Fiscal Year-End Calendar and Information

Fiscal Year ’24 ends June 30, 2024

FY 24 – Fiscal Year-End Supporting Documentation:

  • FY24 Year-End Memo
  • FY24 Cashiering & Final Deposit Schedule
  • PRIOR NEW 2024- Works coding requirement for June and July Charge Card Cycle Start date
Jun
17
Fri
Last day to submit budget adjustment requests to the Budget Office
Jun 17 all-day

The last day to submit budget adjustment requests to the Budget Office.  If you would like to submit a budget adjustment request, please email Pam Taggert (ptaggert@umw.edu) in the Budget and Financial Analysis Department

Jun
29
Wed
All Banner Sessions Posting Charges to Accounts Must be Closed and Info Sent to Accounting by 4pm
Jun 29 @ 4:00 pm

All Banner sessions posting charges to accounts must be closed and the information must be sent to Accounting by 4pm today.

Jun
30
Thu
3pm – Banner taken offline, restricted Users only
Jun 30 @ 3:00 pm
Mar
24
Fri
Last “safe” day to request standard and non-standard technology items
Mar 24 all-day

Last “safe” day to request standard and non-standard technology items for potential guarantee of charging in FY23.

***Technology goods are still, for the most part, experiencing shipping delays. Submitting a request by this date still does not guarantee that the item will ship and charge to user accounts in FY23.

May
5
Fri
Last Day for Design Service Orders (must follow SPCC/Local card processing deadline)
May 5 @ 6:40 pm – 7:40 pm
May
15
Mon
Last day to complete IT/AV install receiving
May 15 all-day
Jun
1
Thu
SPCC and use of Prior activity code
Jun 1 all-day

For the SPCC cycle start date beginning June 16th until the end of  the August cycle ending on August 15th:

Add  PRIOR to the GL Location code in Works if the goods were received or services were performed on or before June 30th.    Review the End of Year document located at the top of the EOY calendar.

 

UMW Finance Card and use of prior activity code
Jun 1 all-day

For the UMW  Finance Card cycle start date beginning June 26th until the end of August cycle date ending August 25th:

Add  PRIOR to the GL Location code in Works if the goods were received or services were performed on or before June 30th.    Review the End of Year document located at the top of the EOY calendar.

 

Jun
2
Fri
UMW Finance Card receipt packet due to Accounts Payable
Jun 2 all-day

UMW Finance Card receipt packets must be received in Accounts Payable by today.

Jun
15
Thu
Buyers may begin entering direct pays for FY24. Change transaction date to 7/01/23 and new FY24 payment date
Jun 15 all-day

Buyers may begin entering Direct Pays for FY24.  The “Transaction Date” in Banner must be changed to 7/01/23.

Please see EXAMPLE for further detail.

 

 

Jun
30
Fri
Banner down beginning at 3pm
Jun 30 @ 3:00 pm

Banner is taken down for year end processing. This includes SSB and Report Central.  Restricted Users are allowed access.  Banner is expected to be back on line on July 1st around noon.

Mar
29
Fri
Last day for purchase requests for IT equipment and software
Mar 29 all-day

Last day to submit Purchase Requests for standard and non-standard IT Equipment and Software.

Purchase requests for Standard and Non‐Standard IT equipment and software entered after this
date will have a drastically reduced chance of being completed prior to end of the fiscal year.
Ongoing supply chain challenges mean that there are no guarantees that any technology good or
other good, even if purchased prior to this date, will ship and invoice prior to fiscal year cut‐offs.