Guess the Go-Live Winner is…

Debbie Dunivan, Office Manager for the Talley Center. Congratulations to Debbie who guessed August 31, 2022. The next proposed go-live date for NextGen is November 1, 2022.  Below is the message from DGS Director Joe Damico: Good morning, A little over a month ago, I reached out to let you know DGS was delaying the go-live date for our modernized eVA platform. Since then, our team has worked with our contractor, CGI, to determine the appropriate time needed to ensure delivery of a system that meets your needs and continues Virginia’s tradition of excellence in procurement. I’m pleased to announce the new eVA tool and platform will go live on November 1, 2022. Due to the timing, we have made the difficult decision to cancel our annual Public Procurement Forum in November to ensure our team is available to support you throughout the transition. Our team will reach out to those of you who are registered in the coming weeks with detailed information regarding opportunities for … [Read more...]

Guess the Go Live!

The proposed BUG meeting for May 5th is cancelled, we do not yet have a new implementation date for NextGen.   Check out the BUG page to submit you best guess on the expected Go Live date.  One winner will receive $25.00 on their EagleOne card! … [Read more...]

NextGen Go-Live Date Extended – TBD

Our team has been working diligently to launch the new eVA software platform. We know that you, too, have been working hard to prepare for the transition. This is a huge undertaking, and our goal from the beginning was to deliver a modernized, more user-friendly tool with little to no disruption and without losing any of the current functionality our users have come to depend upon over the years. After hearing input from some of our partners about the upcoming May 2 transition, we have decided to push back the go-live date. This will allow extra time to ensure this new platform will meet our expectations and yours. We are working on a new timeline and will communicate that to you soon, but rest assured we will provide at least 30 days’ notice before the go-live date.  All current eVA functionality will continue as normal at this time. Training on the new system will continue, and it is critical your teams participate in the training to help ensure a smooth transition. Thank … [Read more...]

NextGen Readiness for the month of April

NextGen Readiness for the month of April Last check run for EP Orders is Thursday, April 28th with check dates for May 28th- June 1st. Prepare your departments in advance for eVA downtime from April 28th to May 10th. Continue vendor outreach for unregistered suppliers. A Supplier Greeting message is on the procurement website hosting links to assist with the eVA registration process.   https://adminfinance.umw.edu/procurement/vendors/ Review Banner FGIBDST and ensure all open orders are received upon, if necessary, and all invoices are in the hands of Accounts Payable at least 5 days prior to check run. Need help identifying orders?  Contact tess@umw.edu for budget reporting or mkishpau@umw.edu regarding contracts and proper closure. Review Works and your pending card payment file.  Contact your PCO vendors for missing invoices or payments that have not yet posted for received goods and services.  Ensure all PCO orders, including confirming, are entered and/or adjusted … [Read more...]

DGS Announces New Go-live Date for eVA Platform

BUGS, stay tuned for addtional information concerning the extension of the NextGen rollout- See below: Launching a new platform for a statewide e-procurement solution that handles over $7.5 billion in spend annually is a huge undertaking and one that cannot be accomplished without close collaboration with many partners. With that in mind, we have decided to set a new go-live date for the modernized eVA platform to May 2, 2022. After listening to feedback from our users and evaluating where we are in the process, we determined that extra time for training and testing would help ensure a smooth transition. While we are extremely excited to launch the updated eVA software platform, we want to make sure our users feel comfortable with the transition. eVA as you know it will continue as normal until the transition in May. Thank you for continuing to be great partners as we keep Virginia in the forefront of e-procurement innovation. Sincerely, Joseph F. Damico, … [Read more...]

7 Tasks for the 7 last days of eVA

7 tasks for the last 7 working days of  eVA, due before leaving for Winter break (December 20, 2021-January 2, 2022) Continue vendor outreach. Review Banner FGIBDST and ensure all open orders are received upon, if necessary, and all invoices are in the hands of Accounts Payable- Last check run is December 16th Review Works, contact your PCO vendors for missing invoices.  Billing Cycle ends for SPCC on December 15th, Billing Cycle ends for UMW Finance Card on December 25th. Ensure eVA orders are completed and PO and PCO amounts are correct. Issue Change Orders as necessary. Remove unnecessary eVA orders in Composing status. Ensure all orders are fully Approved. Orders not fully approved during the conversion will roll back to Composing. Run the eVA 200 report and save for comparison in NextGen. “Active” orders are migrated, all others are available for reporting. Contact tess@umw.edu if you have questions on orders you have in Active status  (not fully paid and … [Read more...]

VIP Learning Management System Optional Training

Within the next few days, you may receive an email from the Department of General Services  inviting you to participate in the Virginia Institute of Procurement’s Learning Management System (LMS). The LMS is an overview of the new eVA environment. The automated learning system guides you through interactive videos, Q&A’s and pdfs to explain generic eVA functionalities. This is not required training, it is an optional learning tool. Feel free to take advantage of some or all of the online interactive video and pdf information guides.  You may find it helpful for this early glance at the new eVA - be advised that UMW procurement and field requirements are not included in the online information. We will offer inhouse hands on and ZOOM training beginning in January. If you are interested and do not receive the emailed instructions in the next few days, the link to register for LMS is here: https://vip.myabsorb.com/#/public-dashboard.  Select Login and then Sign Up to … [Read more...]

Holiday and Implementation Planning

Buyers, its not too early to consider the purchasing requirements for your department(s) for the remainder of the calendar year and into 2022.  Consider the UMW Holiday Calendar, NextGen training that is expected to occur in November, and the very short month we have in December for deliveries and payment.  Perhaps you can order some supplies early to allow your focus on training and less stress for you in early January when mastering the new system.   … [Read more...]

Open Letter to UMW’s Valued Supplier Community

Procurement Services has posted an Open Letter to UMW's Valued Supplier Community on their website.  Suppliers may be directed to the site or you may choose to download the letter and send it directly to the Ad Hoc supplier you are guiding toward eVA registration. Here is a snip of the Procurement site showing the UMW Suppliers heading.  UMW Suppliers lists a wealth of supplier resources, to include the eVA Registration letter. … [Read more...]

eVA Message Envelope

In the next day or two, we are expecting a new message in the eVA Message Envelope.  If you would like to participate in the NextGen system testing, please respond to blog and a member of the UMW Implementation Team will contact you directly. … [Read more...]