[{"id":63402,"date":"2026-08-10T08:31:39","date_gmt":"2026-08-10T12:31:39","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/tess\/?page_id=63402"},"modified":"2026-08-10T12:59:37","modified_gmt":"2026-08-10T16:59:37","slug":"2026-july-bug-meeting","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/tess\/2026-july-bug-meeting\/","title":{"rendered":"2026 July BUG Meeting"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><h1 class=\"entry-title\">July 2026 BUG Meeting<\/h1><div class=\"entry-content\">\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-63364 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/06\/206933907-hello-july-summer-theme-illustrations-for-greeting-card-or-banner-with-toucan-bird-and-different-300x163.jpg\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/06\/206933907-hello-july-summer-theme-illustrations-for-greeting-card-or-banner-with-toucan-bird-and-different-300x163.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/06\/206933907-hello-july-summer-theme-illustrations-for-greeting-card-or-banner-with-toucan-bird-and-different.jpg 450w\" alt=\"\" width=\"300\" height=\"163\"><\/p>\n<p><strong>July 28, 2026<br>\n<\/strong><strong>1:00 &ndash; 2:30 PM<br>\n<\/strong><\/p>\n<p><strong>Welcome new BUGs<br>\n<\/strong><\/p>\n<ul>\n<li><strong>Caitlin Rigonan<\/strong>&nbsp;&ndash; James Monroe Museum, Assistant Gift Shop Manager<\/li>\n<li><strong>Ebony James&nbsp;<\/strong>&ndash; Procurement, SPCC Program Administrator Procurement Analyst<\/li>\n<\/ul>\n<p><strong>Procurement &amp; SPCC &ndash; Melva Kishpaugh<\/strong>, Director of Procurement Services and&nbsp;<strong>Jennifer Buist<\/strong>, Contract Officer<\/p>\n<ul>\n<li>Taxes &ndash; Please remember to change the Tax Status for each transaction from &ldquo;Sales Tax Included&rdquo; to &ldquo;Non-taxable Purchase&rdquo; when allocating in Works if no tax was actually charged.&nbsp; Email&nbsp;<a href=\"mailto:SPCC@umw.edu\">SPCC@umw.edu<\/a>&nbsp;if you need assistance with this.<\/li>\n<li>External Fraud on SPCC &ndash; There have been a few external fraud situations over the past couple of months.&nbsp; Please check your transactions often and alert BOA (call the number on the back of your card) and the Program Administrators at&nbsp;<a href=\"mailto:SPCC@umw.edu\">SPCC@umw.edu<\/a>&nbsp;if you notice any fraudulent charges.<\/li>\n<li>eVA Orders &ndash; When entering contract numbers on your eVA orders, please remember to reference the Master Contract number.&nbsp; Majority of the time this can be found in&nbsp;<a href=\"https:\/\/umw.cobblestonesystems.com\/public\/\">Cobblestone<\/a>.\n<ul>\n<li>The Master Contract number for UMW issued contracts beginning with UCPUMW, UMW, or SPP are listed as the &ldquo;Contract Number (#):&rdquo; in Cobblestone.<\/li>\n<li>The Master Contract number for cooperative contracts is listed as the &ldquo;UMW Reference or Other Agency COOP:&rdquo; number.<\/li>\n<\/ul>\n<\/li>\n<li>\n<\/ul>\n<p><strong>Training Compliance and System Support &ndash; Stacy&nbsp;Roe<\/strong>,&nbsp;Assistant Director of TCSS<\/p>\n<ul>\n<li><strong><a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/revised-instructional-materials-page\/\">Fiscal Year End &ndash; Open Encumbrances<\/a>&nbsp;<\/strong>updates<\/li>\n<li><strong>Change Orders-&nbsp;<\/strong>Use the comment section to detail the change. When entering the details, think about how you would explain the change to someone that doesn&rsquo;t know about the purchase. This will ensure the changes are made to your specification. The reason for the change should also be listed.<\/li>\n<li>Example of details for common change orders.\n<ul>\n<li>Changed amount: Increased line item 1 to $150.00. Change is due to increased invoice.<\/li>\n<li>Added line item: Added line item 5 for $200.00. Additional work needed to complete project.<\/li>\n<li>Delete line item: Deleted line item 3.&nbsp; The product is no longer available.<\/li>\n<\/ul>\n<\/li>\n<li>Fund code 3511 is no longer valid. Please use fund code 3111 on all new orders. The rest of the FOAP will be the same, unless Budget has told you otherwise. If you have specific questions about your budget, you can reach out to your Budget Analyst. If you have an order that has not been paid yet, please complete a Change Order to update the Fund code.<\/li>\n<li>Change Orders from PCard to Check payment. Verify if the vendor charges credit card service fees prior to entering the Purchase Order. We are seeing an increase in vendors charging these fees.<\/li>\n<li>Purchases orders show in Banner the next business day after they are approved in eVA. For Change Orders, TCSS receives notification the next morning. Several Change Orders require manual input. We strive to have all Change Orders completed by 10am.<\/li>\n<\/ul>\n<p><strong>Accounts Payable &ndash; Lauren Bass,&nbsp;<\/strong>Accounts Payable Manager<\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Date stamp&nbsp;<\/span><\/b><b><i><span data-contrast=\"none\">ALL<\/span><\/i><\/b><b><span data-contrast=\"none\">&nbsp;invoices<\/span><\/b><span data-contrast=\"none\">&nbsp;(including Sodexo invoices). All invoices&nbsp;<\/span><b><span data-contrast=\"none\">MUST<\/span><\/b><span data-contrast=\"none\">&nbsp;have the date they were received by UMW stamped on them (or have the email in which they were received attached), otherwise Accounts Payable will have to return them to you.<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Prompt Pay Due Dates:<\/span><\/b><span data-contrast=\"none\">&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/prompt-pay-due-dates\/\"><span data-contrast=\"none\">30-Day Prompt Pay Due Dates &ndash; Accounts Payable<\/span><\/a><span data-contrast=\"none\">&nbsp; If you are&nbsp;submitting&nbsp;an invoice for&nbsp;late payment, regardless of the type of invoice, include the reason for the&nbsp;late payment&nbsp;with the paperwork.<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Receiving in Banner &ndash; Reference Chart:&nbsp;<\/span><\/b><a class=\"docaccess-activated docaccess-status-enabled\" href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/Banner-Receiving-Dates-Chart-10-20-21.pdf\"><span data-contrast=\"none\">Banner Receiving &ndash; Quick Reference Chart&nbsp;<\/span><\/a><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Faculty\/Staff should be going through department cardholders to&nbsp;purchase&nbsp;goods and services.&nbsp;<\/span><\/b><span data-contrast=\"none\">The procurement process needs to be followed, even when seeking reimbursement through&nbsp;Emburse&nbsp;Enterprise. Purchasing goods and then&nbsp;seeking reimbursement through&nbsp;Emburse&nbsp;Enterprise causes more&nbsp;people&nbsp;time.&nbsp;The department credit card(s) is there for the purpose of&nbsp;purchasing&nbsp;goods and services for the department.<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Gold Card Payments:&nbsp;<\/span><\/b><span data-contrast=\"none\">When requesting the SPCC Gold Card be used to pay a&nbsp;credit card&nbsp;invoice over $10,000. (If purchase is over your STL of $5,000, but less than $10,000, you should request a temporary STL increase:&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/spcc-profile-change-request\/\"><span data-contrast=\"none\">SPCC &amp; Gold Card Profile Change Request &ndash; Procurement Services)<\/span><\/a><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><span data-contrast=\"none\">Make sure you select, &ldquo;Lauren Bass&rdquo; as an Ad Hoc approver in the eVA requisition<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><span data-contrast=\"none\">Select, &ldquo;Payment by SPCC&rdquo; in Header 1 field<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><span data-contrast=\"none\">Leave the &ldquo;Pcard&rdquo; field blank, Lauren will complete that when the requisition comes to her<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><span data-contrast=\"none\">Be sure ALL required paperwork for an SPCC payment is attached &ndash; invoice\/quote, cabinet-level approval, IT approval<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><span data-contrast=\"none\">Be sure to find out of the vendor charges credit card fees and let Lauren know when the req is submitted<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><span data-contrast=\"none\">Provide payment information (link, email,&nbsp;etc) to Lauren upon receipt of the invoice<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><span data-contrast=\"none\">Know your FOAP and any limits for the FOAP<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><a href=\"https:\/\/secure-web.cisco.com\/16-GjrE3vHQENGxJjqaZhmcfpvrBbHys2PhSbyJ_ShQQ4Ah6rm3mwtTzTDtJVCNFJymJkE8ZMN-hhlxRLbqif7pVKknTlmvQ1YwGW577s2FPtmn1ZpF5RGNcPkysDS0MQWlnk5FZl9uNxvB6Q5-14ezKNJGNL0ML0PnkbHRHhfGjuO3fWv4S7SRdO-j5oHQIIFWAuHArU8fL80NybjNwbIOYrpAwtQRcQvmGH9d3oP9PZ9uYUgUVdBtQj4PfgxDq9yIqGXp4vxm42DU9kVAJam6RWHGji59qR8qDoljTzNQdSNTuLqGiOHuvhnsVrjPsA\/https%3A%2F%2Fdocuments.umw.edu%2Fdocuments%2F2026%2F08%2Faccounts-payable-notes-for-july-2026-bug-meeting.pptx%2F\">PowerPoint Presentation<\/a><\/li>\n<\/ul>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>July 2026 BUG Meeting July 28, 2026 1:00 &ndash; 2:30 PM Welcome new BUGs Caitlin Rigonan&nbsp;&ndash; James Monroe Museum, Assistant Gift Shop Manager Ebony James&nbsp;&ndash; Procurement, SPCC Program Administrator Procurement Analyst Procurement &amp; SPCC &ndash; Melva Kishpaugh, Director of Procurement Services and&nbsp;Jennifer Buist, Contract Officer Taxes &ndash; Please remember to change the Tax Status for [&hellip;]<\/p>\n","protected":false},"author":29975,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63402","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.0 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>2026 July BUG Meeting - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/2026-july-bug-meeting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"2026 July 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April BUG Meeting"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/03\/depositphotos_556695776-stock-illustration-hello-april-flowers-butterflies-leaves-1.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63307 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/03\/depositphotos_556695776-stock-illustration-hello-april-flowers-butterflies-leaves-1-300x113.jpg\" alt=\"\" width=\"369\" height=\"139\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/03\/depositphotos_556695776-stock-illustration-hello-april-flowers-butterflies-leaves-1-300x113.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/03\/depositphotos_556695776-stock-illustration-hello-april-flowers-butterflies-leaves-1-1024x384.jpg 1024w, https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/03\/depositphotos_556695776-stock-illustration-hello-april-flowers-butterflies-leaves-1-768x288.jpg 768w, https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/03\/depositphotos_556695776-stock-illustration-hello-april-flowers-butterflies-leaves-1-1536x576.jpg 1536w, https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/03\/depositphotos_556695776-stock-illustration-hello-april-flowers-butterflies-leaves-1-690x259.jpg 690w, https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/03\/depositphotos_556695776-stock-illustration-hello-april-flowers-butterflies-leaves-1-465x174.jpg 465w, https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/03\/depositphotos_556695776-stock-illustration-hello-april-flowers-butterflies-leaves-1.jpg 1600w\" sizes=\"auto, (max-width: 369px) 100vw, 369px\"><\/a><\/p><h1 style=\"text-align: center;\"><strong><span style=\"color: #993366;\">&nbsp;<\/span><\/strong><strong><span style=\"color: #008080;\">2026 April BUG Meeting<br>\n<\/span><\/strong><\/h1><h3 style=\"text-align: center;\">April 21, 2026<br>\nTime: 1:00 &ndash; 2:30 PM<br>\nSeacobeck Room 145<\/h3><p><span style=\"color: #000000;\"><strong>AGENDA<\/strong><\/span><\/p><hr><p><strong><span style=\"color: #008080;\">Welcome New Bugs!<br>\n<\/span><\/strong><span style=\"color: #008080;\"><span style=\"color: #000000;\">Noreen Bednar, SPCC Program Administrator &amp; Procurement Analyst &ndash; Procurement Services<\/span><\/span><strong><span style=\"color: #008080;\"><br>\n<\/span><\/strong><\/p><p><strong><span style=\"color: #008080;\">Budget &ndash; Kate Wheeler, <\/span><\/strong><span style=\"color: #008080;\">Senior Budget Analyst\/Assistant Executive Director | Budget &amp; Financial Analysis<\/span><\/p><ul>\n<li>Revision to UMW Foundation funded employee compensation.<\/li>\n<\/ul><p><strong><span style=\"color: #008080;\">Procurement Services &ndash; Michelle Pickham, <\/span><\/strong><span style=\"color: #008080;\">SPCC Program Administrator &amp; Procurement Analyst<\/span><\/p><p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/04\/April-BUG-Meeting.pptx\">April BUG Meeting-Procurement<\/a><\/p><ul>\n<li>Welcome: New SPCC Program Administrator<\/li>\n<li>Taxes&hellip;Taxes&hellip;Taxes!<\/li>\n<li>SPCC Cardholder and Approver Annual Training<\/li>\n<li>Refresher &ndash; KNOW Before You Go (Buy)<\/li>\n<li>Card Declines<\/li>\n<li>eVA Clean Up<\/li>\n<li>SPCC Fiscal Year End Deadline<\/li>\n<li>eVA Line Item Estimate Costs Section<\/li>\n<li>eVA Approval Workflow<\/li>\n<\/ul><p><strong><span style=\"color: #008080;\">Finance &ndash; Julie Smith, <\/span><\/strong><span style=\"color: #008080;\">Associate Vice President for Finance and Controller<\/span><\/p><ul>\n<li>Budget in 3511 moving to 3111 in fiscal year 2027 (July 1)<\/li>\n<li>Virginia Higher Education Financial and Administrative Operations Act (Restructuring Act)\n<ul>\n<li>Management standards<\/li>\n<li>Compliance requirements\n<ul>\n<li>Prompt Pay<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/04\/2026-04-BUG-Higher-Ed-Restructured-Act-of-2005.pdf\">2026 04 BUG &ndash; Higher Ed Restructured Act of 2005<\/a><\/li>\n<li><strong>Year-End Open Purchase Order Review<\/strong>\n<ul>\n<li>It&rsquo;s time to begin <strong>reviewing open purchase orders paid by check<\/strong>. This process does not apply to order paid by credit card.<\/li>\n<li>The goal is&nbsp;<strong>close as many open purchase orders as possible before June 30<\/strong>. Leaving orders open impacts financial reporting as well as available funds for your FY27 budget.<\/li>\n<li>Detailed instructions can be found on the TCSS website under <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/revised-instructional-materials-page\/\" target=\"_blank\" rel=\"noopener\">Instructional Materials<\/a> a the top of the page.<\/li>\n<li>If you have questions or need guidance, contact TCSS at <a href=\"mailto:tcss@umw.edu\">tcss@umw.edu<\/a><\/li>\n<li>Continue to review the<a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/calendar\/\" target=\"_blank\" rel=\"noopener\"> Admin &amp; Finance Calendar<\/a> for important deadlines related to year-end.&nbsp; <strong>&ldquo;<\/strong>Subscribe&rdquo; to the calendar using &ldquo;subscribe&rdquo; button located on the&nbsp;of the <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/calendar\/\" target=\"_blank\" rel=\"noopener\">calendar<\/a> page.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Start entering FY27 orders on May 11th<\/strong><\/li>\n<\/ul><p><strong><span style=\"color: #008080;\">Accounts Payable &ndash; Lauren Bass, <\/span><\/strong><span style=\"color: #008080;\">Accounts Payable Manager<\/span><\/p><ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props='{\"335551671\":0,\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"0\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Date&nbsp;stamp&nbsp;<\/span><\/b><b><i><span data-contrast=\"auto\">ALL<\/span><\/i><\/b><b><span data-contrast=\"auto\">&nbsp;invoices<\/span><\/b><span data-contrast=\"auto\">&nbsp;(including Sodexo invoices). All invoices&nbsp;<\/span><b><span data-contrast=\"auto\">MUST<\/span><\/b><span data-contrast=\"auto\">&nbsp;have the date they were received by UMW stamped on them (or have the email in which they were received attached),&nbsp;otherwise&nbsp;Accounts Payable will have to return them to you.<\/span><\/li>\n<\/ul><ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">UMW Finance Card Check Out&nbsp;&ndash;&nbsp;<\/span><\/b><span data-contrast=\"auto\">Requests to check out finance cards should be&nbsp;submitted&nbsp;to&nbsp;<\/span><a href=\"mailto:Payables@umw.edu\"><span data-contrast=\"none\">Payables@umw.edu<\/span><\/a><span data-ccp-props=\"{}\">&nbsp;<\/span>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">at least&nbsp;5 business&nbsp;days ahead of time&nbsp;for travel with students&nbsp;<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">At least&nbsp;3 business days ahead of time for business meals<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">All required paperwork&nbsp;should be&nbsp;completed and attached to the request.&nbsp;For requirements see:&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/charge-cards\/umw-finance-card\/\"><span data-contrast=\"none\">UMW Finance Card &ndash; Accounts Payable<\/span><\/a><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Faculty\/staff may only check out a finance card for travel if traveling with students.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">If more than one faculty member is traveling, only the expenses of the faculty member carrying the card for the group may be charged to the card.&nbsp;&nbsp;All other faculty\/staff must pay out of pocket and seek reimbursement through&nbsp;Emburse&nbsp;Enterprise.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul><ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Receiving in Banner &ndash; Reference Chart:&nbsp;<\/span><\/b><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/Banner-Receiving-Dates-Chart-10-20-21.pdf\"><span data-contrast=\"none\">Banner&nbsp;Receiving &ndash; Quick Reference Chart<\/span><\/a><\/li>\n<\/ul><ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Prompt Pay Due Dates:<\/span><\/b><span data-contrast=\"auto\">&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/payment-options\/direct-paycheck-requests\/prompt-pay-due-dates\/\"><span data-contrast=\"none\">30-Day Prompt Pay Due Dates &ndash; Accounts Payable<\/span><\/a><span data-contrast=\"auto\">&nbsp; If you are&nbsp;submitting&nbsp;an invoice for&nbsp;late payment, regardless of the type of invoice, include the reason for the&nbsp;late payment&nbsp;with the paperwork.