BUG Meeting!
March 17th, 2021
Time 1:00 pm
Meeting link: https://umw-sso.zoom.us
Agenda
Welcome New Buyers – Michelle Pickman
Dee Chasten, Office Manager in Simpson Library
Rick Ware, Student Loan Coordinator in Financial Aid
Accounts Payable – Leigh Penn, Debra Cash, Laura Temple
Check runs (M, T and Th) – what this means for buyers
Prompt Pay schedules on website and when invoices need to be to AP Prompt Pay Due Dates
Sodexo invoices net 16 days Food and Catering Business Meals and Sodexo
invoices@mail.umw.edu
Pre Pays https://adminfinance.umw.edu/ap/pre-payments/
New Gift log Form (second page) what’s new! https://adminfinance.umw.edu/ap/forms/#giftlogform
Vendor registration form
Procurement – Michelle Pickham
Reminder: Performer Contract – Contracts need to be signed by both parties before the performance takes place
Reminder: complete SPCC training – May 1st
Monthly newsletters on hold. Updates and new information coming directly from Michelle Pickham
FY21Year-End Calendar overview – Vanessa Shurina
Subscribe to the calendar!
What does “safe” day mean?
FY22 available in eVA
ETF purchases – Arin Doerfler
- 3/31/21 – ETF deadline for purchase orders to be completed
- 4/30/21 – ETF All equipment and Invoices must be received
IF there is an issue, and you know that for whatever reason receiving is not going to be completed by the 4/30 deadline, please reach out ASAP. ETF carryovers are complicated and have to be approved by SCHEV.
- Shout out to those eVA users that give additional quick information in the comment section of WORKS with the Purchase order info and a brief description of what is being purchased! It has been so helpful to me when I am combing through thousands of transactions!! THANK YOU!
- Fixed Asset Inventory Audits were completed in March. BIG Thank you to all who made themselves available for help!!
eVA Purchase Orders and Banner Encumbrances – Vickie Chapman
View budget
Evaluate orders
When and how to close orders
Overview – eVA orders, Budget, and Open Encumbrances
Reach out to TESS tess@umw.edu for assistance or questions regarding budget and open orders.
For contract questions please reach out to Procurement Services procure@umw.edu
eVA Update! – Vickie Chapman
Subscribe to our eVA Updates Blog for the most up-to-date information
$25.00 EagleOne Winner– Dee Chasten- Congrats Dee!!
Check out our Bug Bites series for more helpful information on these topics!
Next BUG meeting: May 12th, 1:00pm