Fiscal Year-End Calendar and Information

Fiscal Year ’24 ends June 30, 2024

FY 24 – Fiscal Year-End Supporting Documentation:

  • FY24 Year-End Memo
  • FY24 Cashiering & Final Deposit Schedule
  • PRIOR NEW 2024- Works coding requirement for June and July Charge Card Cycle Start date
Mar
29
Fri
Last day for purchase requests for IT equipment and software
Mar 29 all-day

Last day to submit Purchase Requests for standard and non-standard IT Equipment and Software.

Purchase requests for Standard and Non‐Standard IT equipment and software entered after this
date will have a drastically reduced chance of being completed prior to end of the fiscal year.
Ongoing supply chain challenges mean that there are no guarantees that any technology good or
other good, even if purchased prior to this date, will ship and invoice prior to fiscal year cut‐offs.

Apr
26
Fri
Last day to receive on purchases made with ETF funds
Apr 26 all-day

Today is the deadline for receiving on purchases made with ETF funds (With the exception of IT/AV installations).

May
8
Wed
Last “safe” day for Small Purchase Charge Card (SPCC) purchases
May 8 all-day

The last safe day to make SPCC purchases.

May
10
Fri
Last day to complete SPCC Cardholder and Supervisor Training
May 10 all-day
May
13
Mon
Last “safe” week to enter new eVA PO orders (05/13-5/17)
May 13 – May 17 all-day

This is the last “safe” week to enter new eVA PO orders which require processing and payment within the current fiscal year

May
15
Wed
FY24 SPCC Billing Cycle ends
May 15 all-day

Transactions posting on May 16 and later will hit FY25 budgets. No exceptions.

May
17
Fri
Last “safe” day to order using UMW Finance Local Card for FY24 processing
May 17 all-day
May
20
Mon
All non-credit card purchases received and invoices in the hands of Accounts Payable
May 20 all-day

1. General Purchasing Guidelines

For current year purchases that do not require a formal solicitation but require a check payment before June
25, please ensure the following are completed in full NO LATER THAN MAY 20, 2024:

  1.  All purchase orders have been received
  2. All invoices are in Accounts Payable
  • Purchases or payments not completed in this fiscal year will be charged to next year’s budget.
  • Unspent budget will not be allotted in the next year.
May
24
Fri
Special Pay Request forms must be submitted to specialpay@mail.umw.edu
May 24 all-day
May
25
Sat
UMW Finance Card billing cycle ends
May 25 all-day

Documentation due to Accounts Payable by June 2nd.

May
27
Mon
UMW Finance Card billing statement ready for download
May 27 all-day
May
29
Wed
Last Day to Redeem Green WOW Cards
May 29 all-day

Today is the last day to redeem Green WOW Cards.