<\/span><\/li>\n<\/ul><ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Gold Card Payments:&nbsp;<\/span><\/b><span data-contrast=\"none\">When requesting the SPCC Gold Card be used to pay a&nbsp;credit card&nbsp;invoice over $10,000<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Make sure you select, &ldquo;Lauren Bass&rdquo; as an Ad Hoc approver in the&nbsp;eVA&nbsp;requisition<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Select, &ldquo;Payment by SPCC&rdquo; in Header 1 field<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Leave the &ldquo;Pcard&rdquo; field blank, Lauren will complete that when the requisition comes to her<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Be sure ALL required paperwork for an SPCC payment is attached &ndash; invoice\/quote, cabinet-level approval, IT approval<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Be sure to find out of the vendor charges credit card fees and let Lauren know&nbsp;when the req is submitted<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">&nbsp;Provide payment information (link, email, etc) to Lauren upon receipt of the invoice<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul><p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp;2026 April BUG Meeting April 21, 2026 Time: 1:00 &ndash; 2:30 PM Seacobeck Room 145AGENDAWelcome New Bugs! Noreen Bednar, SPCC Program Administrator &amp; Procurement Analyst &ndash; Procurement Services Budget &ndash; Kate Wheeler, Senior Budget Analyst\/Assistant Executive Director | Budget &amp; Financial Analysis Revision to UMW Foundation funded employee compensation. Procurement Services &ndash; Michelle Pickham, SPCC [&hellip;]<\/p>\n","protected":false},"author":29975,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63359","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.0 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>2026 April BUG Meeting - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/2026-april-bug-meeting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"2026 April BUG Meeting\" \/>\n<meta property=\"og:description\" content=\"&nbsp;2026 April BUG Meeting April 21, 2026 Time: 1:00 &ndash; 2:30 PM Seacobeck Room 145AGENDAWelcome New Bugs! Noreen Bednar, SPCC Program Administrator &amp; Procurement Analyst &ndash; Procurement Services Budget &ndash; Kate Wheeler, Senior Budget Analyst\/Assistant Executive Director | Budget &amp; Financial Analysis Revision to UMW Foundation funded employee compensation. 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Noreen Bednar, SPCC Program Administrator &amp; Procurement Analyst &ndash; Procurement Services Budget &ndash; Kate Wheeler, Senior Budget Analyst\/Assistant Executive Director | Budget &amp; Financial Analysis Revision to UMW Foundation funded employee compensation. 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Access the recorded meeting <a href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/_layouts\/15\/stream.aspx?id=%2Fsites%2FStaff%2DFN%2DTESS%2DFSTrain%2FRecorded%20BUG%20Meetings%2FBUG%202%2D10%2D26%2Emp4&amp;referrer=StreamWebApp%2EWeb&amp;referrerScenario=AddressBarCopied%2Eview%2E503863e7%2Dce62%2D480c%2D97d8%2D5fe233e28b94\">HERE<\/a>!<\/span><\/h3><p style=\"text-align: center;\"><a href=\"https:\/\/umw-sso.zoom.us\/j\/86867321453?pwd=ZaVUzv1Jl0Far4wEYvH9fO3cqsPEC0.1\"><strong>Zoom link<\/strong><\/a><\/p><p>&nbsp;<\/p><p>&nbsp;<\/p><hr><h3><span style=\"color: #000000;\"><strong>Agenda&nbsp;<\/strong><\/span><\/h3><p>Welcome new BUGs!<\/p><p>Cameron Keefe &ndash; Exec. Office Manager &amp; UMW Foundation Board Relations Coordinator | University Advancement<br>\nRobin LeBlanc &ndash; Office Manager | Geography<br>\nCaroline Leassear &ndash; Office Manager | Cultural\/Philosophical Inquiry<br>\nAngelique White-Toombs &ndash; Business Operations Manager | Res Life &amp; Campus Rec<br>\nJeanne Campbell &ndash; IT Administrative Assistant\/VP for Information Technology &amp; CIO<\/p><p>Laurie Hankins &ndash; Procurement Services | Technology Contract Officer<\/p><p><span style=\"color: #339966;\"><span style=\"color: #008000;\">Internal Audit &ndash; Ginny Grigsby<\/span><\/span><\/p><ul>\n<li>Introduction to UMW Internal Audit<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/01\/UMW-Internal-Audit-PP.pdf\">UMW Internal Audit PP<\/a><\/li>\n<li style=\"list-style-type: none;\">\n<\/ul><p><span style=\"color: #008000;\">Training Compliance and System Support &ndash; Vicki Eppes-Ward, Vanessa Koszyk, &amp; Stacy Roe<\/span><\/p><ul>\n<li>Who is the best resource for my question?\n<ul>\n<li>Finance Contact List on the <a href=\"https:\/\/adminfinance.umw.edu\/tess\/\">TCSS Webpage<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Use <span style=\"color: #0000ff;\">TCSS@umw.edu<\/span> for questions instead of emailing Vicki, Vanessa or Stacy directly<\/li>\n<li>Items that cause interface issues between eVA and Banner and causes the system to crash.\n<ul>\n<li>Special characters in the line item descriptions.<\/li>\n<li>Entering two different fiscal years in the same Purchase Order.<\/li>\n<\/ul>\n<\/li>\n<li>Year end prep\n<ul>\n<li>Review the Administration and Finance Calendar for important dates. Located on the <a href=\"https:\/\/adminfinance.umw.edu\/tess\/\">TCSS Webpage<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul><p><span style=\"color: #008000;\">Procurement\/SPCC &ndash; Michelle Pickham<\/span><\/p><ul>\n<li>Welcome to Procurement Services: Laurie Hankins &ndash; Technology Contract Officer<\/li>\n<li>How long should you wait for micro business quotes?\n<ul>\n<li>Tips for crafting outreaches to micro vendors<\/li>\n<\/ul>\n<\/li>\n<li>End of Year Prep\n<ul>\n<li>Begin looking at FY26 budget balances and discuss with department heads what the upcoming needs are (equipment, supplies, projects, contracts, etc.)<\/li>\n<li>IT Requests have deadlines in March and April to ensure purchases will hit FY26<\/li>\n<li>Last day for charges to hit SPCC for FY26 is end of day May 15, 2026. No exceptions. Charges posted on 5\/16 and after will automatically be on FY27 budget.<\/li>\n<\/ul>\n<\/li>\n<li>Annual SPCC training &ndash; coming up! Will be due 4\/24\/26\n<ul>\n<li>New Canvas courses<\/li>\n<li>Invitations for the training course will be emailed out by the Program Administrator. Annual training is NOT open yet. If you take the currently available training on the Procurement site, you will still be required to go through the assigned training course.<\/li>\n<\/ul>\n<\/li>\n<li>Use of the<span style=\"color: #0000ff;\"> spcc@umw.edu<\/span> email\n<ul>\n<li>For direct SPCC-related questions\/needs only. Limit increases, restriction lifts, charge card fee questions, Works questions\/issues, sign off deadline issues, card declines and fraud.<\/li>\n<li>For general procurement, eVA, vendor, or contract questions, please direct those questions to your assigned Contract Officer or <span style=\"color: #0000ff;\">procure@umw.edu<\/span>.<\/li>\n<li>To check department alignment <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/contact-us-3\/\">listings for contract officers<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Procurement website: Under Construction\n<ul>\n<li>The website format changed 1\/28 and Procurement is working to make changes to fit with the new format. If you can&rsquo;t find something you&rsquo;re looking for, please reach out.<\/li>\n<\/ul>\n<\/li>\n<li>Begin eVA order cleanup!\n<ul>\n<li>Begin your eVA spring cleaning early! Check for drafts that may have been forgotten about but need to be submitted, and check for orders in denied status to see if any actions need to be taken.<\/li>\n<\/ul>\n<\/li>\n<\/ul><p><span style=\"color: #008000;\">Accounts Payable &ndash; Lauren Bass<\/span><\/p><ul>\n<li><strong>30-Day Prompt Pay &ndash; <\/strong>The Virginia Prompt Pay Act (Code of Virginia) requires us to pay vendors in a timely manner &ndash; within 30 days after receipt of the invoice or receipt of the goods\/services, whichever is later.&nbsp; Please process invoices for payment in a timely manner.&nbsp; Accounts Payable should have invoices for payment from our department no later than 7 days before their due date, based on the Virginia Prompt Pay Act.&nbsp; If you&rsquo;re not sure what to do with an invoice, don&rsquo;t put it aside for later &ndash; ask!<\/li>\n<li><strong>CORRECT FOAPALs<\/strong> &ndash; Please be sure to have the correct FOAPAL allocations (including the account code) on ALL invoices, Direct Pay Requests, WORKS allocations, eVA requisitions, Emburse Enterprise reimbursement requests, Business Meal Approval Forms, etc.&nbsp; Incorrect FOAPAL allocations can cause errors in uploading credit card transactions for payment and can create reconciliation problems for the Budget Office.<\/li>\n<li><strong>Direct Pay vs Purchase Order-Generated Check <\/strong>&ndash; The Direct Pay Table is on the Accounts Payable website. MOST purchases of goods and many services need to be entered into eVA and do not qualify for Direct Pay entry.<\/li>\n<li><strong>Credit Card Fees<\/strong> &ndash; <strong>Before<\/strong> entering invoices into eVA for credit card payment, check to see if your vendor charges a credit card fee. The state allows for payment of an up to 3% credit card fee. If the amount of the purchase is $15,000 or greater, meaning the credit card fee would be $450 or more, you can change to check payment if the vendor is set up with the university for check payment.&nbsp; Check all of this out <strong>ahead of time.<\/strong><\/li>\n<li><strong>Airline Ticket Purchase on SPCC <\/strong>&ndash; ONLY ticket purchase allowed (NO SEAT purchase because the ticket includes a seat and NO bag fee). Be sure to remind your traveler that IF a bag fee is charged, it needs to be charged to THEIR PERSONAL card and NOT the SPCC.<\/li>\n<li><strong>Use Available Resources to Help You Be an Independent Problem-Solver<\/strong> &ndash; Please attempt to use available resources to help you navigate issues as much as you can. The Accounts Payable, TCSS and Procurement websites on umw.edu are loaded with information and instructions to help you succeed.&nbsp; The monthly Procurement Newsletter is also a great resource for buyers. Read and save these emails, they will help you!<\/li>\n<li><strong>Website &ndash;<\/strong> We are aware that the updated format for UMW websites is visually challenging on the Accounts Payable sites, and we will work on that in the upcoming months. Thank you for your patience as we navigate through the process.<\/li>\n<\/ul><p>&nbsp;<\/p><ul>\n<li style=\"list-style-type: none;\">\n<\/ul><p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>2026 BUG MEETING February 10, 2026 Time: 1:00 &ndash; 2:30 PMDid we miss you? Access the recorded meeting HERE!Zoom link&nbsp;&nbsp;Agenda&nbsp;Welcome new BUGs!Cameron Keefe &ndash; Exec. Office Manager &amp; UMW Foundation Board Relations Coordinator | University Advancement Robin LeBlanc &ndash; Office Manager | Geography Caroline Leassear &ndash; Office Manager | Cultural\/Philosophical Inquiry Angelique White-Toombs &ndash; Business [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63312","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.0 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Archived February 2026 BUG Meeting - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/archived-february-2026-bug-meeting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Archived February 2026 BUG Meeting\" \/>\n<meta property=\"og:description\" content=\"2026 BUG MEETING February 10, 2026 Time: 1:00 &ndash; 2:30 PMDid we miss you? Access the recorded meeting HERE!Zoom link&nbsp;&nbsp;Agenda&nbsp;Welcome new BUGs!Cameron Keefe &ndash; Exec. 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Meeting"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><h1><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63153 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg\" alt=\"\" width=\"327\" height=\"118\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg 803w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1-300x108.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1-768x277.jpg 768w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1-690x249.jpg 690w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1-465x168.jpg 465w\" sizes=\"auto, (max-width: 327px) 100vw, 327px\"><\/h1><h1 style=\"text-align: center;\"><strong><span style=\"color: #993366;\">BUG MEETING<br>\n<\/span><\/strong><\/h1><h2 style=\"text-align: center;\"><span style=\"color: #993366;\">September 17th, 2025<br>\n<\/span><span style=\"color: #800000;\">1:00pm-2:00pm<\/span><\/h2><h3 style=\"text-align: center;\"><span style=\"color: #008000;\">Did we miss you? Access the recorded meeting <a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/FacultyStaff%20Training%20Materials\/Recorded%20BUG%20Meetings\/Sept%202025%20BUG%20Meeting.mp4?csf=1&amp;web=1&amp;e=Rmer6k\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #0000ff;\">HERE!<\/span><\/a><\/span><\/h3><p>&nbsp;<\/p><hr><h3><strong><span style=\"color: #800080;\">Agenda<\/span>&nbsp;<\/strong><\/h3><p>Welcome new and returning BUGs!<\/p><p>Jessica Haghverdi &ndash; Events &amp; Office Manager | Admissions<br>\nJulie Pugliese &ndash; Business and Operations Manager | Athletics<br>\nLauren Bass &ndash; AP Manager | Finance<br>\nStacy Roe &ndash; Assistant Director, TCSS | Finance<br>\nSherece Nelson Scott &ndash; Office Manager | Library<br>\nMaegan Beale &ndash; Student Support Specialist | Registrar&rsquo;s Office<br>\nRobin Dufilho &ndash; Assistant Director of Communications | Admissions<\/p><h3><strong><span style=\"color: #800080;\">Budget &ndash; Kate Wheeler, Budget Analyst<\/span><\/strong><\/h3><ul>\n<li>Academic Reorg Overview<\/li>\n<li>Department FOAP Changes<\/li>\n<li>Faculty Supplemental Changes<\/li>\n<\/ul><p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/Academic-ReOrg-9-11-25.pdf\" target=\"_blank\" rel=\"noopener\">Full details HERE!<\/a><\/p><h3><span style=\"color: #800080;\"><strong>Finance &ndash; Vickie Chapman, Associate Controller<\/strong><\/span><\/h3><ul>\n<li>May and June recorded Sessions- May sessions discuss FOAPAL definitions and how to pull the <em>Organization Hierarchy Report<\/em>. Need&nbsp; assistance- contact<a href=\"mailto:tcss@umw.edu\" target=\"_blank\" rel=\"noopener\"> tcss@umw.edu<\/a>\n<ul>\n<li>The <em>Organizational Hierarchy Report<\/em> is located in the Finance Report Center <a href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-IT-Reports\/\">HERE.<\/a><\/li>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/:b:\/r\/sites\/Staff-FN-TESS\/Training%20Documents%20%20Version\/SharePoint\/SharePoint%20Report%20Manual.pdf?csf=1&amp;web=1&amp;e=lzpRed\" target=\"_blank\" rel=\"noopener\">Finance Report Center Manual&nbsp;<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/faculty-academy-2025\/\" target=\"_blank\" rel=\"noopener\">Finance, Budget &amp; Procurement Fundamentals<\/a> was a session focused on topics of specific interest for faculty administrators, chairpersons, and directors.&nbsp; &nbsp;Office managers may find the information useful.<\/li>\n<\/ul><h3><span style=\"color: #800080;\"><strong>Finance &ndash; Arin Doerfler, Associate Controller<\/strong><\/span><\/h3><ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/accounting\/sbitas\/\">SBITA<\/a> (<strong>S<\/strong>ubscription-<strong>B<\/strong>ased <strong>I<\/strong>nformation <strong>T<\/strong>echnology <strong>A<\/strong>rrangements)\n<ul>\n<li>What is a SBITA?<\/li>\n<li>SBITAs and eVA entries &ndash; what you need to know!<\/li>\n<li>How to determine if your purchase is a SBITA<\/li>\n<\/ul>\n<\/li>\n<\/ul><p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/FY26-SBITAs.pptx\">Full Details HERE!<\/a><\/p><h3><span style=\"color: #800080;\"><strong>Accounts Payable &ndash; Lauren Bass, AP Manager<\/strong><\/span><\/h3><ul>\n<li>USC Shout Out<\/li>\n<li>Gold Card Payment Procedure Update<\/li>\n<li>Updated <a href=\"https:\/\/adminfinance.umw.edu\/ap\/forms\/#giftlogform\" target=\"_blank\" rel=\"noopener\">Gift Log Form<\/a> on AP website<\/li>\n<li>Difference Between <a href=\"mailto:invoices@mail.umw.edu\">invoices@mail.umw.edu<\/a> and <a href=\"mailto:payables@umw.edu\">payables@umw.edu<\/a> Email Boxes<\/li>\n<\/ul><p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/AP-Notes-BUG-9-2025.pdf\">Full Details HERE!<\/a><\/p><h3><span style=\"color: #800080;\"><strong>Procurement &amp; SPCC &ndash; Michelle Pickham, SPPC Program Admin &amp; Procurement Analyst<\/strong><\/span><\/h3><ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/#TravelFoodGuide\">Travel &amp; Food Purchase Guidance Tables<\/a><\/li>\n<li>Reminder: Payment Card File review guidelines in effect for September 2025 Billing Cycle (see <a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/Notice-to-all-Cardholders-and-Approvers-Regarding-Payment-Card-Files.pdf\" target=\"_blank\" rel=\"noopener\">EMAIL<\/a> sent on 7\/1)<\/li>\n<li>Procurement Website: Additional educational resources available &ndash; where to find them<\/li>\n<li>Procurement Services <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/procurement-newsletter-archive\/\">Newsletter Archive<\/a><\/li>\n<li>Works Reminders: TAX and GL09\/GL10 segments<\/li>\n<li>Quick ETF Update<\/li>\n<\/ul><p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>BUG MEETING September 17th, 2025 1:00pm-2:00pmDid we miss you? Access the recorded meeting HERE!&nbsp;Agenda&nbsp;Welcome new and returning BUGs!Jessica Haghverdi &ndash; Events &amp; Office Manager | Admissions Julie Pugliese &ndash; Business and Operations Manager | Athletics Lauren Bass &ndash; AP Manager | Finance Stacy Roe &ndash; Assistant Director, TCSS | Finance Sherece Nelson Scott &ndash; Office [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63229","page","type-page","status-publish","hentry","entry","has-post-thumbnail"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.0 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>BUG Meeting - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"BUG Meeting\" \/>\n<meta property=\"og:description\" content=\"BUG MEETING September 17th, 2025 1:00pm-2:00pmDid we miss you? 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You&rsquo;ll find system overviews, step-by-step guides with visual aids, and short videos to support your learning. &nbsp;When accessing this information from off campus you must login to the <a href=\"https:\/\/technology.umw.edu\/connecting\/off-campus-access-umw-network-using-vpn\/setting-up-vpn\/\">VPN Client<\/a>.