locate existing cooperative contracts available for use by the University. These contracts are issued by other higher education institutions around the state. Contact Procurement with any questions or if you want more information.
Other cooperative contracts may exist outside of VASCUPP for your needs. Contact Procurement Services to assist in finding an existing contract for your department’s purchases.
Procurement Forms – Locate contracting, SPCC, Performer’s Contract, and other Procurement Forms here!
UMW Procurement’s electronic newsletter, The Daily Purchaser, provides news, updates, and more information from the Procurement Services Office. Never miss an issue with this newsletter archive!