{"id":62332,"date":"2023-03-14T12:42:06","date_gmt":"2023-03-14T16:42:06","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/tess\/?page_id=62332"},"modified":"2023-03-14T12:42:32","modified_gmt":"2023-03-14T16:42:32","slug":"february-2023-bug-meeting","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/february-2023-bug-meeting\/","title":{"rendered":"February 2023 BUG Meeting"},"content":{"rendered":"<h1><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-62296 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/01\/Feb-300x166.png\" sizes=\"auto, (max-width: 238px) 100vw, 238px\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/01\/Feb-300x166.png 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/01\/Feb.png 302w\" alt=\"\" width=\"238\" height=\"132\" data-attachment-id=\"62296\" data-permalink=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/bug-information\/feb\/\" data-orig-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/01\/Feb.png\" data-orig-size=\"302,167\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"Feb\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/01\/Feb-300x166.png\" data-large-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/01\/Feb.png\" \/><\/h1>\n<h1><strong>\u00a0BUG Meeting<\/strong><\/h1>\n<h3>When:\u00a0Wednesday, February 15th 2-3pm<br \/>\n<strong>Where:<\/strong>\u00a0Zoom! click\u00a0<strong><a href=\"https:\/\/umw-sso.zoom.us\/j\/88320077006?pwd=aUpySGNqWEZOdzhxTnVsUWdxQzVLUT09\" target=\"_blank\" rel=\"noopener\">here<\/a><\/strong>\u00a0to join<\/h3>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/heart.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-62307\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/heart-300x268.jpg\" sizes=\"auto, (max-width: 99px) 100vw, 99px\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/heart-300x268.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/heart.jpg 363w\" alt=\"\" width=\"99\" height=\"89\" data-attachment-id=\"62307\" data-permalink=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/bug-information\/heart\/\" data-orig-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/heart.jpg\" data-orig-size=\"363,324\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;Vickie Chapman (vchapman)&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;1675864054&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"heart\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/heart-300x268.jpg\" data-large-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/heart.jpg\" \/><\/a><\/p>\n<p><strong>AGENDA<\/strong><\/p>\n<p>Our appreciation to you for your patience as you learn eVA new processes, manage your rejections\/corrections and continue to navigate various system issues.\u00a0 Working with you is a pleasant experience.<\/p>\n<p>&nbsp;<\/p>\n<p>User Requests:<\/p>\n<p>Would you like a\u00a0 specific demonstration at the meeting, or do you have a specific question for us? Fill out the eVA\u00a0<a href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/Lists\/eVA%20Help%20Request%20Form\/AllItems.aspx\" target=\"_blank\" rel=\"noopener\">Help form<\/a>\u00a0by close of business on Monday, February 13th and include your question or demo need.<\/p>\n<h5><strong>eVA email on approved Order:<\/strong><\/h5>\n<h5>Please note that you have a new order to view:<\/h5>\n<p><strong>Reference:PO04221157<\/strong>\u00a0(ETF \u2013 02.10.2023 \u2013 Bio-Rad \u2013 Thermal Cycler \u2013 Biology-BIO-RAD Laboratories Inc)<br \/>\n<strong>Access link:<\/strong>\u00a0\u00a0<a href=\"https:\/\/procure.cgieva.com\/page.aspx\/en\/ord\/order_manage\/4221157\">https:\/\/procure.cgieva.com\/page.aspx\/en\/ord\/order_manage\/4221157<\/a><\/p>\n<h5><strong>email for your approval:<\/strong><\/h5>\n<p>Please note that you have a new validation\u00a0to do:<\/p>\n<p><strong>Workflow:<\/strong>\u00a0 eVA Purchase Requisition<br \/>\n<strong>Step:<\/strong>\u00a0 eVA Approvals<br \/>\n<strong>Reference:<\/strong>\u00a0 REQ741145 (REQ741145 \u2013 ETF \u2013 02.10.2023 \u2013 Bio-Rad \u2013 Thermal Cycler \u2013 Biology (A215-Purchasing \u2013 Fare Lindsay))<br \/>\n<strong>Access link:<\/strong>\u00a0\u00a0<a href=\"https:\/\/secure-web.cisco.com\/1y6i4hR0sC5jj3su8X2KPH_t3aJhc22aFnc_Htlk6Q9E4HPGmaY5GuVyv0akeWIYak9p7DnM8NjqNVPRaTz7BFwBFkzTnJmMHRdoSLb-54wRNxbWBFv1-14KzCX0zWoldLtFgb09hOdW8IUL_hIzV_pzUIJrf6T47kjwYGx2mXXGCQ4D58YwYIl96SL6k1L2s021-4LZ9YwlDjeC1J2sG426ucsTzQfzzitnDWbiLJqadJrLNZF5Su0hgVhMOUmQBeYku9u7w_7V7UiwSQCkyNM3OkKScgdd-r39Kt57gxOwc-wkhpr2dpG0XxiwdQ6i_\/https%3A%2F%2Fprocure.cgieva.com%2Fpage.aspx%2Fen%2Ford%2Fbasket_manage%2F741145\">https:\/\/procure.cgieva.com\/page.aspx\/en\/ord\/basket_manage\/741145<\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>TESS<\/strong><\/p>\n<p>Review of Top Ten- progress report<\/p>\n<h4>Top Ten eVA Concerns from December Meeting<\/h4>\n<p>&nbsp;<\/p>\n<ul>\n<li>\n<ol>\n<li>Inability to view FOAPAL after PO or PCO is assigned- corrected<\/li>\n<li>Inability to print requisitions<\/li>\n<li>Re-entry of contract number &amp; fiscal year on each line item- enhancement in progress<\/li>\n<li>Punchout Catalogs not working as expected- issues identified, correct in progress<\/li>\n<li>Scrolling requirement to complete form, especially the price field- not listed for enhancement<\/li>\n<li>Supplier filtering and searches-enhancement request to add dates to column header and parameter values to Excel output. Internal Order Option now available by dept.