<\/p><p>Whatever your learning style, we are here to help you excel in your Finance responsibilities.&nbsp; The <a href=\"https:\/\/adminfinance.umw.edu\/tess\/tess-video-library\/\" target=\"_blank\" rel=\"noopener\">TCSS Video Library<\/a> is a great resource to see processes in action!<\/p><p>Listed below are training guides and information for the following Finance-related systems, tools, or processes:<\/p><hr><p><strong><span style=\"color: #003366;\"><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/\">Procurement<\/a><\/span><\/strong><\/p><ul>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#eva\">eVA<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#small\">SPCC &nbsp; (Small Purchase Credit Card)<\/a><\/span><\/li>\n<li style=\"text-align: left;\"><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#works\">Works Manual and Reference Guides<\/a><\/span><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-policies-and-procedures-2\/small-purchase-procedures\/\" target=\"_blank\" rel=\"noopener\">Small Purchase Procedures <\/a><\/li>\n<\/ul><p><a href=\"https:\/\/adminfinance.umw.edu\/ap\/\"><span style=\"color: #003366;\"><strong>Accounts Payable<\/strong><\/span><\/a><\/p><ul>\n<li><span style=\"color: #000000;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:p:\/r\/sites\/Staff-FN-TESS-FSTrain\/FacultyStaff%20Training%20Materials\/UMW%20Finance%20Card%20Training.pptx?d=w3a49e9f2bbde428eaee49a0d50326f3f&amp;csf=1&amp;web=1&amp;e=wD3wHV\" target=\"_blank\" rel=\"noopener noreferrer\">UMW Finance Card Training link<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#direct\">Direct Pay Table and Due Dates<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#travel\">Travel\/Chrome River<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#entertain\">University Entertainment<\/a><br>\n<\/span><\/li>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/Lists\/Fund%20Type%20and%20Card%20Use\/AllItems.aspx\">Fund Type and Card Use (SharePoint list)<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/gifts\/\" target=\"_blank\" rel=\"noopener\">Clothing Table<\/a> &ndash; requirements for clothing purchases<\/li>\n<\/ul><p style=\"text-align: left;\"><strong><span style=\"color: #003366;\"><a href=\"https:\/\/adminfinance.umw.edu\/finance\/\">Finance<\/a> and Reports<\/span><\/strong><\/p><ul>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#internet\">Banner 9<\/a><\/span>\n<ul>\n<li>Direct Pay, Banner Receiving, Banner 9 Reports and Searches<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/02\/FOAIDEN.pdf\">FOAIDEN<\/a> &ndash; Finance Person Search<\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#ssb\">SSB &ndash; Self-Service Banner<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#BudgetOverview\">Budget &amp; Systems Overview for Chairs and Administrators<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#DS\">Designated Signer<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#SharePoint\">Finance SharePoint Reporting<\/a><\/span><\/li>\n<\/ul><p style=\"text-align: left;\"><strong><span style=\"color: #003366;\">Online Payment Processing (Cashnet)<\/span><\/strong><\/p><ul>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#CM\">eCommerce<\/a><\/span><\/li>\n<\/ul><p style=\"text-align: left;\"><strong><span style=\"color: #003366;\">Time &amp; Attendance<\/span><\/strong><\/p><ul>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#mytime\">MyTime<\/a><\/span><\/li>\n<\/ul><h1 style=\"text-align: center;\"><\/h1><h1 style=\"text-align: left;\"><strong><span style=\"color: #003366;\">Instructional Materials<\/span><\/strong><\/h1><p>&nbsp;<\/p><h2 id=\"eva\"><strong>eVA<\/strong><\/h2><blockquote><p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/new-eva-logo-e1638212421611.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-61976 alignleft\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/new-eva-logo-e1638212421611-300x171.jpg\" alt=\"\" width=\"83\" height=\"47\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/new-eva-logo-e1638212421611-300x171.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/new-eva-logo-e1638212421611-95x55.jpg 95w, https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/new-eva-logo-e1638212421611.jpg 406w\" sizes=\"auto, (max-width: 83px) 100vw, 83px\"><\/a>eVA is a web-based procurement system used by Virginia government agencies to announce bid opportunities, receive quotes and place orders for goods and services.<\/p>\n<p><a href=\"https:\/\/eva.virginia.gov\/index.html\" target=\"_blank\" rel=\"noopener\">Login to eVA<\/a><\/p>\n<p><strong>Training Manuals&nbsp;<\/strong><\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/NextGen-eVA-User-Manual-FINAL.pdf\" target=\"_blank\" rel=\"noopener\">eVA User Manual <\/a> step-by-step instruction and information related to procurement within eVA.<\/p>\n<ul>\n<li>Fiscal Year End Purchase Order Closure Process\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/04\/FYE-Open-Purchase-Order-Review-Manual-4.2025.pdf\" target=\"_blank\" rel=\"noopener\">FYE Open Order Review Manual<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Procurement Resources<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/policies-procedures\/\">Purchasing Card Manual, Policies &amp; Procedures<\/a><\/li>\n<\/ul>\n<p><strong>eVA Office Move Information Form<br>\n<\/strong><\/p>\n<ul>\n<li>The <a href=\"https:\/\/adminfinance.umw.edu\/hr\/employee-relations\/relocations\/\">Office Move Information Form<\/a> is used to communicate relocation information. This information is used to update shipping information in eVA.<\/li>\n<\/ul>\n<\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"small\"><strong><span style=\"color: #003366;\">SPCC &nbsp; &ndash; &nbsp; Small Purchase Credit Card<\/span><\/strong><\/h2><blockquote><p>The Bank of America Visa is the SPCC selected for use by all state agencies and institutions in Virginia. The SPCC should be used for all purchases under $50,000 where the selected supplier accepts it. The card may be used for official UMW business purchases only.<\/p>\n<h3><strong>Training Manual and Reference Guides<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/policies-procedures\/\" target=\"_blank\" rel=\"noopener noreferrer\">Purchasing Card Manual, Policies &amp; Procedures <\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/billing-cycle-dates\/\" target=\"_blank\" rel=\"noopener\">SPCC Cardholder Billing Cycle Dates<\/a><\/li>\n<\/ul>\n<\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"works\"><span style=\"color: #003366;\"><strong>Works Manual and Reference Guides<\/strong><\/span><\/h2><blockquote><p>The SPCC and the UMW Finance card utilize the Works electronic online system to review, code, and approve credit card transactions. Cardholders and cardholder managers can view current or past transactions at any time, as well as set up billing and other reports to run according to schedule.<\/p>\n<p>The UMW Finance Card is managed by Accounts Payable. Card overview, billing cycle dates and card purpose can be viewed from the UMW Finance Card site.<\/p>\n<p>The SPCC is managed by the Procurement Services department. Card regulations can be reviewed as written in the SPCC manual and by visiting the purchasing website.<\/p>\n<h3><strong>Training Manual<\/strong><strong><br>\n<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/:b:\/r\/sites\/Staff-FN-TESS-FSTrain\/FacultyStaff%20Training%20Materials\/072020.UMW_FinanceCard_Works.Final.pdf?csf=1&amp;web=1&amp;e=FW3qyS\" target=\"_blank\" rel=\"noopener noreferrer\">UMW Finance Card and SPCC WORKS Manual<\/a><\/li>\n<\/ul>\n<h3><strong>Works Reference Guides<\/strong><strong><br>\n<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/payment2.works.com\/works\/\" target=\"_blank\" rel=\"noopener noreferrer\">Login to Works<\/a><\/li>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/:b:\/r\/sites\/Staff-FN-TESS-FSTrain\/FacultyStaff%20Training%20Materials\/Works\/New%20Works%20Transaction%20Sign%20Off%20Sheet.pdf?csf=1&amp;e=C6jibw\" target=\"_blank\" rel=\"noopener noreferrer\">Transaction Sign Off Quick Guide<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/spcc-works-reconciliations\/\" target=\"_blank\" rel=\"noopener\">Charge Card Reconciliation Information<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/billing-cycle-dates\/\" target=\"_blank\" rel=\"noopener\">SPCC Cardholder Billing Cycle Dates<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/umw-finance-card-processes\/billing-cycle-dates\/\" target=\"_blank\" rel=\"noopener\">UMW Finance Cardholder Billing Cycle Dates<\/a><\/li>\n<\/ul>\n<\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"direct\"><strong><span style=\"color: #003366;\">Direct Pay Table and Due Dates<\/span><\/strong><\/h2><blockquote><p>Direct Pay Requests are entered directly into Banner INB for purchases where a purchase order is not required. Consult the Direct Pay Table for a list of eligible purchase categories and the Prompt Pay Due Dates table for the appropriate date for your Direct Pay invoice. All invoices should be forwarded to payables@umw.edu.<\/p>\n<h3><strong>Reference Links<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/direct-pay-request-table\/\">Direct Pay Table<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/prompt-pay-due-dates\/\">Prompt Pay Due Dates<\/a><\/li>\n<\/ul>\n<\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"travel\"><span style=\"color: #003366;\"><strong>Travel\/Chrome River<\/strong><\/span><\/h2><blockquote>\n<h3><strong>Instructional Materials<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Account Payable Instructions<\/a><\/li>\n<\/ul>\n<\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"entertain\"><span style=\"color: #003366;\"><strong>University Entertainment<\/strong><\/span><\/h2><blockquote><p>University faculty and staff who contract with performers or performance-related suppliers must follow specific guidelines to comply with procurement regulations and obtain proper contract signatures.<\/p>\n<h3><strong>Reference Guide<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/entertainment\/\" target=\"_blank\" rel=\"noopener noreferrer\">Entertainment Table<\/a><\/li>\n<\/ul>\n<\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"internet\"><strong><span style=\"color: #003366;\">Banner 9<\/span><\/strong><\/h2><blockquote><p>Banner 9 allows those with Finance budget query privileges the capability to view FOAPAL information and operational balances by query or reporting functions. Features include:<\/p>\n<ul style=\"padding-left: 30px;\">\n<li>Standard Reporting Options<\/li>\n<li>Varied Queries by FOAP or Rule Class<\/li>\n<li>Drill Down to Document Capabilities<\/li>\n<li>Form Prints and Saves (html, text)<\/li>\n<li>Extractions to Excel<\/li>\n<li>Cash balances<\/li>\n<\/ul>\n<p><strong>Training Manuals<\/strong><\/p>\n<p>Below is a list of Instructional Materials for Banner 9.<\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/05\/Banner-9-Direct-Pay-5.02.23.pdf\" target=\"_blank\" rel=\"noopener\">Banner 9 Direct Pay <\/a><\/li>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/:b:\/r\/sites\/Staff-FN-TESS-FSTrain\/FacultyStaff%20Training%20Materials\/Banner%209\/Banner%209%20INB%20Queries%20and%20Reports.pdf?csf=1&amp;e=1VVF7O\" target=\"_blank\" rel=\"noopener noreferrer\">Banner 9 Searches and Reports<\/a>\n<ul>\n<li><a href=\"https:\/\/www.guidejar.com\/guides\/1a6be49d-3e88-44dc-ba06-2358ec9b12ae\" target=\"_blank\" rel=\"noopener\">Cardinal Verified Vendor Report <\/a>&ndash; interactive guide used to verfiy a vendor is set up for check payment<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2024\/02\/FGIENCD-User-Manual-2.23.24.pdf\" target=\"_blank\" rel=\"noopener\">Banner 9, Encumbrance Detail (FGIENCD)<\/a>&nbsp;used to determine remaining balances on open POs<\/li>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/Web%20Videos\/Banner%20FOIDOCH%20Tutorial%20Produced%20and%20Shared.mp4?csf=1&amp;e=UYaKlR&amp;cid=46bb2fbd-1b55-48ac-82f8-8b839a8e7c7d\">FOIDOCH &ndash; Document History<\/a>&nbsp; This video shows how to use FOIDOCH to view document history, including purchases, payments, and direct pays<\/li>\n<\/ul>\n<p>Banner Receiving<\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/04\/Banner-9-Receiving-4.28.23.pdf\">Banner 9 Receiving<\/a> &ndash; written manual<\/li>\n<li><a href=\"https:\/\/www.guidejar.com\/guides\/4643121c-ef8c-4aa9-8471-dbc13d7655f0\" target=\"_blank\" rel=\"noopener\">Banner 9 Receiving<\/a> &ndash;&nbsp; *interactive guide (new!)<\/li>\n<li><a href=\"https:\/\/www.guidejar.com\/guides\/88e0475e-73bb-4454-8ea0-26ece6ca71a7\" target=\"_blank\" rel=\"noopener\">Banner 9 Receiving Adjustments<\/a> &ndash; *interactive guide (new!)<\/li>\n<li><a href=\"https:\/\/documents.umw.edu\/document\/banner-receiving-dates-quick-reference-chart\/\">Quick Reference Chart &ndash; Banner Receiving Dates &ndash;<\/a> pdf chart to assist in determining Banner Receiving dates<\/li>\n<\/ul>\n<p><span style=\"color: #000080;\">*Interactive guides can be viewed either as:<\/span><br>\n<span style=\"color: #000080;\">a step-by-step list or a guided, on-screen tutorial based on the selected buttons. Choose the best method for you!&nbsp;<\/span><br>\n<strong><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63170 alignnone\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/08\/Interactive-Guide.jpg\" alt=\"\" width=\"91\" height=\"48\"><\/strong><\/p><\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"ssb\"><span style=\"color: #003366;\"><strong>SSB &ndash; Self-Service Banner<br>\n<\/strong><\/span><\/h2><blockquote><p>Self Service Banner provides the user advantages of click and drill down capabilities, ease of Journal Entries, quick searches of multiple funding sources per Organization code, and downloads to Excel on Hierarchy budget reports.&nbsp; Disadvantages to SSB would include the inability to view Cash balances and the lack of a standard paper report.<\/p>\n<h3><strong>Training Manual<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/04\/SSB-Combined-Manual-4.2.2025.pdf\">SSB Combined Manual<\/a><\/li>\n<\/ul>\n<\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"BudgetOverview\"><span style=\"color: #003366;\"><strong>Budget and Systems Overview for Chairs and Administrators<br>\n<\/strong><\/span><\/h2><blockquote><p>At the beginning of every fiscal year, the training department within the division of Administration and Finance offers group instruction to new and current Chairs. Instruction focuses on financial systems and associated financial duties of the supervisory position. The class will focus on:<\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2013\/06\/List-of-Systems.pdf\">List of UMW Systems<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/fundamentals-of-finance\/\">Fundamentals of Finance,<\/a> &nbsp;Operational Budget Review, Works, SPCC, and MyTime<\/li>\n<\/ul>\n<\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"DS\"><span style=\"color: #003366;\"><strong>Designated Signer<\/strong><\/span><\/h2><blockquote><p>University of Mary Washington President, Dr. Troy D. Paino, has designated signing authority on his behalf to specific individuals on campus. &nbsp; These individuals are designated to sign specified contracts and administrative documents as identified by the statement &ldquo;&#128;&#156;President or Designee&rdquo;. &nbsp; <a href=\"https:\/\/adminfinance.umw.edu\/ap\/dspresident\/\">Click here for more information.<\/a><\/p><\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"SharePoint\"><span style=\"color: #003366;\"><strong>Finance SharePoint Reporting<\/strong><\/span><\/h2><blockquote><p>Access customized reports through SharePoint for assistance in carrying out Finance duties. &nbsp; Your AD password is required for access and some forms may require Banner access. &nbsp; Below are guides to various report that are currently available.<\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/SharePoint-Report-Manual.pdf\" target=\"_blank\" rel=\"noopener\">SharePoint Reporting Manual<\/a><\/li>\n<\/ul>\n<\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"CM\"><span style=\"color: #003366;\"><strong>eCommerce<\/strong><\/span><\/h2><blockquote><p>The University of Mary Washington uses Cashnet as a payment tool to allow departments to accept online credit card and\/or eCheck payments for events, such as <span class=\"bold\">conference or workshop registrations, athletic camps, concerts, seminars, etc. <\/span><\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/finance\/financial-management\/commerce-manager\/\" target=\"_blank\" rel=\"noopener noreferrer\">eCommerce &ndash; Cashnet<\/a><\/li>\n<\/ul>\n<\/blockquote><p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p><h2 id=\"mytime\"><span style=\"color: #003366;\"><strong>MyTime<\/strong><\/span><\/h2><blockquote><p>The University&rsquo;s automated time and attendance system used by the following:<\/p>\n<ul>\n<li>Students, wage, and full time &nbsp;employees for time and attendance<\/li>\n<li>Graduate Assistants and Interns, and Professional Development employees for time and attendance<\/li>\n<li>Classified Staff and Administrative faculty for leave requests and reporting<\/li>\n<li>Supervisors responsible for approving time, attendance and leave<\/li>\n<\/ul>\n<p>Additional Instructional Materials and Quick Guides can be found on the TCSS website <a href=\"https:\/\/adminfinance.umw.edu\/tess\/mytime-quick-guides\/\" target=\"_blank\" rel=\"noopener\">HERE.<\/a><\/p>\n<p>&nbsp;<\/p><\/blockquote><p>&nbsp;<\/p><p>&nbsp;<\/p><p style=\"text-align: right; padding-left: 30px;\">\n<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This page provides the resources you need to successfully navigate the UMW&rsquo;s Finance and Procurement Services systems. You&rsquo;ll find system overviews, step-by-step guides with visual aids, and short videos to support your learning. &nbsp;When accessing this information from off campus you must login to the VPN Client.Whatever your learning style, we are here to help [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63225","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.0 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Original Instructional Materials Page - for Reference - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/original-instructional-materials-page-for-reference\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Original Instructional Materials Page - for Reference\" \/>\n<meta property=\"og:description\" content=\"This page provides the resources you need to successfully navigate the UMW&rsquo;s Finance and Procurement Services systems. 