{"id":62503,"date":"2024-01-29T15:08:19","date_gmt":"2024-01-29T20:08:19","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/tess\/?page_id=62503"},"modified":"2024-01-29T15:09:46","modified_gmt":"2024-01-29T20:09:46","slug":"november-2023","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/november-2023\/","title":{"rendered":"November 2023 BUG &#8211; Mission Statements"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-62479 aligncenter\" style=\"outline: none; height: auto; max-width: 100%; display: block; margin: 0px auto 10px; clear: both;\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/10\/Novem.jpg\" sizes=\"auto, (max-width: 231px) 100vw, 231px\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/10\/Novem.jpg 612w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/10\/Novem-300x186.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/10\/Novem-465x289.jpg 465w\" alt=\"\" width=\"231\" height=\"143\" data-attachment-id=\"62479\" data-permalink=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/bug-information\/hello-november-vector-autumn-leaves-and-text-on-white-background\/\" data-orig-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/10\/Novem.jpg\" data-orig-size=\"612,380\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;Getty Images\\\/iStockphoto&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;Hello November vector. Autumn leaves and text on white background.&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;Hello November vector. Autumn leaves and text on white background.&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"Hello November vector. Autumn leaves and text on white background.\" data-image-description=\"\" data-image-caption=\"&lt;p&gt;Hello November vector. Autumn leaves and text on white background.&lt;\/p&gt; \" data-medium-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/10\/Novem-300x186.jpg\" data-large-file=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/10\/Novem.jpg\" \/><\/p>\n<h1><strong>BUG Meeting<\/strong><\/h1>\n<h4><strong>Date: Tuesday, November 14th 2023<br \/>\nTime: 1:00pm<br \/>\nPlace: Hurley Convergence Center, Digital Auditorium<\/strong><\/h4>\n<p><strong>Note:<\/strong>\u00a0in-person, Zoom will not be available<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Agenda\u00a0<\/strong><\/p>\n<h2><strong>Welcome!- We Appreciate You.\u00a0YOUMW<\/strong><\/h2>\n<p><strong>TESS<\/strong>\u00a0 \u2013 Vickie Chapman, Assistant Controller<br \/>\nVanessa Koszyk, Director TESS<\/p>\n<ul>\n<li><a href=\"https:\/\/catalog.umw.edu\/university\/university-mary-washington-mission-statement\/\" target=\"_blank\" rel=\"noopener\">UMW Mission Statement<\/a><\/li>\n<li><a href=\"https:\/\/www.umw.edu\/?search-choice=google&amp;s=mission+statement#gsc.tab=0&amp;gsc.q=mission%20statement&amp;gsc.page=2\" target=\"_blank\" rel=\"noopener\">Department Mission Statement search results<\/a><\/li>\n<li>How does your role as a buyer and the items you purchase support the mission of the university?\n<ul>\n<li>Example:\u00a0<a href=\"https:\/\/www.umw.edu\/police\/police\/mission-vision-and-goals\/\" target=\"_blank\" rel=\"noopener\">UWM Police Department Mission Statement<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/files\/2023\/09\/Clothing-Table.docx\" target=\"_blank\" rel=\"noopener\">Clothing Table<\/a>\u00a0,\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/11\/Req-worksheet-BUG-Meeting-Nov.docx\" target=\"_blank\" rel=\"noopener\">Requisition worksheet<\/a>\u00a0and Table Items Activity<\/li>\n<li><a href=\"https:\/\/eva.virginia.gov\/index.html\" target=\"_blank\" rel=\"noopener\">https:\/\/eva.virginia.gov\/index.html<\/a>\u2013<\/li>\n<li>Requisition fields review\n<ul>\n<li>Line item descriptions \u2013 clearly identify your purchase items<\/li>\n<\/ul>\n<ul>\n<li>Comments \u2013 where do they belong?\n<ul>\n<li>\n<ul>\n<li>Supplier Comments (located on the REQ Header) labeled \u201cComments\u201d\n<ul>\n<li>Information intended for the supplier<\/li>\n<\/ul>\n<\/li>\n<li>Internal Comments \u2013 located toward the bottom on the REQ Header page\n<ul>\n<li>Information for internal purposes such as micro-quote, clothing justification, cabinet or IT approval acquired<\/li>\n<\/ul>\n<\/li>\n<li>Line item comments \u2013 located within the line item\n<ul>\n<li>specific information about the line item- not the best location for Approver reviews.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Clean up! review and cancel requisitions in Draft or Request Rejected status that are no longer needed<\/li>\n<\/ul>\n<\/li>\n<li><\/li>\n<\/ul>\n<p><strong>Accounts Payable<\/strong>\u00a0 \u2013\u00a0Leigh Penn, Accounts Payable Manager<\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/prompt-pay-due-dates\/\" target=\"_blank\" rel=\"noopener\">Prompt Pay Due Dates<\/a>\u00a0\u2013 new!<\/li>\n<li>Holiday Break, December 21st \u2013 January 7th.\n<ul>\n<li>Review the\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/prompt-pay-due-dates\/\">Prompt Pay Due Dates<\/a>\u00a0for invoices due to AP in time for the last check date in December.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Kathy Sandor\u00a0<\/strong>\u2013 Director, Business Services<\/p>\n<ul>\n<li>Sodexo Update\n<ul>\n<li>Catering invoices \u2013 the due date has been extended to 45 days, invoices paid after 45 days will accumulate interest and is paid by your department.\n<ul>\n<li>Net 16 from the receipt of invoice for board and flex plans (student meals)<\/li>\n<\/ul>\n<\/li>\n<li>Exclusivity requirement\n<ul>\n<li>Process review for requesting a waiver, and conditions where are a waiver might be granted<\/li>\n<\/ul>\n<\/li>\n<li>CRUC \u2013 faculty\/staff meals costs will increase to $7.00 beginning January 1st, 2024.