\u00a0 Internal Orders are Confirming Orders.<\/li>\n<li>Pcard placement on side navigation-not listed for enhancement<\/li>\n<li>Messaging feature does not alert, not connected with Outlook- not listed for enhancement<\/li>\n<li>Orange Alert messages, not always relevant- not listed for enhancement<\/li>\n<li>Default on Due Date has caused issues- enhancement request to make the due date a required field. This will allow users to enter date as needed.<\/li>\n<\/ol>\n<\/li>\n<\/ul>\n<p>Reminders:<\/p>\n<ul>\n<li>eVA Vendor Check Approval Process- Requisitions for vendor check payment are verified with the Cardinal Verified Vendor report. If the vendor is not listed, REQ is returned to the buyer until the vendor can be confirmed by the eVA Approver.\u00a0 Access report from the Finance Reporting link at the top of this page.<\/li>\n<li>If your vendor is not listed on the Cardinal Verified Vendor report \u2013\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/ap\/vendor-information-page\/\" target=\"_blank\" rel=\"noopener\">complete this Questionnaire<\/a>\u00a0for AP outreach.<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/gifts\/\" target=\"_blank\" rel=\"noopener\">Clothing Table Review<\/a>\u00a0prior to REQ entry for assistance with your Internal Comments. Use the Code for clarification\/assistance with Approval.<\/li>\n<\/ul>\n<p>New:<\/p>\n<ul>\n<li>eVA Allocation Grid Settings for Approvers\u00a0 \u2013 how to reorganize the allocations grid view within a purchase order. This is helpful when viewing or approving orders. Instructions found\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/01\/Allocation-Grid-settings-01-11-2023.docx\">HERE<\/a><\/li>\n<\/ul>\n<p>Upcoming:<\/p>\n<p>End of Year Calendar and Messaging<\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-hearts.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-62309\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-hearts-278x300.jpg\" sizes=\"auto, (max-width: 150px) 100vw, 150px\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-hearts-278x300.jpg 278w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-hearts.jpg 463w\" alt=\"\" width=\"150\" height=\"162\" data-attachment-id=\"62309\" data-permalink=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/bug-information\/love-hearts\/\" data-orig-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-hearts.jpg\" data-orig-size=\"463,500\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"love hearts\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-hearts-278x300.jpg\" data-large-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-hearts.jpg\" \/><\/a><\/p>\n<p><strong>PROCUREMENT<\/strong><\/p>\n<ul>\n<li>What is a Confirming Order?<\/li>\n<li>Verify your pcard Alias before adding to the Req.<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/February-2023-BUG-Meeting-SPCC-Procurement-Back-to-Basics_Updated.pptx\" target=\"_blank\" rel=\"noopener\">SPCC Procurement Back to Basics (Power Point)<\/a><\/li>\n<\/ul>\n<p><strong><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamp.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-62310\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamp-300x199.jpg\" sizes=\"auto, (max-width: 176px) 100vw, 176px\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamp-300x199.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamp-1024x679.jpg 1024w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamp-768x509.jpg 768w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamp-690x457.jpg 690w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamp-465x308.jpg 465w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamp.jpg 1500w\" alt=\"\" width=\"176\" height=\"117\" data-attachment-id=\"62310\" data-permalink=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/bug-information\/love-stamp\/\" data-orig-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamp.jpg\" data-orig-size=\"1500,994\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"love stamp\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamp-300x199.jpg\" data-large-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamp-1024x679.jpg\" \/><\/a><\/strong><\/p>\n<p><strong>ACCOUNTS PAYABLE<\/strong><\/p>\n<ul>\n<li>Business Meals- Catering invoices and Business Meal forms must be sent to UMW AP immediately after your event to ensure timely payment and avoid penalties.