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Procurement Fundamentals"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><div class=\"accordion\">\n<p style=\"text-align: center;\">August 17th 11:30am-1:00pm<br>\nJepson 225<\/p>\n<p>&nbsp;<\/p>\n<div class=\"responsive-tabs\">\n<h2 class=\"tabtitle\">Agenda<\/h2>\n<div class=\"tabcontent\">\n\n<p>Welcome &ndash; Tim O&rsquo;Donnell,&nbsp; Provost<\/p>\n<p>Panel Introductions:<br>\nPamela Taggert, Executive Director of Budget and Financial Analysis<br>\nKate Wheeler, Budget Analyst<br>\nChris Wesley, Budget Analyst<br>\nJulie Smith, Associate Vice President for Finance and Controller<br>\nLauren Bass, Accounts Payable Manager<br>\nLindsay Fare, Senior Contract Officer<br>\nStacy Roe, Assistant Director of Training, Compliance, and System Support<br>\nAnn Hodges, UMW Foundation Senior Accountant<\/p>\n<p>Closing Remarks &ndash; Tim O&rsquo;Donnell, Provost<\/p>\n<p><span data-contrast=\"auto\">The vast majority of&nbsp;spending at UMW comes from State appropriated&nbsp;funds,&nbsp;therefore&nbsp;purchases must be considered essential to the operation of the University and in support of its mission.&nbsp;&nbsp;<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559738\":0,\"335559739\":160,\"335559740\":276}'>&nbsp;<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"o\" data-font='\"Courier New\"' data-listid=\"10\" data-list-defn-props='{\"335552541\":1,\"335559685\":1440,\"335559991\":360,\"469769226\":\"\\\"Courier New\\\"\",\"469769242\":[9675],\"469777803\":\"left\",\"469777804\":\"o\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"auto\">Nearly every&nbsp;purchase requires some type of&nbsp;preapproval.&nbsp;&nbsp;<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":1440,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276,\"335559991\":360}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"o\" data-font='\"Courier New\"' data-listid=\"10\" data-list-defn-props='{\"335552541\":1,\"335559685\":1440,\"335559991\":360,\"469769226\":\"\\\"Courier New\\\"\",\"469769242\":[9675],\"469777803\":\"left\",\"469777804\":\"o\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"2\" data-aria-level=\"2\"><span data-contrast=\"auto\">Since all State-funded expenditures are subject to public scrutiny, consider the appearance of purchases and supporting documentation.&nbsp;&nbsp;<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":1440,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276,\"335559991\":360}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"o\" data-font='\"Courier New\"' data-listid=\"10\" data-list-defn-props='{\"335552541\":1,\"335559685\":1440,\"335559991\":360,\"469769226\":\"\\\"Courier New\\\"\",\"469769242\":[9675],\"469777803\":\"left\",\"469777804\":\"o\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"3\" data-aria-level=\"2\"><span data-contrast=\"auto\">Finance supports the management of financial resources in a way that will maximize support for the University community, while providing proper stewardship of public assets.&nbsp;&nbsp;Finance&nbsp;operates&nbsp;in accordance with&nbsp;the&nbsp;<\/span><span data-contrast=\"none\">Virginia Commonwealth Accounting Policies and Procedure (CAPP) Manual<\/span><span data-contrast=\"auto\">&nbsp;and the&nbsp;<\/span><a href=\"http:\/\/www.gasb.org\/\"><span data-contrast=\"none\">Governmental Accounting Standards Board (GASB<\/span><\/a><span data-contrast=\"auto\">).&nbsp;&nbsp;The University is audited annually by the Commonwealth&rsquo;s Auditor of Public Accounts.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":1440,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276,\"335559991\":360}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"o\" data-font='\"Courier New\"' data-listid=\"10\" data-list-defn-props='{\"335552541\":1,\"335559685\":1440,\"335559991\":360,\"469769226\":\"\\\"Courier New\\\"\",\"469769242\":[9675],\"469777803\":\"left\",\"469777804\":\"o\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"4\" data-aria-level=\"2\"><span data-contrast=\"auto\">Procurement Services is the central contracting office for the University.&nbsp; Procurement Services supports the purpose and goals of the University of providing a superior public liberal arts education by&nbsp;assisting&nbsp;the University community in the procurement of&nbsp;high quality&nbsp;goods and services at competitive prices.&nbsp;&nbsp;All procurement, regardless of funding source, is subject to the laws and regulation of the&nbsp;<\/span><a href=\"https:\/\/vascupp.org\/sites\/vascupp\/files\/2022-08\/Governing%20Rules_with_foreword_final_August%202022.pdf\"><span data-contrast=\"none\">Governing Rules<\/span><\/a><span data-contrast=\"auto\">, the&nbsp;<\/span><a href=\"https:\/\/vascupp.org\/sites\/vascupp\/files\/2020-09\/hem.pdf\"><span data-contrast=\"none\">Commonwealth of Virginia Purchasing Manual for Institutions of Higher Education and their Vendors<\/span><\/a><span data-contrast=\"auto\">, and University Policies and Procedures.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":1440,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276,\"335559991\":360}'>&nbsp;<\/span><\/li>\n<\/ul>\n<p><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276}'>&nbsp;<\/span><\/p>\n<p><span style=\"color: #0000ff;\"><span style=\"color: #008080;\"><b>UMW FUNDING SOURCES<\/b><\/span>&nbsp;<\/span><\/p>\n<p><span style=\"color: #0000ff;\">University Funding&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The Office of&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/budget\/\"><span data-contrast=\"none\">Budget and Financial Analysis<\/span><\/a><span data-contrast=\"auto\">&nbsp;supports the university community in meeting its strategic and operational priorities by providing technical&nbsp;assistance&nbsp;and analysis in planning, administering, and&nbsp;monitoring&nbsp;the budget.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The Budget Office&nbsp;is responsible for&nbsp;preparing the university&rsquo;s annual budget and making periodic changes\/adjustments as needed. The budget is created, then uploaded to Banner&rsquo;s Financial Module by the assigned FOAPAL. Operating budgets can include personal services,&nbsp;operating, and equipment.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The UMW operating budget is structured around four fund groups: Educational and General (E&amp;G) Programs, Auxiliary Enterprises, Museums and Cultural Services, and Higher Education Research Centers. These sources are managed using the&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/chart-accounts-foap\/\"><span data-contrast=\"none\">University Chart of Accounts<\/span><\/a><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The Chart of Accounts consists of six elements: Fund, Organization, Account, Program, Activity, and Location. The selected combination of&nbsp;elements,&nbsp;referred to as FOAPAL indicates where and how the transaction should be recorded.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">A person or a department can be assigned multiple FOAPAL&rsquo;s depending on the source of the funds&nbsp;they&rsquo;ve&nbsp;been&nbsp;allocated.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Some individuals and departments may receive external grants or other funding that is outside the University&rsquo;s operating budget. Elements for these funds are added as needed and are&nbsp;assigned&nbsp;a unique FOAPAL.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">Funds Specific to Faculty for Professional Development and Research<\/span><\/b><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span style=\"color: #0000ff;\">Faculty 500&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Faculty each receive $500.00 intended specifically for professional development.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The&nbsp;Faculty&nbsp;500 is automatically distributed into each faculty member&rsquo;s unique Organization code at the beginning of the academic year. Funds cannot be shared or distributed to Department operating budgets.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">1111-Faculty Org-10460<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span style=\"color: #0000ff;\">Faculty Development Supplemental Grants&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">These grants are intended to supplement faculty that&nbsp;is&nbsp;not research related.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Funding is&nbsp;allocated&nbsp;and awarded independently by college through an application process.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">CAS = 1552AS-Faculty Org-10460<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">COB = 1552B-Faculty Org-10460<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">COE = 1552E-Faculty Org-10460<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span style=\"color: #0000ff;\" data-contrast=\"none\">Faculty Research Grants<\/span><\/p>\n<p><span data-contrast=\"auto\">These grants are intended to supplement faculty research.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Funding is&nbsp;allocated&nbsp;and awarded independently by college via an application process.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">CAS = 1553AS-Faculty Org-10220<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">COB = 1553B-Faculty Org-10220<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">COE = 1553E -Faculty Org-10220<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span style=\"color: #0000ff;\">Undergraduate Research Grants&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">These grants are intended to support undergraduate student research with faculty sponsors.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Funding is&nbsp;allocated&nbsp;and awarded via an application process.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">1557-Faculty Org-10220<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Please contact Betsy Lewis, Director of Undergraduate Research, with any questions.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #008080;\"><b>BUDGET AND FINANCE REPORTING<\/b><\/span><\/p>\n<p><a href=\"https:\/\/technology.umw.edu\/hss\/banner\/\"><span data-contrast=\"none\">Banner SSB<\/span><\/a><span data-contrast=\"auto\">&nbsp;Budget Queries allow flexibility in budget viewing by a variety of levels.&nbsp;&nbsp;Banner SSB is valuable for reviewing operational budgets by Organizational and Grant code hierarchy.&nbsp;&nbsp;Query Tiles can be created by the user to save and organize various views for real time updates and transaction&nbsp;drill&nbsp;down.&nbsp;&nbsp;Popular queries include those for department grants by individual or fund source.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Customized SharePoint reports are available to those with Finance access.&nbsp;&nbsp;Popular reports are the Organizational Hierarchy report to assist with SSB queries, the Account code Hierarchy for understanding budget expense codes and the Payroll Detail Report that is used in coordination with the department&rsquo;s budget for payroll expenses. <a href=\"https:\/\/0kgwlcfeffdeqyg3z8dn.guidejar.xyz\/guides\/banner-ssb-budget-status-by-organizational-hierarchy-\">Banner SSB: Budget Status by Organizational Hierarchy guide.<\/a><\/span><\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/\"><span data-contrast=\"none\">Training, Compliance and System Support&nbsp;<\/span><\/a><span data-contrast=\"auto\">is responsible for Banner finance securities and training for budget reporting and related questions.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #008080;\"><b>OTHER FUNDING SOURCES<\/b>&nbsp;<\/span><\/p>\n<p><span style=\"color: #0000ff;\"><b>UMW Foundation Funding<\/b>&nbsp;<\/span><br>\n<span data-contrast=\"auto\">UMW Foundation&nbsp;funds<\/span><span data-contrast=\"auto\">&nbsp;are managed by the Foundation outside of the Banner Finance module.&nbsp;&nbsp;Questions&nbsp;regarding&nbsp;Foundation funds or project balances can be&nbsp;submitted&nbsp;on the UMW Foundation website:&nbsp;<\/span><a href=\"https:\/\/umwf1908.org\/\"><span data-contrast=\"none\">www.umwf1908.org<\/span><\/a><span data-contrast=\"auto\">&nbsp;<\/span><i><span data-contrast=\"auto\">Contact Us<\/span><\/i><span data-contrast=\"auto\">&nbsp;or by&nbsp;contacting Ann&nbsp;Hodges, UMW Foundation Senior Accountant at:&nbsp;<\/span><a href=\"mailto:ahodges@umwf1908.org\"><span data-contrast=\"none\">ahodges@umwf1908.org<\/span><\/a><span data-contrast=\"auto\">&nbsp;or 540-654-2080.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Foundation fund creation starts with the Donor Relations Director in Advancement and is coordinated with the Foundation. The Donor Relations Director will work with the requestor (usually the Chair or Program Director) to&nbsp;determine&nbsp;fund setup.&nbsp;&nbsp;Some funds have terms with fiscal year budgets and restrictions that&nbsp;determine&nbsp;how the money can be spent, while others allow spending at the discretion of the Chair within donor restrictions. All funds are&nbsp;donor&nbsp;provided with accountability for use&nbsp;required.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Each semester, the Foundation meets with the Provost and Dean to review Foundation accounts and balances.&nbsp;&nbsp;The Deans further&nbsp;disseminate&nbsp;the information to the Chairs.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Faculty and staff may request withdrawals and deposits using the Request for Foundation Funds (RFF) form&nbsp;located&nbsp;at&nbsp;<\/span><a href=\"https:\/\/www.umw.edu\/in\/foundation-resources\"><span data-contrast=\"none\">https:\/\/www.umw.edu\/in\/foundation-resources\/<\/span><\/a><span data-contrast=\"auto\">&nbsp;or the deposit Transmittal form.&nbsp;&nbsp;The RFF is emailed to&nbsp;<\/span><a href=\"mailto:umwf-accountspayable@umwf1908.org\"><span data-contrast=\"none\">umwf-accountspayable@umwf1908.org<\/span><\/a><span data-contrast=\"auto\">&nbsp;with all receipts and required backup. If funds are to be used for payment to Faculty or staff, outside of direct reimbursement for expense, a special pay form must be&nbsp;used&nbsp;and the funds must be added to the employee&rsquo;s paycheck.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559738\":0,\"335559739\":160,\"335559740\":257}'>&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">When making purchases that are supported in part by Foundation funds, the purchase should be made through the University using state funds, state procurement procedures and state or university contracts then reimbursed by the Foundation. Use the Request for Foundation&nbsp;Funds form&nbsp;to&nbsp;initiate&nbsp;reimbursement from the Foundation. Please work with the designated buyer supporting your department.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">If your purchase is not allowed using State funds, then it must be made directly from Foundation funds.&nbsp;You&rsquo;ll&nbsp;find more information regarding&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/disallowed-expenses\/\"><span data-contrast=\"none\">disallowed expenses<\/span><\/a><span data-contrast=\"auto\">&nbsp;on the Accounts Payable website.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span style=\"color: #0000ff;\"><b>External Grants and Funding<\/b>&nbsp;<\/span><br>\n<span data-contrast=\"auto\">All proposals for grants, fellowships,&nbsp;contracts&nbsp;or&nbsp;agreements&nbsp;to provide services to be funded by any external entity require formal approval prior to proposal submission.&nbsp;The steps involved in obtaining that approval, along with forms and information to help with your proposal, budget,&nbsp;and applications, are on the website at&nbsp;<\/span><a href=\"https:\/\/provost.umw.edu\/grantsoffice\/\"><span data-contrast=\"none\">https:\/\/provost.umw.edu\/grantsoffice\/<\/span><\/a><span data-contrast=\"auto\">.&nbsp;<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Please&nbsp;plan ahead&nbsp;and notify Julie Smith at&nbsp;<\/span><a href=\"mailto:jsmith23@umw.edu\"><span data-contrast=\"none\">jsmith23@umw.edu<\/span><\/a><span data-contrast=\"auto\">&nbsp;of your intent to apply&nbsp;by&nbsp;providing a link to the solicitation<\/span><span data-contrast=\"auto\">&nbsp;at least three weeks before<\/span><span data-contrast=\"auto\">&nbsp;the proposal due date.&nbsp;&nbsp;If you have a&nbsp;draft budget and work plan, provide those, as well.&nbsp;Federal grants require&nbsp;more lead time and significantly more&nbsp;documentation, so please allow&nbsp;additional&nbsp;time to complete&nbsp;these types of grant proposals.&nbsp;&nbsp;&nbsp;<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":259}'>&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">It is always&nbsp;a good idea&nbsp;to involve Procurement Services at an early point in the grant process;&nbsp;<\/span><i><span data-contrast=\"auto\">and particularly so if funding is expected to exceed $200,000.&nbsp;&nbsp;<\/span><\/i><span data-contrast=\"auto\">Communications with Procurement Services at the point of proposal,&nbsp;including&nbsp;sharing grant requirements and the proposal document means that&nbsp;required&nbsp;due diligence&nbsp;for ultimate public Procurement compliance can begin early, saving everyone&rsquo;s time post-award.&nbsp;&nbsp;<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":259}'>&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #008080;\"><b>OUT OF STATE HIRING<\/b><\/span><\/p>\n<p><span data-contrast=\"auto\">The University recognizes the occasional need to hire or reassign an employee who will&nbsp;reside&nbsp;and perform their work outside the Commonwealth of Virginia.&nbsp;&nbsp;Employees who work outside of Virginia subject the University to the&nbsp;other&nbsp;states&rsquo; laws and may result in&nbsp;additional&nbsp;insurance, taxes, compliance regulations, payroll&nbsp;requirements&nbsp;and costs.&nbsp;&nbsp;Therefore,&nbsp;hiring&nbsp;or reassigning employees to positions outside of Virginia must be supported by an important&nbsp;University&nbsp;business purpose and not merely an accommodation for the employee.