<\/li>\n<li>Menus, Nutritional Information and instruction for download the Everyday App can be found<a href=\"https:\/\/umw.sodexomyway.com\/\">\u00a0here<\/a>. The Everyday App put menus and nutritional information at your fingertips.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Procurement\u00a0<\/strong>\u2013\u00a0Melva Kishpaugh \u2013 Director, Procurement Services<br \/>\nMichelle Pickham, Senior Contract Officer<\/p>\n<ul>\n<li>Upcoming New Office Supply Catalog \u2013 Staples!<\/li>\n<\/ul>\n<p><strong><br \/>\n<\/strong><a href=\"https:\/\/adminfinance.umw.edu\/hr\/files\/2023\/10\/2023-2024-Holiday-calendar.pdf\" target=\"_blank\" rel=\"noopener\">UMW Holiday Calendar 2023-2024<\/a><strong><br \/>\n<\/strong><\/p>\n<p><strong>SPCC \u2013<br \/>\n<\/strong><strong>November\u00a0<\/strong><\/p>\n<ul>\n<li>Billing Cycle: October 14 \u2013 November 15<\/li>\n<li>Sign Off Deadline: End of Day (11:59pm)\u00a0<strong>*<\/strong><strong>November 20<\/strong><strong>*<\/strong><\/li>\n<li>Thanksgiving Break: November 22-24 (CLOSED)\n<ul>\n<li>It\u2019s a good idea to include in the Supplier Comments of your eVA order the dates UMW is closed for Thanksgiving Break and that we will not be able to accept deliveries during that time.<\/li>\n<\/ul>\n<\/li>\n<li>Scheduled leave does not exempt you from these deadlines.<\/li>\n<\/ul>\n<p><strong>December<\/strong><\/p>\n<ul>\n<li>Billing Cycle: November 16 \u2013 December 15\n<ul>\n<li>Please try to cut off making purchases at least a week before the break to ensure transactions don\u2019t hit last minute on your account<\/li>\n<\/ul>\n<\/li>\n<li>Sign Off Deadline: End of Day *<strong>December 18<\/strong>*<\/li>\n<li>Winter Break: December 22 \u2013 January 5 (CLOSED)\n<ul>\n<li>It\u2019s a good idea to include in the Supplier Comments of your eVA order the dates UMW is closed for Winter Break and that we will not be able to accept deliveries during that time.<\/li>\n<\/ul>\n<\/li>\n<li>Scheduled leave does not exempt you from these deadlines.<\/li>\n<\/ul>\n<p><strong>Planned Vacations\/Out of Office:<\/strong>\u00a0If you or your approver have planned vacation or out of office days that coincide over a sign off period, please contact Michelle Pickham or Lindsay Fare ASAP so we can ensure you have approver sign off coverage during that time. Planned vacations or out of office time does not relieve you of your sign off requirements or the ability to be swept.<\/p>\n<p>Reminder:\u00a0\u00a0Holiday decorations and party supplies\u00a0cannot\u00a0be purchased using State funds.<\/p>\n<p>Please review the\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-policies-and-procedures-2\/gift-policy\/\" target=\"_blank\" rel=\"noopener\">Gift Policy<\/a>\u00a0located on the Procurement website as it relates to giving and receiving gifts.<\/p>\n<h2><\/h2>\n<h2>1 Pepsi Prize BUG Giveaway: $25.00 drawing<\/h2>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>BUG Meeting Date: Tuesday, November 14th 2023 Time: 1:00pm Place: Hurley Convergence Center, Digital Auditorium Note:\u00a0in-person, Zoom will not be available &nbsp; Agenda\u00a0 Welcome!- We Appreciate You.\u00a0YOUMW TESS\u00a0 \u2013 Vickie Chapman, Assistant Controller Vanessa Koszyk, Director TESS UMW Mission Statement Department Mission Statement search results How does your role as a buyer and the items [&hellip;]<\/p>\n","protected":false},"author":29194,"featured_media":0,"parent":42801,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-62503","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>November 2023 BUG - Mission Statements - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/november-2023\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"November 2023 BUG - Mission Statements\" \/>\n<meta property=\"og:description\" content=\"BUG Meeting Date: Tuesday, November 14th 2023 Time: 1:00pm Place: Hurley Convergence Center, Digital Auditorium Note:\u00a0in-person, Zoom will not be available &nbsp; Agenda\u00a0 Welcome!- We Appreciate You.\u00a0YOUMW TESS\u00a0 \u2013 Vickie Chapman, Assistant Controller Vanessa Koszyk, Director TESS UMW Mission Statement Department Mission Statement search results How does your role as a buyer and the items [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/november-2023\/\" \/>\n<meta property=\"og:site_name\" content=\"Training, Compliance, and System Support\" \/>\n<meta property=\"article:modified_time\" content=\"2024-01-29T20:09:46+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/10\/Novem.jpg\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/november-2023\/\",\"url\":\"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/november-2023\/\",\"name\":\"November 2023 BUG - Mission Statements - Training, Compliance, and System Support\",\"isPartOf\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/november-2023\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/november-2023\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/10\/Novem.jpg\",\"datePublished\":\"2024-01-29T20:08:19+00:00\",\"dateModified\":\"2024-01-29T20:09:46+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/november-2023\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/november-2023\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/bug\/archives-2\/november-2023\/#primaryimage\",\"url\":\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/10\/Novem.jpg\",\"contentUrl\":\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/10\/Novem.jpg\",\"width\":612,\"height\":380,\"caption\":\"Hello November vector. 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