<\/li>\n<li>End of Year Party?\u00a0 \u2013 We cannot use state funds for an end of year party, but we can use state funds for an end of year meeting to review the semester\u2019s outcomes, obtain feedback from students, and plan for the upcoming semester.<\/li>\n<li>Don\u2019t forget to use your stamper.\u00a0 If you did not pick up your date stamper at the December meeting, stop by Eagle Village or call for an office delivery.<\/li>\n<li>Chrome River Pre-Approval\u00a0 \u2013 \u201cNone\u201d used to default in the third allocation box, currently it\u2019s not. If you don not need to add an activity code enter \u201cNone.\u201d Accounts Payable in currently in contact with Chrome River regarding this issue.\n<ul>\n<li>The expense report \u2013 \u201cNone\u201d will default.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-62316\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/AP-BUG-Meeting-Feb-2023-300x124.png\" sizes=\"auto, (max-width: 387px) 100vw, 387px\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/AP-BUG-Meeting-Feb-2023-300x124.png 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/AP-BUG-Meeting-Feb-2023-465x193.png 465w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/AP-BUG-Meeting-Feb-2023.png 482w\" alt=\"\" width=\"387\" height=\"160\" data-attachment-id=\"62316\" data-permalink=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/bug-information\/ap-bug-meeting-feb-2023\/\" data-orig-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/AP-BUG-Meeting-Feb-2023.png\" data-orig-size=\"482,200\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/AP-BUG-Meeting-Feb-2023-300x124.png\" data-large-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/AP-BUG-Meeting-Feb-2023.png\" \/><\/li>\n<\/ul>\n<\/li>\n<li>The Hyatt Place is now under contract. New procedures for making a reservation can be found on the Accounts Payable website\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/direct-pay-request-table\/#hotel\" target=\"_blank\" rel=\"noopener\">here.\u00a0<\/a><\/li>\n<li>Vendor setup \u2013 any questions or concerns about the new process?\n<ul>\n<li>Importance of a DOA accepted signatures on W9\u2019s submitted to Accounts Payable as well as in eVA.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamps.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-62311 alignleft\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamps-300x300.jpg\" sizes=\"auto, (max-width: 130px) 100vw, 130px\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamps-300x300.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamps-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamps-465x465.jpg 465w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamps-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamps-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamps.jpg 474w\" alt=\"\" width=\"130\" height=\"130\" data-attachment-id=\"62311\" data-permalink=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/bug-information\/love-stamps\/\" data-orig-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamps.jpg\" data-orig-size=\"474,474\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"love stamps\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamps-300x300.jpg\" data-large-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/02\/love-stamps.jpg\" \/><\/a><\/p>\n<p><a class=\"post-edit-link\" href=\"https:\/\/adminfinance.umw.edu\/tess\/wp-admin\/post.php?post=43221&amp;action=edit\">(Edit)<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>\u00a0BUG Meeting When:\u00a0Wednesday, February 15th 2-3pm Where:\u00a0Zoom! click\u00a0here\u00a0to join AGENDA Our appreciation to you for your patience as you learn eVA new processes, manage your rejections\/corrections and continue to navigate various system issues.\u00a0 Working with you is a pleasant experience. &nbsp; User Requests: Would you like a\u00a0 specific demonstration at the meeting, or do you [&hellip;]<\/p>\n","protected":false},"author":29194,"featured_media":0,"parent":42801,"menu_order":14,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-62332","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>February 2023 BUG Meeting - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/february-2023-bug-meeting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"February 2023 BUG Meeting\" \/>\n<meta property=\"og:description\" content=\"\u00a0BUG Meeting When:\u00a0Wednesday, February 15th 2-3pm Where:\u00a0Zoom! 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