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">To&nbsp;facilitate&nbsp;the process, the hiring department must notify the University of any prospective employment arrangements involving University employees working outside the state of Virginia by submitting&nbsp;an&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/hr\/files\/2023\/03\/Out-of-State-Approval-Form-Final.pdf\"><span data-contrast=\"none\">Out of State Employee Approval Form<\/span><\/a><span data-contrast=\"auto\">&nbsp;to&nbsp;<\/span><a href=\"mailto:jobs@umw.edu\"><span data-contrast=\"none\">Human Resources<\/span><\/a><span data-contrast=\"auto\">&nbsp;and&nbsp;<\/span><a href=\"mailto:payroll@umw.edu\"><span data-contrast=\"none\">Payroll<\/span><\/a><span data-contrast=\"auto\">.&nbsp; The form should be&nbsp;submitted&nbsp;at least 60 days prior to the desired start date. This deadline is necessary to ensure that the University is compliant with the related laws and regulatory requirements of the other state. Notification of less than&nbsp;60 days&nbsp;prior to the desired start date may result in financial or legal penalties to the University and a delayed start date for the employee.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The hiring of employees out-of-state may&nbsp;necessitate&nbsp;that the University&nbsp;retain&nbsp;the services of outside consultants to assure compliance, and in some cases, liability for employment and benefit related issues.&nbsp;&nbsp;These costs will be charged to the department.&nbsp;&nbsp;Failure to report out-of-state employees to the University&nbsp;in a timely manner&nbsp;may also result in the assessment of other penalties by the other state or country, which will also be assessed to the assigning department.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The University is&nbsp;<\/span><b><span data-contrast=\"auto\">not<\/span><\/b><span data-contrast=\"auto\">&nbsp;legally allowed to hire employees to work outside the United States.&nbsp;In order to&nbsp;do this, UMW would have to contract with a third party to act as an employer of record (EOR).&nbsp;&nbsp;EORs add another layer of compliance and cost to the University.&nbsp;&nbsp;At this time, UMW does not have an EOR contract.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">If&nbsp;you&rsquo;re&nbsp;hiring someone currently living out-of-state who plans to move to the area, be aware that the University does not offer&nbsp;a&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/moving-and-relocation\/\"><span data-contrast=\"none\">moving and relocation<\/span><\/a><span data-contrast=\"auto\">&nbsp;allowance. To discuss other transition incentives, contact&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/hr\/\"><span data-contrast=\"none\">Human Resources<\/span><\/a><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #008080;\"><b>STUDENT EMPLOYMENT<\/b><\/span><\/p>\n<p><span data-contrast=\"auto\">When considering student employment, start with the&nbsp;<\/span><a href=\"https:\/\/www.umw.edu\/financialaid\/student-employment\/supervisors\/#h-how-to-hire-a-student-employee\"><span data-contrast=\"none\">Tasks &amp; Support<\/span><\/a><span data-contrast=\"auto\">&nbsp;page posted by Financial Aid. The&nbsp;<\/span><i><span data-contrast=\"auto\">Hiring&nbsp;a Student Employee<\/span><\/i><span data-contrast=\"auto\">&nbsp;section&nbsp;provides step by step guidance on budgeting, posting the job, interviewing,&nbsp;contracts&nbsp;and stipends. Review the&nbsp;<\/span><a href=\"https:\/\/www.umw.edu\/financialaid\/student-employment\/supervisors\/fact-sheet\/\"><span data-contrast=\"none\">Supervisor Information page<\/span><\/a><span data-contrast=\"auto\">&nbsp;for student&nbsp;eligibility, the hiring process, work hours,&nbsp;paperwork,&nbsp;and related payroll details.&nbsp;&nbsp;<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559738\":0,\"335559739\":160,\"335559740\":259}'>&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Students&nbsp;CANNOT&nbsp;begin work until a Work Authorization notice is provided to the student and the supervisor by Student Employment.&nbsp;&nbsp;The Work Authorization confirms that the individual is legally&nbsp;permitted&nbsp;to be employed and begin work.&nbsp;&nbsp;Allowing anyone to begin work prior to that authorization can lead to severe legal penalties.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":259}'>&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Please&nbsp;note,&nbsp;students cannot be paid directly from the UMW Foundation. If using UMW Foundation funding for student wages, please follow the same student employment policies using your individual Faculty Org code and Program code 10460 as the FOAP to charge on the&nbsp;Student Employment form&nbsp;and&nbsp;notify your budget analyst.&nbsp;Student Employment must have&nbsp;approval from Budget to use&nbsp;a faculty FOAP before employment.&nbsp;You will also need to&nbsp;submit&nbsp;a Request for Foundation Funds form&nbsp;to the&nbsp;UMWF to reimburse the&nbsp;student&rsquo;s&nbsp;wages&nbsp;at the conclusion of employment. You will need to include payroll documentation and the reimbursement FOAP which should include Account 56420 and Activity UMWFND.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":259}'>&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">(Ex. 1111-Faculty Org-<\/span><b><span data-contrast=\"auto\">56420<\/span><\/b><span data-contrast=\"auto\">-10460-<\/span><b><span data-contrast=\"auto\">UMWFND<\/span><\/b><span data-contrast=\"auto\">)<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The university&rsquo;s payroll and leave tracking system is called&nbsp;<\/span><i><span data-contrast=\"auto\">MyTime<\/span><\/i><span data-contrast=\"auto\">.&nbsp;&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/payroll\/instructional-materials\/\"><span data-contrast=\"none\">Instructional materials<\/span><\/a><span data-contrast=\"auto\">&nbsp;are available on the website and personal training is available upon request.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span data-ccp-props=\"{}\">&nbsp;<\/span><span style=\"color: #008080;\"><b>PROCUREMENT SERVICES<\/b>&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The source of funds&nbsp;may&nbsp;dictate permitted&nbsp;use,&nbsp;in terms of ability to&nbsp;purchase&nbsp;certain goods and services, as well as the University card that may be used to make purchases and payments. The cost of a purchase is also a factor which may dictate the procurement method as well as the length of the procurement process.&nbsp;&nbsp;Engaging&nbsp;Procurement early in a project&nbsp;helps&nbsp;to ensure that all Procurement requirements are met&nbsp;and&nbsp;ultimately creates&nbsp;a more efficient process to obtain necessary goods and services.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-policies-and-procedures-2\/small-purchase-procedures\/\"><span data-contrast=\"none\">University Small Purchase Procedures<\/span><\/a><span data-contrast=\"auto\">&nbsp;cap transactions at $200,000.&nbsp;&nbsp;Individual delegated authority outside of Central Procurement&nbsp;remains&nbsp;currently at $10,000 (Single Quote Limit).&nbsp;<\/span><i><span data-contrast=\"auto\">Transaction amounts exceeding $10,000 require an existing contract or other Procurement Action&nbsp;which may include an RFP or other formal solicitation process.<\/span><\/i><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/contact-us-3\/\"><span data-contrast=\"none\">UMW Procurement Services Team<\/span><\/a><span data-contrast=\"auto\">, comprised of Contract Officers, Senior Contract Officers, and a Small Purchase Charge Card (SPCC) Program Administrator &amp; Procurement Analyst, and led by the Director, is responsible for managing the process of acquiring goods and services for the University&nbsp;within the constraints of applicable Virginia Procurement law.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Procurement Services assists the University community in the procurement of all goods and&nbsp;services and&nbsp;ensures that all procurements are carried out in an effective, economical, fair and impartial manner, and remain subject to the laws and regulations of the&nbsp;<\/span><a href=\"https:\/\/vascupp.org\/sites\/vascupp\/files\/2022-08\/Governing%20Rules_with_foreword_final_August%202022.pdf\"><span data-contrast=\"none\">Governing Rules<\/span><\/a><span data-contrast=\"auto\">, the&nbsp;<\/span><a href=\"https:\/\/vascupp.org\/sites\/vascupp\/files\/2020-09\/hem.pdf\"><span data-contrast=\"none\">Commonwealth of Virginia Purchasing Manual for Institutions of Higher Education and their Vendors<\/span><\/a><span data-contrast=\"auto\">, and any applicable University Policies and Procedures, regardless of fund source. UMW Procurement Services must also&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/what-is-swam\/\"><span data-contrast=\"none\">promote opportunities for all businesses<\/span><\/a><span data-contrast=\"auto\">, particularly small<\/span><span data-contrast=\"auto\">,&nbsp;very small&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-swam-program\/eo35-changes-to-purchasing-requirements\/\"><span data-contrast=\"none\">(micro)<\/span><\/a><span data-contrast=\"auto\">&nbsp;or disadvantaged businesses.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The UMW Procurement Services team:<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<ul>\n<li><span data-contrast=\"auto\">Works directly with departments and their educated buyers to advise and inform on procurements,<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Manages&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-policies-and-procedures-2\/small-purchase-procedures\/\"><span data-contrast=\"none\">small purchases<\/span><\/a><span data-contrast=\"auto\">, and those which&nbsp;require&nbsp;a&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-policies-and-procedures-2\/contracts-2\/\"><span data-contrast=\"none\">formal solicitation process<\/span><\/a><span data-contrast=\"auto\">,<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">Maintains&nbsp;<\/span><a href=\"https:\/\/vascupp.org\/contracts\"><span data-contrast=\"none\">alliances and professional memberships<\/span><\/a><span data-contrast=\"auto\">&nbsp;for the benefit of UMW,<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"4\" data-aria-level=\"1\"><span data-contrast=\"auto\">Reviews&nbsp;purchase&nbsp;requisitions&nbsp;(currently&nbsp;eVA)&nbsp;for approval&nbsp;(for compliance with Procurement requirements),<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"5\" data-aria-level=\"1\"><span data-contrast=\"auto\">Reviews reimbursement requests to ensure that applicable procurement requirements are met,<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"6\" data-aria-level=\"1\"><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/tech-purchases\/\"><span data-contrast=\"none\">Purchases technology and equipment<\/span><\/a><span data-contrast=\"auto\">,<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"7\" data-aria-level=\"1\"><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/forms\/\"><span data-contrast=\"none\">Reviews, signs, and otherwise manages contracting<\/span><\/a><span data-contrast=\"auto\">&nbsp;for the University,<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"8\" data-aria-level=\"1\"><span data-contrast=\"auto\">Coordinates with suppliers and contractors, UMW IT, Office of Disability Resources, and UMW Accessibility to ensure University&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/vendors\/umw-accessibility-requirements\/\"><span data-contrast=\"none\">contracts comply with applicable laws and University policies;<\/span><\/a><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"9\" data-aria-level=\"1\"><span data-contrast=\"auto\">Manages the&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/\"><span data-contrast=\"none\">small purchase charge card program<\/span><\/a><span data-contrast=\"auto\">,<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"10\" data-aria-level=\"1\"><span data-contrast=\"auto\">Assists&nbsp;UMW Contract Administrators to manage over&nbsp;600&nbsp;<\/span><a href=\"https:\/\/umw.cobblestonesystems.com\/public\/\"><span data-contrast=\"none\">University contracts<\/span><\/a><span data-contrast=\"auto\">,&nbsp;<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"11\" data-aria-level=\"1\"><span data-contrast=\"auto\">Supports the University community in&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-swam-program\/\"><span data-contrast=\"none\">locating&nbsp;and certifying qualifying local and other businesses as&nbsp;SWaM<\/span><\/a><span data-contrast=\"auto\">,&nbsp;and;<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"12\" data-aria-level=\"1\"><span data-contrast=\"auto\">Coordinates&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/\"><span data-contrast=\"none\">outreach \/educational<\/span><\/a><span data-contrast=\"auto\">&nbsp;opportunities for&nbsp;University&nbsp;employees and&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/vendors\/\"><span data-contrast=\"none\">businesses<\/span><\/a><span data-contrast=\"auto\">.<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<p><span data-ccp-props='{\"335559685\":720,\"335559739\":0}'>&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-policies-and-procedures-2\/#docaccess-c556022d2791da82920377287057696d\"><span data-contrast=\"none\">Authority to sign contracts<\/span><\/a> <span data-contrast=\"none\">for the University<\/span><span data-contrast=\"auto\">&nbsp;<\/span><span data-contrast=\"auto\">is delegated by the University President<\/span><span data-contrast=\"auto\">, and may be further delegated, through Procurement Services.&nbsp;&nbsp;<\/span><i><span data-contrast=\"auto\">Contracts signed by individuals on behalf of the University who are not authorized to do so may be voidable.<\/span><\/i><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #008080;\"><b>UNIVERSITY CHARGE CARDS<\/b><\/span><\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/ap\/charge-cards\/\"><span data-contrast=\"none\">Charge Cards<\/span><\/a><span data-contrast=\"auto\">&nbsp;are highly regulated by the Commonwealth of Virginia and the University.&nbsp;&nbsp;Transactions are regularly reviewed by UMW Internal Compliance and audited by the Commonwealth&nbsp;(Department of Accounts (DOA), and The Auditor of Public Accounts (APA))&nbsp;at their discretion.&nbsp;&nbsp;Cards are issued for either State or Local fund procurements.&nbsp;&nbsp;The procurement office manages the State, or Small Purchase Charge Card &ldquo;SPCC&rdquo; program.&nbsp;&nbsp;The Accounts Payable office manages the Local, or UMW Finance Card program.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The University prefers the use of a card to make purchases and payments as it&nbsp;eliminates&nbsp;the costly process to issue a state check in payment.&nbsp;<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Regular reviews of card files and other purchase-related documents by&nbsp;UMW&nbsp;Compliance and&nbsp;Audit ensure&nbsp;that proper procurement and payment methods are followed and regulations such as those for&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/disallowed-expenses\/\"><span data-contrast=\"none\">disallowed expenses<\/span><\/a><span data-contrast=\"auto\">,&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/available-charge-cards\/\"><span data-contrast=\"none\">food<\/span><\/a><span data-contrast=\"auto\">,&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/gifts\/\"><span data-contrast=\"none\">gifts and clothing<\/span><\/a><span data-contrast=\"auto\">&nbsp; are supported by our cardholders&nbsp;and their approvers.&nbsp;&nbsp;These reviews also help to ensure that UMW passes external audits such as&nbsp;by&nbsp;APA and&nbsp;can&nbsp;retain&nbsp;its card programs and procurement authority.&nbsp;&nbsp;<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span style=\"color: #0000ff;\">The SPCC&nbsp;<\/span><br>\n<span data-contrast=\"auto\">Department Office Managers (or designated buyers) responsible for&nbsp;procuring&nbsp;goods and services using state funding sources are issued&nbsp;a&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/\"><span data-contrast=\"none\">Small Purchase Charge Card<\/span><\/a><span data-contrast=\"auto\">&nbsp;(SPCC) in their own name.&nbsp;&nbsp;&nbsp;<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335551550\":1,\"335551620\":1,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":160,\"335559740\":259}'>&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The SPCC typically restricts single transaction purchases and payments to $10,000.&nbsp;&nbsp;Cardholders may have&nbsp;lower single transaction or overall&nbsp;limits due to their purchase and payment patterns&nbsp;or history&nbsp;to reduce risk to the University.&nbsp;&nbsp;The University currently has three Gold Card cardholders, who have&nbsp;additional&nbsp;purchasing authority to&nbsp;regularly&nbsp;make much higher payments and purchases for the university.&nbsp;&nbsp;<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/p>\n<p><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><span data-contrast=\"auto\">Individuals who hold an SPCC&nbsp;are required to&nbsp;adhere to a myriad of&nbsp;university&nbsp;and state rules and regulations&nbsp;dictated by the&nbsp;<\/span><a href=\"https:\/\/www.doa.virginia.gov\/\"><span data-contrast=\"none\">Department of Accounts<\/span><\/a><span data-contrast=\"auto\">. There is&nbsp;a high level&nbsp;of responsibility for these Cardholders to ensure each purchase is compliant, including&nbsp;maintaining&nbsp;a complete card file&nbsp;(digital and\/or paper)&nbsp;with all supporting documentation for each transaction made. Therefore; it is imperative that all members within a department&nbsp;seek&nbsp;assistance&nbsp;from&nbsp;their designated&nbsp;Procurement-educated&nbsp;Office Manager for all&nbsp;purchases and payments before a purchase&nbsp;is made&nbsp;or payment is committed.&nbsp;&nbsp;Additionally, the card may be entered into&nbsp;eVA&nbsp;, the state&rsquo;s e-procurement&nbsp;system,&nbsp;or other university system,&nbsp;(ultimately to&nbsp;be integrated with&nbsp;eVA)&nbsp;for required electronic purchases. Transactions are&nbsp;currently&nbsp;reconciled&nbsp;to&nbsp;appropriate funding&nbsp;(FOAP)&nbsp;within&nbsp;the Bank of America&rsquo;s WORKS&nbsp;online reconciliation and reporting&nbsp;system by the buyer and&nbsp;their&nbsp;designated transaction approver.