July 17th  2:00pm
Eagle Village Suite 480

Welcome New Members:

Kenneth Manahan, Contract Officer, Procurement Services
Jenny Pinkerton-Office and Membership Manager, Gari Melchers Home and Studio
Audra Bielke- Philharmonic Operations Manager
Kristen Baroody- Alumni Assistant, Alumni Relations
Jessica Batten- Office Manager for History and American Studies and Political Science
Bethel Mahoney- Office and Store Manager for the James Monroe Museum
Susan Beaver, Fixed Asset Coordinator, Finance

Richard Blair, Dir of Landscape and Grounds, and Lis Heras, UMW Sustainability Coordinator
Biology Major//Environmental Sustainability Minor
Shred Event July 25th. Details:  https://docs.google.com/document/d/1L-2pYYZ1QwHMQCFewXBUAKYbSTIEioybMNyGVBRSUas/edit?usp=sharing

Carolyn Parsons, Head of Special Collections and University Archives and Sarah Appleby, Records Coordinator

Records Management

Cameisha Chin, BNC/UMW Bookstore Manager– Bookstore update

Leslie Petrey, Associate Payroll Manager
Accruals
Supervisor Reporting
MyTime Minute: Link to previous posts
Register for the MyTime Minute auto updates
HR Handbook for Staff and AP Faculty

Leigh Penn, Accounts Payable Manager
Chrome River Demonstration: Receipts and Lodging
Day Only Travel
Prior Coding
Pre approval needed for SPCC  – Airfare and Conference Registration

Arin Doerfler, Sr. Accountant and Susan Beaver Fixed Asset Coordinator
Fixed Assets Presentation

Life’s a beach…

Michelle Pickham, Contract Officer

ppt  topics:

SPCC Review Procedure – Effective with August Billing Cycle

Updated OTC definition:Cardholder enters a physical brick and mortar establishment, pays for the purchase at the counter with a University charge card.
Requries SWaM quote if purchase is not on contract or on the Exceptions list.
The Business Meal and Food form does not require a supporting SWaM quote
Small Purchase Procedures
Stay tuned for changes relative to small purchase thresholds, SWaM requirements based on new Governor’s Executive Order.

Credit Card and Works Reconciliation Checklist

UMW Local Card  Comments section should include Contract Number, eVA Order # or SPCC Exception #

TSRC Contract for office supplies

Happy New Year FY20.  Remember to change the FY on eVA orders and when running Budget Reports