&nbsp;&nbsp;Ultimately, reconciled&nbsp;transactions will&nbsp;be posted&nbsp;on the budgets associated with the FOAP used.<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/p>\n<p><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><span data-contrast=\"auto\">Training and forms&nbsp;are required to&nbsp;be completed prior to card&nbsp;issuance,&nbsp;and compliance&nbsp;with all applicable laws, regulations, and University policies and procedures&nbsp;is&nbsp;required&nbsp;for continued use of the card.&nbsp;<\/span><i><span data-contrast=\"auto\">Cards that are not used for&nbsp;120 days&nbsp;are automatically closed per DOA requirements.&nbsp;<\/span><\/i><span data-contrast=\"auto\">&nbsp;A variety of resources are available on the&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/\"><span data-contrast=\"none\">Procurement website<\/span><\/a><span data-contrast=\"auto\">&nbsp;for SPCC Cardholders&nbsp;to guide them through the many aspects of&nbsp;the Procurement and Financial responsibilities associated with their position.&nbsp;&nbsp;The SPCC and Procurement Team are always available to&nbsp;assist&nbsp;through direct outreach.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><a href=\"mailto:SPCC@umw.edu\"><span data-contrast=\"none\">SPCC@umw.edu<\/span><\/a><span data-contrast=\"auto\">&nbsp;<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><a href=\"mailto:Procure@umw.edu\"><span data-contrast=\"none\">Procure@umw.edu<\/span><\/a><span data-contrast=\"auto\">&nbsp;<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-ccp-props=\"{}\">&nbsp;<\/span><span style=\"color: #0000ff;\"><b>The UMW Finance Card<\/b>&nbsp;<\/span><br>\n<span data-contrast=\"auto\">UMW obtained an exception from the Department of Accounts (DOA) for&nbsp;use of the&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/available-charge-cards\/umw-finance-card\/\"><span data-contrast=\"none\">UMW Finance card<\/span><\/a><span data-contrast=\"auto\">.<\/span><br>\n<span data-contrast=\"auto\">The UMW Finance Card may be issued to department buyers responsible for&nbsp;procuring&nbsp;goods and services using local funding sources.&nbsp;&nbsp;Office Managers holding a card in their own name will enter the card into&nbsp;eVA&nbsp;for required electronic purchases.&nbsp;Transactions are managed via the WORKS system by the buyer and supervisor.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The card may also be issued to faculty for non-regulated eVA procurements and in rare exception, to departments for centralized and controlled management for student check out.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">For Individuals or departments without use of a card, the UMW Finance Card may be checked out from the Cashiers Office Window in Lee Hall for&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel\/travel-with-students\/\"><span data-contrast=\"none\">student travel<\/span><\/a><span data-contrast=\"auto\">&nbsp;or&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/business-meals\/\"><span data-contrast=\"none\">business meal needs<\/span><\/a><span data-contrast=\"auto\">.&nbsp; Transactions are managed via the Works system by the Cashiers Office and the AVP\/Controller of Finance.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span data-ccp-props=\"{}\">&nbsp;<\/span><span style=\"color: #008080;\"><b>FOOD TRAVEL &amp; REIMBURSEMENT<\/b><\/span><\/p>\n<p><span style=\"color: #0000ff;\">Food&nbsp;<\/span><br>\n<span data-contrast=\"auto\">If a human is consuming the food, you must have a&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/forms\/#businessmeal\"><span data-contrast=\"none\">Business Meal and Food Approval Form<\/span><\/a><span data-contrast=\"auto\">&nbsp;(BMF).<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">In addition:<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"7\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">The BMF form is&nbsp;required&nbsp;prior to the meal,<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"7\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Allowable rates are based on meal type and location and;<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"7\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">A detailed itemized receipt is&nbsp;required<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Procurement regulations apply and are incorporated into the Business Meal and Food Guidance website. The Food Purchase Guidance table details the food requirements for on and off campus dining, catering,&nbsp;appropriate card&nbsp;use and procurement guidelines.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span style=\"color: #0000ff;\">Travel&nbsp;<\/span><br>\n<span data-contrast=\"auto\">A good starting point for travel is the Accounts Payable website:&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel-2\/\"><span data-contrast=\"none\">https:\/\/adminfinance.umw.edu\/ap\/travel-2\/<\/span><\/a><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span style=\"color: #0000ff;\">Travel Pre-Approvals and Reimbursements&nbsp;<\/span><br>\n<span data-contrast=\"auto\">The<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\"><span data-contrast=\"none\">&nbsp;Emburse<\/span><\/a><span data-contrast=\"auto\">&nbsp;Enterprise system is managed by the Accounts Payable office for online<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel-2\/\"><span data-contrast=\"none\">&nbsp;travel pre-approvals and reimbursement<\/span><\/a><span data-contrast=\"auto\">&nbsp;requests for employees,&nbsp;students&nbsp;and guests.&nbsp; All employees have access to&nbsp;Emburse&nbsp;Enterprise via single&nbsp;sign-on.&nbsp;&nbsp;&nbsp; When travel reimbursements are necessary for students and guests, employees must first direct them to the&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/vendor-information-page\/\"><span data-contrast=\"none\">online questionnaire<\/span><\/a><span data-contrast=\"auto\">.&nbsp; Completing the questionnaire does not allow the student or guests to access&nbsp;Emburse&nbsp;Enterprise, it allows the student and guest information to populate in&nbsp;Emburse&nbsp;Enterprise&nbsp;so employees may enter requests on their behalf.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props='{\"335552541\":1,\"335559685\":1440,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"auto\">Knowledge of FOAPAL is necessary for completing the necessary fields within the system.<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props='{\"335552541\":1,\"335559685\":1440,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"2\" data-aria-level=\"2\"><span data-contrast=\"auto\">Video and&nbsp;FAQs&nbsp;are posted that include travel questions specific to faculty concerns.<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<p><span data-ccp-props='{\"335559685\":1440,\"335559739\":0}'>&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\/reimbursements\/\"><span data-contrast=\"none\">Reimbursements for non travel related expenses<\/span><\/a><span data-contrast=\"auto\">&nbsp;will also be managed via&nbsp;Emburse&nbsp;Enterprise.<\/span><br>\n<b><span data-contrast=\"auto\">Non-travel reimbursements&nbsp;should be&nbsp;rare, and only in cases of emergency<\/span><\/b><span data-contrast=\"auto\">.<\/span><span data-contrast=\"auto\">&nbsp;All purchases with UMW funding sources must follow procurement regulations, mandatory contracts, and\/or&nbsp;eVA&nbsp;entry.&nbsp;Faculty and staff should contact the department buyer for any purchases to be made&nbsp;<\/span><b><span data-contrast=\"auto\">PRIOR<\/span><\/b><span data-contrast=\"auto\">&nbsp;to the purchase being made.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel\/direct-deposit\/\"><span data-contrast=\"none\">Direct Deposit<\/span><\/a><span data-contrast=\"auto\">&nbsp;is&nbsp;required for all employee reimbursements.<\/span><br>\n<span data-contrast=\"auto\">Direct questions to&nbsp;<\/span><a href=\"mailto:payables@umw.edu\"><span data-contrast=\"none\">mailto:payables@umw.edu<\/span><\/a><span data-contrast=\"auto\">&nbsp;or&nbsp;<\/span><a href=\"mailto:ltemple@umw.edu\"><span data-contrast=\"none\">mailto:ltemple@umw.edu<\/span><\/a><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span data-ccp-props=\"{}\">&nbsp;<\/span><span style=\"color: #008080;\"><b>RISK MANAGEMENT<\/b><\/span><\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/budget\/risk-management\/\"><span data-contrast=\"none\">Risk Management<\/span><\/a><span data-contrast=\"auto\">&nbsp;serves as the liaison to the Commonwealth&rsquo;s Division of Risk Management and is the lead official when dealing with external organizations&nbsp;regarding&nbsp;accident investigations and insurance claims.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Risk Management administers the Commonwealth&rsquo;s Risk Management Plan to protect the Commonwealth and the University&rsquo;s financial assets. The office also supports University departments by assessing potential risks, recommending action to manage hazards, or suggesting the contractual transfer of those risks.&nbsp;In the event of&nbsp;a mishap, Risk Management will&nbsp;assist&nbsp;in both controlling the loss and recovery through insurance.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">The Commonwealth Risk Management Plan provides the University coverage for:<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335559738\":0,\"335559739\":0}'>&nbsp;<\/span><\/p>\n<p><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335559738\":0,\"335559739\":0}'>&nbsp;<\/span><span data-contrast=\"auto\">Automobile Liability Coverage for UMW owned vehicles and rental cars used for official university business or travel<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335559737\":0,\"335559738\":0,\"335559739\":0}'>&nbsp;<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"14\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Property Loss\/Damage Coverage for UMW owned property<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335559737\":0,\"335559738\":0,\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"14\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">General Liability Coverage for an individual seeking to file a claim against the University&rsquo; liability coverage, for injury or property damage resulting from negligence on the part of the university.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335559737\":0,\"335559738\":0,\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"14\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"4\" data-aria-level=\"1\"><span data-contrast=\"auto\">Professional and Medical Malpractice Liability for UMW and its employees as well as agents of the Commonwealth &ldquo;For action arising out of the performance of required job duties.&rdquo; This includes university employed medical staff.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335559737\":0,\"335559738\":0,\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"14\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"5\" data-aria-level=\"1\"><span data-contrast=\"auto\">Faithful Performance of Duty Bond Plan for bonded university employees.<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335559737\":0,\"335559738\":0,\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">&nbsp;<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335559685\":720,\"335559737\":0,\"335559738\":0,\"335559739\":0}'>&nbsp;<\/span><i><span data-contrast=\"auto\">Workers Compensation Coverage is administered by the Department of Human Resources.<\/span><\/i><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335559685\":720,\"335559737\":0,\"335559738\":0,\"335559739\":0}'>&nbsp;<\/span><\/p>\n<p><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"335559685\":720,\"335559737\":0,\"335559738\":0,\"335559739\":0}'>&nbsp;<\/span><span data-contrast=\"auto\">Risk Management should be contacted for all matters related to:<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Automobile Liability<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Property Loss<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">General Liability<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"&#61623;\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props='{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"&#61623;\",\"469777815\":\"hybridMultilevel\"}' data-aria-posinset=\"4\" data-aria-level=\"1\"><span data-contrast=\"auto\">Professional and Medical Malpractice Liability<\/span><span data-ccp-props='{\"335559739\":0}'>&nbsp;<\/span><\/li>\n<\/ul>\n<p><span data-ccp-props='{\"335559685\":720,\"335559739\":0}'>&nbsp;<\/span><span data-contrast=\"auto\">Employee accidents and Workers Compensation should be directed to Human Resources.<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Email&nbsp;<\/span><a href=\"mailto:risk@umw.edu\"><span data-contrast=\"none\">risk@umw.edu<\/span><\/a><span data-contrast=\"auto\">&nbsp;or call Pam Taggert (540) 654-1018.&nbsp;<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"auto\">Submit requests for Certificates of Coverage-<\/span><a href=\"https:\/\/adminfinance.umw.edu\/budget\/risk-management\/certificate-of-coverage\/\"><span data-contrast=\"none\">https:\/\/adminfinance.umw.edu\/budget\/risk-management\/certificate-of-coverage\/<\/span><\/a><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span data-ccp-props=\"{}\">&nbsp;<span style=\"color: #008080;\"><b>ADVANCEMENT &amp; ALUMNI ENGAGEMENT RESOURCES FOR FACULTY &amp; STAFF<\/b><\/span><\/span><\/p>\n<p><span data-contrast=\"auto\">Links to these resources will soon be available under the &ldquo;Quick Links&rdquo; menu at&nbsp;<\/span><a href=\"https:\/\/www.umw.edu\/in\/\"><span data-contrast=\"none\">umw.edu\/in<\/span><\/a><\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/08\/AAE-and-Foundation-Resources-One-Pager-1.pdf\"><span data-contrast=\"none\">https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/08\/AAE-and-Foundation-Resources-One-Pager-1.pdf<\/span><\/a><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<p><span data-ccp-props=\"{}\">&nbsp;<\/span><span data-contrast=\"auto\">We&rsquo;re&nbsp;here to help<\/span><span data-contrast=\"auto\">:<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559685\":0,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276,\"335559991\":0}'>&nbsp;<\/span><\/p>\n<p><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276}'>&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/tess\/\"><span data-contrast=\"none\">Training Compliance and System Support<\/span><\/a><span data-contrast=\"auto\">&nbsp;(TCSS) provides training and support to buyers and office managers related to eVA purchase orders, receiving, Banner, and UMW&rsquo;s eCommerce system.&nbsp;&nbsp;In addition, TCSS manages the University&rsquo;s&nbsp;Agency&nbsp;Risk Management and Internal Control Standards (ARMICS) evaluation,&nbsp;reviews&nbsp;and certifications.&nbsp;&nbsp;&nbsp;<\/span><a href=\"mailto:tcss@umw.edu\"><span data-contrast=\"none\">tcss@umw.edu<\/span><\/a><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276}'>&nbsp;<\/span><\/p>\n<p><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276}'>&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/ap\"><span data-contrast=\"none\">Accounts Payable<\/span><\/a><span data-contrast=\"auto\">&nbsp;manages&nbsp;vendor&nbsp;setup,&nbsp;vendor&nbsp;and other non-payroll related payments, the travel pre-approval and reimbursement system, business meal&nbsp;policies&nbsp;and procedures,&nbsp;the&nbsp;UMW&nbsp;Finance Card program and more.&nbsp;&nbsp;<\/span><a href=\"mailto:payables@umw.edu\"><span data-contrast=\"none\">payables@umw.edu<\/span><\/a><span data-contrast=\"auto\">&nbsp;<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276}'>&nbsp;<\/span><\/p>\n<p><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276}'>&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/\"><span data-contrast=\"none\">Procurement Services<\/span><\/a><span data-contrast=\"auto\">&nbsp;assists&nbsp;the university in&nbsp;procuring&nbsp;all goods and services and manages the SPCC card program.&nbsp;<\/span><a href=\"mailto:procure@umw.ed\"><span data-contrast=\"none\">procure@umw.edu<\/span><\/a><span data-contrast=\"auto\">&nbsp;<\/span><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276}'>&nbsp;<\/span><\/p>\n<p><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276}'>&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/payroll\/\"><span data-contrast=\"none\">Payroll<\/span><\/a><span data-contrast=\"auto\">&nbsp;is responsible for&nbsp;MyTime, making payroll related payments and providing support to employees and supervisors using MyTime and Cardinal ESS&nbsp;&nbsp;<\/span><a href=\"mailto:payroll@umw.edu\"><span data-contrast=\"none\">payroll@umw.edu<\/span><\/a><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276}'>&nbsp;<\/span><\/p>\n<p><span data-ccp-props='{\"134233117\":false,\"134233118\":false,\"201341983\":0,\"335559737\":0,\"335559738\":0,\"335559739\":0,\"335559740\":276}'>&nbsp;<\/span><a href=\"https:\/\/adminfinance.umw.edu\/budget\/\"><span data-contrast=\"none\">Budget and Financial Analysis<\/span><\/a><span data-contrast=\"auto\">&nbsp;<\/span><span data-contrast=\"auto\">supports&nbsp;the campus in development and management of the University budget<\/span><span data-contrast=\"auto\">.&nbsp;&nbsp;<\/span><span data-ccp-props=\"{}\">&nbsp;<\/span><\/p>\n<\/div><\/div>\n<\/div><p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>August 17th 11:30am-1:00pm Jepson 225 &nbsp; Welcome &ndash; Tim O&rsquo;Donnell,&nbsp; Provost Panel Introductions: Pamela Taggert, Executive Director of Budget and Financial Analysis Kate Wheeler, Budget Analyst Chris Wesley, Budget Analyst Julie Smith, Associate Vice President for Finance and Controller Lauren Bass, Accounts Payable Manager Lindsay Fare, Senior Contract Officer Stacy Roe, Assistant Director of Training, [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63121","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.0 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Faculty Guide To Finance, Budget &amp; Procurement Fundamentals - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, 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encoding=\"utf-8\" ?><h1 style=\"text-align: center;\"><span style=\"color: #000080;\"><strong>Finance &amp; Procurement Training<\/strong><\/span><\/h1><p>TCSS partners with Procurement Services to deliver training for Finance users, including new buyers, experienced buyers, and budget managers. To comply with <a href=\"https:\/\/adminfinance.umw.edu\/finance\/financial-management\/compliance\/finance-securitycompliance\/\" target=\"_blank\" rel=\"noopener\">Finance Security standards<\/a>, all Finance users must complete the required forms and training before accessing secured systems.<\/p><p style=\"text-align: center;\">Instructor led training sessions are conducted via Zoom. Please contact <a href=\"mailto:tcss@umw.edu\">tcss@umw.edu<\/a> to make an appointment.<\/p><div class=\"accordion\">\n<p style=\"text-align: left;\"><\/p><div class=\"responsive-tabs\">\n<h2 class=\"tabtitle\">Buyer Training - Building Procurement &amp; Finance Confidence  <\/h2>\n<div class=\"tabcontent\">\n\n<p>We want all Finance users to feel confident and fully equipped to fulfill their roles as buyers for UMW.&nbsp; New Buyer Training is divided into six phases to keep the content manageable and flexible with your schedule. Each phase builds on the previous one, guiding you through systems, policies, and tasks you&rsquo;ll use regularly. Existing buyers may schedule refresher training on any topic.<\/p>\n<p data-start=\"544\" data-end=\"600\">\n<\/p><\/div><h2 class=\"tabtitle\">Sessions &amp; Descriptions<\/h2>\n<div class=\"tabcontent\">\n\n<p data-start=\"544\" data-end=\"600\"><strong>Module 1: Fundamentals of Finance<\/strong><\/p>\n<p data-start=\"544\" data-end=\"600\">Self-Paced<br>\nApproximate Length: 1 hour<\/p>\n<p data-start=\"602\" data-end=\"690\">Start with the basics &ndash; get to know our financial structure, systems, and reporting tools. We take a personalized approach by reviewing your department FOAPAL, budget, and past purchase activity.<\/p>\n<ul data-start=\"692\" data-end=\"845\">\n<li data-start=\"692\" data-end=\"722\">\n<p data-start=\"694\" data-end=\"722\">Chart of Accounts &amp; FOAPAL<\/p>\n<\/li>\n<li data-start=\"723\" data-end=\"739\">\n<p data-start=\"725\" data-end=\"739\">Fund Sources<\/p>\n<\/li>\n<li data-start=\"740\" data-end=\"768\">\n<p data-start=\"742\" data-end=\"768\"><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/08\/Intro-to-Finance-Systems.pdf\" target=\"_blank\" rel=\"noopener\">Finance Systems<\/a> Overview<\/p>\n<\/li>\n<li data-start=\"769\" data-end=\"794\">\n<p data-start=\"771\" data-end=\"794\">Banner Budget Queries<\/p>\n<\/li>\n<li data-start=\"795\" data-end=\"821\">\n<p data-start=\"797\" data-end=\"821\">Finance Report Central<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"847\" data-end=\"850\">\n<p data-start=\"852\" data-end=\"896\"><strong>Module 2: Foundations of Procurement<\/strong><\/p>\n<p data-start=\"898\" data-end=\"979\">Understand the rules and responsibilities that guide purchasing decisions at UMW.<\/p>\n<p data-start=\"898\" data-end=\"979\">Self-paced<br>\nApproximate Length: 45 minutes<\/p>\n<ul data-start=\"981\" data-end=\"1097\">\n<li data-start=\"981\" data-end=\"1027\">\n<p data-start=\"983\" data-end=\"1027\">Procurement laws, policies, and procedures<\/p>\n<\/li>\n<li data-start=\"1028\" data-end=\"1047\">\n<p data-start=\"1030\" data-end=\"1047\">Payment methods<\/p>\n<\/li>\n<li data-start=\"1048\" data-end=\"1097\">\n<p data-start=\"1050\" data-end=\"1097\">Key questions to ask before making a purchase<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"1099\" data-end=\"1102\">\n<p data-start=\"1104\" data-end=\"1132\"><strong>Module 3: Inside eVA<\/strong><\/p>\n<p data-start=\"1134\" data-end=\"1215\">Get hands-on with eVA and learn how to manage key purchasing tasks and approvals.<\/p>\n<p data-start=\"1134\" data-end=\"1215\">Self-paced<br>\nApproximate Length: 1 hour<\/p>\n<ul data-start=\"1217\" data-end=\"1395\">\n<li data-start=\"1217\" data-end=\"1244\">\n<p data-start=\"1219\" data-end=\"1244\">Searching for suppliers<\/p>\n<\/li>\n<li data-start=\"1245\" data-end=\"1270\">\n<p data-start=\"1247\" data-end=\"1270\">Entering requisitions<\/p>\n<\/li>\n<li data-start=\"1271\" data-end=\"1297\">\n<p data-start=\"1273\" data-end=\"1297\">Managing change orders<\/p>\n<\/li>\n<li data-start=\"1298\" data-end=\"1326\">\n<p data-start=\"1300\" data-end=\"1326\">Punch-out catalog orders<\/p>\n<\/li>\n<li data-start=\"1327\" data-end=\"1354\">\n<p data-start=\"1329\" data-end=\"1354\">Adding ad-hoc approvers<\/p>\n<\/li>\n<li data-start=\"1355\" data-end=\"1395\">\n<p data-start=\"1357\" data-end=\"1395\">Understanding eVA approval workflows<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"1397\" data-end=\"1400\">\n<p data-start=\"1402\" data-end=\"1432\"><strong>Module 4: SPCC &amp; Works<\/strong><\/p>\n<p data-start=\"1434\" data-end=\"1522\">Learn how to manage your SPCC responsibilities and reconcile Works correctly each month.<\/p>\n<p data-start=\"1434\" data-end=\"1522\">Self-Paced<br>\nApproximate Length: 1.5 Hours<\/p>\n<ul data-start=\"1524\" data-end=\"1694\">\n<li data-start=\"1524\" data-end=\"1556\">\n<p data-start=\"1526\" data-end=\"1556\">Reconciling Works statements<\/p>\n<\/li>\n<li data-start=\"1557\" data-end=\"1596\">\n<p data-start=\"1559\" data-end=\"1596\">SPCC Payment Card File requirements<\/p>\n<\/li>\n<li data-start=\"1597\" data-end=\"1635\">\n<p data-start=\"1599\" data-end=\"1635\">Attaching supporting documentation<\/p>\n<\/li>\n<li data-start=\"1636\" data-end=\"1667\">\n<p data-start=\"1638\" data-end=\"1667\">General Ledger (GL) entries<\/p>\n<\/li>\n<li data-start=\"1668\" data-end=\"1694\">\n<p data-start=\"1670\" data-end=\"1694\">SPCC-related reporting<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"1696\" data-end=\"1699\">\n<p data-start=\"1701\" data-end=\"1754\"><strong>Module 5: Banner Receiving &amp; Direct Pay Entry<\/strong><\/p>\n<p data-start=\"1701\" data-end=\"1754\">Instructor Led<br>\nApproximate Length: 1 hour<\/p>\n<p data-start=\"1756\" data-end=\"1848\">Ensure accurate payments and compliance by understanding receiving and direct pay processes.<\/p>\n<ul data-start=\"1850\" data-end=\"1979\">\n<li data-start=\"1850\" data-end=\"1891\">\n<p data-start=\"1852\" data-end=\"1891\">How to determine Banner receive dates<\/p>\n<\/li>\n<li data-start=\"1892\" data-end=\"1930\">\n<p data-start=\"1894\" data-end=\"1930\">Prompt Pay due date considerations<\/p>\n<\/li>\n<li data-start=\"1931\" data-end=\"1979\">\n<p data-start=\"1933\" data-end=\"1979\">When and how to enter a Direct Pay in Banner<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"1981\" data-end=\"1984\">\n<p data-start=\"1986\" data-end=\"2024\"><strong>Module 6: eCommerce Training<\/strong><\/p>\n<p data-start=\"1986\" data-end=\"2024\">Instructor Led<br>\nApproximate Length: 1 hour<\/p>\n<p data-start=\"2025\" data-end=\"2059\"><em data-start=\"2025\" data-end=\"2059\">For eCommerce Site Managers only<\/em><\/p>\n<p data-start=\"2061\" data-end=\"2144\">A specialized session focused on managing the eCommerce platform and related tasks.<\/p>\n<ul data-start=\"2146\" data-end=\"2205\">\n<li data-start=\"2146\" data-end=\"2173\">\n<p data-start=\"2148\" data-end=\"2173\">eCommerce site overview<\/p>\n<\/li>\n<li data-start=\"2174\" data-end=\"2205\">\n<p data-start=\"2176\" data-end=\"2205\">Reconciliation requirements<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"2207\" data-end=\"2210\">\n<p data-start=\"2212\" data-end=\"2229\"><\/p><\/div><\/div>\n<p data-start=\"2212\" data-end=\"2229\"><\/p><div class=\"responsive-tabs\">\n<h2 class=\"tabtitle\">Budget Manager Training<\/h2>\n<div class=\"tabcontent\">\n\n<p data-start=\"2212\" data-end=\"2229\">This session provides an introduction to Finance for individuals responsible for budgets, including managing operational and cash balances, reviewing purchases, encumbrances and generating reports.<\/p>\n<p data-start=\"2212\" data-end=\"2229\">Instructor Led<br>\nApproximate Length: 1 hour<\/p>\n<p data-start=\"2212\" data-end=\"2229\"><\/p><\/div><\/div>\n<\/div><p>&#128161; <strong>Need Help?<\/strong><\/p><p data-start=\"2231\" data-end=\"2386\">If you have questions or would like to schedule training please email TCSS at <a class=\"cursor-pointer\" href=\"mailto:tcss@umw.edu\" target=\"_blank\" rel=\"noopener\" data-start=\"2350\" data-end=\"2385\">tcss@umw.edu<\/a>.<\/p><p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Finance &amp; Procurement TrainingTCSS partners with Procurement Services to deliver training for Finance users, including new buyers, experienced buyers, and budget managers. To comply with Finance Security standards, all Finance users must complete the required forms and training before accessing secured systems.Instructor led training sessions are conducted via Zoom. Please contact tcss@umw.edu to make an [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63110","page","type-page","status-publish","hentry","entry","has-post-thumbnail"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.0 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>- Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:description\" content=\"Finance &amp; Procurement TrainingTCSS partners with Procurement Services to deliver training for Finance users, including new buyers, experienced buyers, and budget managers. To comply with Finance Security standards, all Finance users must complete the required forms and training before accessing secured systems.Instructor led training sessions are conducted via Zoom. Please contact tcss@umw.edu to make an [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/\" \/>\n<meta property=\"og:site_name\" content=\"Training, Compliance, and System Support\" \/>\n<meta property=\"article:modified_time\" content=\"2026-05-08T15:44:55+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/tess\\\/training-purchasing-budget-works-new\\\/\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/tess\\\/training-purchasing-budget-works-new\\\/\",\"name\":\"- Training, Compliance, and System Support\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/tess\\\/#website\"},\"datePublished\":\"2025-07-08T19:29:15+00:00\",\"dateModified\":\"2026-05-08T15:44:55+00:00\",\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/adminfinance.umw.edu\\\/tess\\\/training-purchasing-budget-works-new\\\/\"]}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/adminfinance.umw.edu\\\/tess\\\/#website\",\"url\":\"https:\\\/\\\/adminfinance.umw.edu\\\/tess\\\/\",\"name\":\"Training, Compliance, and System Support\",\"description\":\"University of Mary Washington\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/adminfinance.umw.edu\\\/tess\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"- Training, Compliance, and System Support","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/","og_locale":"en_US","og_type":"article","og_description":"Finance &amp; Procurement TrainingTCSS partners with Procurement Services to deliver training for Finance users, including new buyers, experienced buyers, and budget managers. To comply with Finance Security standards, all Finance users must complete the required forms and training before accessing secured systems.Instructor led training sessions are conducted via Zoom. Please contact tcss@umw.edu to make an [&hellip;]","og_url":"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/","og_site_name":"Training, Compliance, and System Support","article_modified_time":"2026-05-08T15:44:55+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/","url":"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/","name":"- Training, Compliance, and System Support","isPartOf":{"@id":"https:\/\/adminfinance.umw.edu\/tess\/#website"},"datePublished":"2025-07-08T19:29:15+00:00","dateModified":"2026-05-08T15:44:55+00:00","inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/"]}]},{"@type":"WebSite","@id":"https:\/\/adminfinance.umw.edu\/tess\/#website","url":"https:\/\/adminfinance.umw.edu\/tess\/","name":"Training, Compliance, and System Support","description":"University of Mary Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/tess\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages\/63110","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/users\/29983"}],"replies":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/comments?post=63110"}],"version-history":[{"count":0,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages\/63110\/revisions"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/media?parent=63110"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":63090,"date":"2025-05-29T14:55:05","date_gmt":"2025-05-29T18:55:05","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/tess\/?page_id=63090"},"modified":"2025-12-03T15:23:29","modified_gmt":"2025-12-03T20:23:29","slug":"june-2025-bug-bites","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/tess\/june-2025-bug-bites\/","title":{"rendered":"June 2025 BUG Bites"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63092 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/BUG-bites-june.jpg\" alt=\"\" width=\"525\" height=\"81\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/BUG-bites-june.jpg 596w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/BUG-bites-june-300x46.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/BUG-bites-june-465x72.jpg 465w\" sizes=\"auto, (max-width: 525px) 100vw, 525px\"><\/p><p style=\"text-align: center;\"><strong>All sessions are held via Zoom. Please refer to the link next to the topic in the table below.<\/strong><\/p><p style=\"text-align: left;\">The June BUG Bites are bite-sized and informational 25-minute sessions designed to support our community of buyers with refresher information about Procurement and SPCC topics.<\/p><p style=\"text-align: left;\">Office managers may be supporting different individuals, different departments, and have different FOAPs, but the basic procurement foundation underlying all purchasing needs are the same across the board.<\/p><p style=\"text-align: left;\">These BUG Bites will review some of the Procurement basics such as the competition and eVA purchase order requirements, provide a tutorial on how to search for micro businesses to support that competition requirement, go over purchase pre-approvals, and Works transaction reconciliation.<\/p><p style=\"text-align: center;\"><span style=\"color: #008000;\"><em>All sessions will be recorded and made available for on-demand viewing once the session is complete.<\/em><\/span><\/p><table style=\"height: 674px; border-style: inset; width: 690px;\" width=\"706\">\n<tbody>\n<tr style=\"background-color: #15137d;\">\n<td style=\"width: 115.025px; height: 40px; text-align: center; border-style: inset;\"><span style=\"color: #ffffff;\"><strong>Date\/Time<\/strong><\/span><\/td>\n<td style=\"width: 126.525px; text-align: center; height: 40px; border-style: inset;\"><span style=\"color: #ffffff;\"><strong>Session<\/strong><\/span><\/td>\n<td style=\"width: 170.812px; text-align: center; height: 40px; border-style: inset;\"><span style=\"color: #ffffff;\"><strong>Description<\/strong><\/span><\/td>\n<td style=\"width: 142.962px; text-align: center; height: 40px; border-style: inset;\"><span style=\"color: #ffffff;\"><strong>Zoom Link<\/strong><\/span><\/td>\n<td style=\"width: 105.475px; text-align: center; height: 40px; border-style: inset;\"><span style=\"color: #ffffff;\"><strong>Recording<\/strong><\/span><\/td>\n<\/tr>\n<tr style=\"height: 80px;\">\n<td style=\"width: 115.025px; height: 32px; border-style: inset; text-align: center; vertical-align: middle;\">June 4<sup>th<\/sup>, 1pm<\/td>\n<td style=\"width: 126.525px; height: 32px; border-style: inset; text-align: center; vertical-align: middle;\">Works Transaction Reconciliation<\/td>\n<td style=\"width: 170.812px; height: 32px; border-style: inset; text-align: center; vertical-align: middle;\">\n<p style=\"text-align: center;\">GL segment allocations, including GL09 and GL10, taxes, required attachments, etc.<\/p>\n<\/td>\n<td style=\"width: 142.962px; height: 32px; border-style: inset; text-align: center; vertical-align: middle;\">\n<p style=\"text-align: center;\">\nMeeting ID: 897 8777 3227<br>\nPasscode: 224032<\/p>\n<\/td>\n<td style=\"width: 105.475px; height: 32px; border-style: inset; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/June%202025%20Procurement%20BUG%20Bites\/Works%20Transaction%20Reconciliation%20BUG%20Bite%20Recording.mp4?csf=1&amp;web=1&amp;e=FtR8Kj\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63068 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"38\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 38px) 100vw, 38px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 117px;\">\n<td style=\"width: 115.025px; height: 117px; border-style: inset; text-align: center; vertical-align: middle;\">June 11<sup>th<\/sup>, 1pm<\/td>\n<td style=\"width: 126.525px; height: 117px; border-style: inset; text-align: center; vertical-align: middle;\">Purchase Pre-Approvals<\/td>\n<td style=\"width: 170.812px; height: 117px; border-style: inset; text-align: center; vertical-align: middle;\">IT approvals, cabinet approvals, business meal &amp; food approval forms, travel pre-approvals, etc.<\/td>\n<td style=\"width: 142.962px; height: 117px; border-style: inset; text-align: center; vertical-align: middle;\">\n<p style=\"text-align: center;\">Join Here!<br>\nMeeting ID: 830 9502 4794<br>\nPasscode: 876333<\/p>\n<\/td>\n<td style=\"width: 105.475px; height: 117px; border-style: inset; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/June%202025%20Procurement%20BUG%20Bites\/Purchase%20Payment%20Pre-Approvals.mp4?csf=1&amp;web=1&amp;e=yWGhj8\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63068 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"37\" height=\"36\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 115px;\">\n<td style=\"width: 115.025px; height: 84px; border-style: inset; text-align: center; vertical-align: middle;\">June 12<sup>th<\/sup>, 1pm<\/td>\n<td style=\"width: 126.525px; height: 84px; border-style: inset; text-align: center; vertical-align: middle;\">Procurement Competition Requirements<\/td>\n<td style=\"width: 170.812px; height: 84px; border-style: inset; text-align: center; vertical-align: middle;\">Contracts, Exemptions, Micro Business and Justifications<\/td>\n<td style=\"width: 142.962px; height: 84px; border-style: inset; text-align: center; vertical-align: middle;\">Join Here!<br>\nMeeting ID: 897 8964 5830<br>\nPasscode: 094850<\/td>\n<td style=\"width: 105.475px; height: 84px; border-style: inset; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/June%202025%20Procurement%20BUG%20Bites\/Procurement%20Competition%20Requirements%20Recording.mp4?csf=1&amp;web=1&amp;e=hvcLf8\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63068 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"37\" height=\"36\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 114px;\">\n<td style=\"width: 115.025px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">June 17<sup>th<\/sup>, 11am<\/td>\n<td style=\"width: 126.525px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">Searching for Micro Businesses<\/td>\n<td style=\"width: 170.812px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">Tutorial on how to search for micro businesses<\/td>\n<td style=\"width: 142.962px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">Join Here!<br>\nMeeting ID: 886 6719 5983<br>\nPasscode: 938161<\/td>\n<td style=\"width: 105.475px; height: 88px; border-style: inset; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/June%202025%20Procurement%20BUG%20Bites\/BUG%20Bite%20Searching%20for%20Micro%20Businesses.mp4?csf=1&amp;web=1&amp;e=lnCZRa\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63068 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"36\" height=\"36\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 36px) 100vw, 36px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 125px;\">\n<td style=\"width: 115.025px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">June 25<sup>th<\/sup>, 1pm<\/td>\n<td style=\"width: 126.525px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">Procurement eVA Purchase Order Requirement<\/td>\n<td style=\"width: 170.812px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">eVA Purchase Order Requirement and exemptions<\/td>\n<td style=\"width: 142.962px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">Join Here!<br>\nMeeting ID: 879 7625 7059<br>\nPasscode: 706226<\/td>\n<td style=\"width: 105.475px; height: 88px; border-style: inset; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/June%202025%20Procurement%20BUG%20Bites\/June%202025%20BUG%20Bite%20eVA%20Purchase%20Orders.mp4?csf=1&amp;web=1&amp;e=UMbn5v\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63068 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\"><\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table><p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>All sessions are held via Zoom. Please refer to the link next to the topic in the table below.The June BUG Bites are bite-sized and informational 25-minute sessions designed to support our community of buyers with refresher information about Procurement and SPCC topics.Office managers may be supporting different individuals, different departments, and have different FOAPs, [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63090","page","type-page","status-publish","hentry","entry","has-post-thumbnail"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.0 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>June 2025 BUG Bites - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/june-2025-bug-bites\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"June 2025 BUG Bites\" \/>\n<meta property=\"og:description\" content=\"All sessions are held via Zoom. 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BUG Bites will review the fundamentals of finance, which include terminology, systems, and reports impacted by change.<\/span><\/h4><p>&nbsp;<\/p><p style=\"text-align: center;\"><span style=\"color: #000080;\"><strong>Questions answered during these sessions include<\/strong>:<\/span><\/p><p style=\"text-align: center;\"><span style=\"color: #000080;\">How do I identify my new faculty members?<\/span><br>\n<span style=\"color: #000080;\">How do I know which department budgets (FOAPAL) I am responsible for?<\/span><br>\n<span style=\"color: #000080;\">How do I know which reports will help me identify changes in my area?<\/span><br>\n<span style=\"color: #000080;\">How do I know which systems are impacted by the change?<\/span><br>\n<span style=\"color: #000080;\">How can I verify MyTime is updated with my changes?<\/span><\/p><p style=\"text-align: center;\"><em>All sessions will be recorded and made available for on-demand viewing.&nbsp; Join <a href=\"https:\/\/umw-sso.zoom.us\/j\/84292568341\" target=\"_blank\" rel=\"noopener\">HERE<\/a><\/em><\/p><table style=\"width: 100%; border-collapse: collapse; border-style: solid; border-color: #787373;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; background-color: #15228a; height: 24px; border-color: #8a8888; border-style: solid; text-align: center;\"><span style=\"color: #ffffff;\">Date\/Time<\/span><\/td>\n<td style=\"width: 27.9559%; background-color: #15228a; height: 24px; border-color: #8a8888; border-style: solid; text-align: center;\"><span style=\"color: #ffffff;\">Session<\/span><\/td>\n<td style=\"width: 35.5711%; background-color: #15228a; height: 24px; border-color: #8a8888; border-style: solid; text-align: center;\"><span style=\"color: #ffffff;\">Description<\/span><\/td>\n<td style=\"width: 15.5311%; background-color: #15228a; height: 24px; border-color: #8a8888; border-style: solid; text-align: center;\"><span style=\"color: #ffffff;\">Recording<\/span><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 6th, 11:00 AM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Chart of Accounts-Part 1<br>\nYour host: Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Chart of Accounts review to include Terminology<br>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/Crossword-Puzzle.pdf\" target=\"_blank\" rel=\"noopener\">Get the Crossword Puzzle<\/a><\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/umw-sso.zoom.us\/rec\/share\/uZKt6Br6tJFuT8UqUE0n11uYJfaEG8ijgw5QmCQv3wik4Ef6yubnBG6ZcUBZW8Ra.Q4DjiDw5PsYVEi9g?startTime=1746543610000\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068 \" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 48px;\">\n<td style=\"width: 20.7415%; border-style: solid; border-color: #8a8888; height: 48px; text-align: center;\">May 7th, 11:00 AM<\/td>\n<td style=\"width: 27.9559%; border-style: solid; border-color: #8a8888; height: 48px; text-align: center;\">Chart of Accounts-Part 2<br>\nYour host: Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; border-style: solid; border-color: #8a8888; height: 48px; text-align: center;\">Chart of Accounts review to include Terminology and Budget Views. FGIBDST<br>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/Crossword-Puzzle.pdf\" target=\"_blank\" rel=\"noopener\">Get the Crossword Puzzle<\/a><\/td>\n<td style=\"width: 15.5311%; border-style: solid; border-color: #8a8888; height: 48px; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/05-07-25%20FOAPAL%20Part%20II.mp4?csf=1&amp;web=1&amp;e=ymYsga\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 8th, 1:00 PM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Sharepoint Reporting<br>\nYour host: Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Report identification for Chart of Account Changes. Account, Org, and Program hierarchy reports in SharePoint. Banner SSB Org Hierarchy report.<\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/05-08-2025%20SharePoint%20Reporting.mp4?csf=1&amp;web=1&amp;e=hCidDA\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 20th, 11:00 AM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Integrated Systems &ndash; eVA &amp; Works<br>\nYour hosts: Vickie Chapman, Samantha McDonough &amp; Michelle Pickham<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Review of data flow from eVA to Banner. Works Review<\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/umw-sso.zoom.us\/rec\/share\/B7NszDSnca4mLUba1qRo8-muDdILmYlZ0ichWSD-Q7y11C2w0cv1r1CE9XBejueT.IykzrmxCVwOGXsbA?startTime=1747753246000\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 21st, 1:00 PM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Integrated Systems-Emburse<br>\nYour hosts: Laura Temple and Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Review of Data Exchanges between Banner &amp; Emburse to include FOAPAL, Travel, Reimbursements, Tracking, and Banner &ldquo;T&rdquo; Invoice<\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/05-21-2025%20Emburse.mp4?csf=1&amp;web=1&amp;e=UbtDSh\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 22nd, 1:00 PM.<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Integrated Systems-MyTime<br>\nYour hosts: Cheryl Lankford and Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Review of Person Data, Banner, and SharePoint Payroll Reports and Views.<\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/5-22-25%20MyTime.mp4?csf=1&amp;web=1&amp;e=GIiYqy\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"38\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 38px) 100vw, 38px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 28th, 10:00 AM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Banner Views-Admin<br>\nYour hosts: Sheila Williams and Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">\n<p>Budget Review and Drill Down<\/p>\n<p>In-depth FGIBDST review related to year-end budgets and new fiscal year budgets.<\/p><\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/Banner%209%20FGIBDST.mp4?csf=1&amp;web=1&amp;e=c3DXp3\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"37\" height=\"36\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 28th, 2:00 PM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Banner Views-SSB<br>\nYour hosts: Kate Wheeler and Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Budget review with a focus on Faculty Grants<\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/Banner%20SSB%20Budget.mp4?csf=1&amp;web=1&amp;e=IFAy5D\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"38\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 38px) 100vw, 38px\"><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\"><\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\"><\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\"><\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><\/td>\n<\/tr>\n<\/tbody>\n<\/table><p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>All sessions are held via Zoom Bite-sized and informal 20-minute Zoom sessions to support our community buyer with organizational changes.&nbsp; Office Managers may be supporting different individuals, different departments, and have different FOAPAL elements for which they are responsible. BUG Bites will review the fundamentals of finance, which include terminology, systems, and reports impacted by [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-62983","page","type-page","status-publish","hentry","entry","has-post-thumbnail"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.0 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>BUG Bites May 2025 - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/bug-bites\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"BUG Bites May 2025\" \/>\n<meta property=\"og:description\" content=\"All sessions are held via Zoom Bite-sized and informal 20-minute Zoom sessions to support our community buyer with organizational changes.&nbsp; Office Managers may be supporting different individuals, different departments, and have different FOAPAL elements for which they are responsible. 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3:00 pm<\/span><br>\n<span style=\"color: #000080;\"><strong>ZOOM &ndash; <a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/s\/Procure\/EbJgWOSuNZBMoOrUfx7YKRoBUmJSoVrelpIzNvf8JLNUuQ?e=Tz5UYb\">Recording<\/a><\/strong><\/span><strong><br>\n<\/strong><br>\n<\/span><\/h3><h3 style=\"text-align: left;\"><span style=\"color: #000080;\"><strong>AGENDA<\/strong><\/span><\/h3><hr><h4><span style=\"color: #008080;\"><span style=\"color: #003366;\"><strong>Welcome new and returning BUGS!<\/strong><\/span><br>\n<\/span><\/h4><ul>\n<li>Cynthia Walling, Student Support Specialist | Registrar&rsquo;s Office<\/li>\n<li>Arin Doerfler, Associate Controller | Finance<\/li>\n<li>Tania Ellis, Fixed Assets Accountant | Finance<\/li>\n<li>Jennifer Buist, Contract Officer | Procurement<\/li>\n<li>Michelle Pickham, Full-time SPCC-Administrator | Procurement<\/li>\n<\/ul><p><span style=\"color: #000080;\"><strong>Procurement &ndash; <\/strong>Michelle Pickham, SPCC Administrator&nbsp;<\/span><\/p><p>General Reminders:<\/p><ul>\n<li>Know Before You Go (Buy)! There are fundamental questions you should ask before making a purchase or payment. Do NOT buy\/pay first and ask questions later. <a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/02\/BUG-Meeting-Know-Before-You-Go-Buy.pdf\">Slide Show Presentation<\/a><\/li>\n<li>Fund Type and Card Use: If the vendor you are using accepts charge cards, the FUND you are using will dictate which card can be used; the SPCC or the Finance Card. Fund Type and Card Use SharePoint Report (link <a id=\"menur1qh\" class=\"fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn\" href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/Lists\/Fund%20Type%20and%20Card%20Use\/AllItems.aspx\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Link https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/Lists\/Fund%20Type%20and%20Card%20Use\/AllItems.aspx\">Fund Type and Card Use<\/a>)<\/li>\n<li>Cabinet Approvals: Procurement does not receive the form submission confirmations or approvals from cabinet members. If your cabinet member has not responded to you, contact them directly to inquire about the approval.<\/li>\n<li>Cabinet Approval must be attached to the requisition when paying via Leigh Penn&rsquo;s GOLD card. If the cabinet approval is not attached, the requisition will be rejected.<\/li>\n<li>Invoices: Is it late? How do you know?<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/02\/BUG-Meeting-Invoices.pdf\">Invoices, Slide Presentation<\/a><\/li>\n<li>Travel Insurance: NOT allowed on the SPCC.<\/li>\n<\/ul><p>eVA Reminders:<\/p><ul>\n<li>Check Payment: The University requires payment by the pcard if the supplier accepts the card. If the eVA supplier profile incorrectly states the acceptance of VISA, when creating your requisition insert <em>Payment via Check<\/em> in Header Field 1 and note the reason for check payment within the Internal Comments field. Review the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/spcc-charge-card-fee-guidance\/\" target=\"_blank\" rel=\"noopener\">SPCC Charge Card Fee Guidance<\/a> for SPCC payment requirements<\/li>\n<li><a href=\"https:\/\/documents.umw.edu\/document\/clothing-table\/\" target=\"_blank\" rel=\"noopener\">Clothing &amp; Promotional Items Table<\/a> &ndash; be sure to add coding and justification within the requisition <em>Internal Comments<\/em> field.<\/li>\n<li>Complete the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/forms\/purchase-payment-approval-form2\/\" target=\"_blank\" rel=\"noopener\">Purchase\/Payment Approval Form<\/a> for all payments valued at $1,000 or greater.&nbsp; Cardholders must keep a copy of the approval in payment card files and reference it within the requisition <em>Internal Comments<\/em> field or attach the approval to the eVA order.<\/li>\n<li>Rejected order comments can be viewed in the requisition <em>Workflow<\/em> or by reading the <em>Alerts\/Messages<\/em>. Please review these messages and make corrections before resubmission.<\/li>\n<\/ul><p><strong><span style=\"color: #000080;\">Accounts Payable &ndash; <\/span><\/strong><span style=\"color: #000080;\">Leigh Penn, Accounts Payable Manager<\/span><\/p><ul>\n<li>Fund\/Program mismatches &ndash; check Fund and Program on Budget Queries to ensure you are using the correct Fund and Program match. Contact TESS with budget query assistance.<\/li>\n<li>The local card is available within eVA for your use- Follow the Ad Hoc Approver Process, instructions are in the <a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2024\/02\/NextGen-eVA-User-Manual-FINAL.pdf\" target=\"_blank\" rel=\"noopener\">eVA manual (page 34)<\/a>.<\/li>\n<li>Use of the Finance card: <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/chart-accounts-foap\/#fund\" target=\"_blank\" rel=\"noopener\">Website information<\/a> on Fund sources and charge card use.<\/li>\n<li>Chrome River is now called Emburse Enterprise. All functionality is the same including login <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/<\/a> .&nbsp; Please share this with your department.<\/li>\n<li>All forms should be accessed directly from the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/forms\/\" target=\"_blank\" rel=\"noopener\">website<\/a> and not stored on your computer. This ensures that we always use the most current and secure version of the form.&nbsp; For example, the Business Meal form was updated in October 2024 with new per diem rates.<\/li>\n<li>Interoffice mail envelopes are available at the UMW Post office if your department is in need.<\/li>\n<\/ul><p><strong style=\"color: #000080;\">TESS &ndash; <\/strong><span style=\"color: #000080;\">Vanessa Koszyk, Dir. TESS<\/span><\/p><ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/calendar\/\" target=\"_blank\" rel=\"noopener\">Admin and Finance Calendar<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>BUG MeetingWhen: Wednesday, February 12th 2025 Time: 1:00 pm &ndash; 3:00 pm ZOOM &ndash; Recording AGENDAWelcome new and returning BUGS! Cynthia Walling, Student Support Specialist | Registrar&rsquo;s Office Arin Doerfler, Associate Controller | Finance Tania Ellis, Fixed Assets Accountant | Finance Jennifer Buist, Contract Officer | Procurement Michelle Pickham, Full-time SPCC-Administrator | Procurement Procurement &ndash; [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-62970","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.0 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>February 2025 BUG Meeting - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/february-2025-bug-meeting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"February 2025 BUG Meeting\" \/>\n<meta property=\"og:description\" content=\"BUG MeetingWhen: Wednesday, February 12th 2025 Time: 1:00 pm &ndash; 3:00 pm ZOOM &ndash; Recording AGENDAWelcome new and returning BUGS! 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