[{"id":63312,"date":"2026-03-12T13:36:17","date_gmt":"2026-03-12T17:36:17","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/tess\/?page_id=63312"},"modified":"2026-03-12T13:36:17","modified_gmt":"2026-03-12T17:36:17","slug":"archived-february-2026-bug-meeting","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/tess\/archived-february-2026-bug-meeting\/","title":{"rendered":"Archived February 2026 BUG Meeting"},"content":{"rendered":"<h1><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/01\/Catepillar-e1767993527563.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63259 size-full aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/01\/Catepillar-e1767993527563.jpg\" alt=\"\" width=\"216\" height=\"205\" \/><\/a><\/h1>\n<h1 style=\"text-align: center;\"><strong><span style=\"color: #993366;\"><span style=\"color: #000000;\">2026 BUG MEETING<\/span><br \/>\n<\/span><\/strong><\/h1>\n<h2 style=\"text-align: center;\"><span style=\"color: #000000;\"><span style=\"color: #993366;\"><span style=\"color: #99cc00;\">February 10, 2026<\/span><br \/>\nTime: 1:00 &#8211; 2:30 PM<\/span><\/span><\/h2>\n<h3 style=\"text-align: center;\"><span style=\"color: #000000;\">Did we miss you? Access the recorded meeting <a href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/_layouts\/15\/stream.aspx?id=%2Fsites%2FStaff%2DFN%2DTESS%2DFSTrain%2FRecorded%20BUG%20Meetings%2FBUG%202%2D10%2D26%2Emp4&amp;referrer=StreamWebApp%2EWeb&amp;referrerScenario=AddressBarCopied%2Eview%2E503863e7%2Dce62%2D480c%2D97d8%2D5fe233e28b94\">HERE<\/a>!<\/span><\/h3>\n<p style=\"text-align: center;\"><a href=\"https:\/\/umw-sso.zoom.us\/j\/86867321453?pwd=ZaVUzv1Jl0Far4wEYvH9fO3cqsPEC0.1\"><strong>Zoom link<\/strong><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<h3><span style=\"color: #000000;\"><strong>Agenda\u00a0<\/strong><\/span><\/h3>\n<p>Welcome new BUGs!<\/p>\n<p>Cameron Keefe &#8211; Exec. Office Manager &amp; UMW Foundation Board Relations Coordinator | University Advancement<br \/>\nRobin LeBlanc &#8211; Office Manager | Geography<br \/>\nCaroline Leassear &#8211; Office Manager | Cultural\/Philosophical Inquiry<br \/>\nAngelique White-Toombs &#8211; Business Operations Manager | Res Life &amp; Campus Rec<br \/>\nJeanne Campbell &#8211; IT Administrative Assistant\/VP for Information Technology &amp; CIO<\/p>\n<p>Laurie Hankins \u2013 Procurement Services | Technology Contract Officer<\/p>\n<p><span style=\"color: #339966;\"><span style=\"color: #008000;\">Internal Audit &#8211; Ginny Grigsby<\/span><\/span><\/p>\n<ul>\n<li>Introduction to UMW Internal Audit<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2026\/01\/UMW-Internal-Audit-PP.pdf\">UMW Internal Audit PP<\/a><\/li>\n<li style=\"list-style-type: none;\"><\/li>\n<\/ul>\n<p><span style=\"color: #008000;\">Training Compliance and System Support &#8211; Vicki Eppes-Ward, Vanessa Koszyk, &amp; Stacy Roe<\/span><\/p>\n<ul>\n<li>Who is the best resource for my question?\n<ul>\n<li>Finance Contact List on the <a href=\"https:\/\/adminfinance.umw.edu\/tess\/\">TCSS Webpage<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Use <span style=\"color: #0000ff;\">TCSS@umw.edu<\/span> for questions instead of emailing Vicki, Vanessa or Stacy directly<\/li>\n<li>Items that cause interface issues between eVA and Banner and causes the system to crash.\n<ul>\n<li>Special characters in the line item descriptions.<\/li>\n<li>Entering two different fiscal years in the same Purchase Order.<\/li>\n<\/ul>\n<\/li>\n<li>Year end prep\n<ul>\n<li>Review the Administration and Finance Calendar for important dates. Located on the <a href=\"https:\/\/adminfinance.umw.edu\/tess\/\">TCSS Webpage<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"color: #008000;\">Procurement\/SPCC &#8211; Michelle Pickham<\/span><\/p>\n<ul>\n<li>Welcome to Procurement Services: Laurie Hankins &#8211; Technology Contract Officer<\/li>\n<li>How long should you wait for micro business quotes?\n<ul>\n<li>Tips for crafting outreaches to micro vendors<\/li>\n<\/ul>\n<\/li>\n<li>End of Year Prep\n<ul>\n<li>Begin looking at FY26 budget balances and discuss with department heads what the upcoming needs are (equipment, supplies, projects, contracts, etc.)<\/li>\n<li>IT Requests have deadlines in March and April to ensure purchases will hit FY26<\/li>\n<li>Last day for charges to hit SPCC for FY26 is end of day May 15, 2026. No exceptions. Charges posted on 5\/16 and after will automatically be on FY27 budget.<\/li>\n<\/ul>\n<\/li>\n<li>Annual SPCC training &#8211; coming up! Will be due 4\/24\/26\n<ul>\n<li>New Canvas courses<\/li>\n<li>Invitations for the training course will be emailed out by the Program Administrator. Annual training is NOT open yet. If you take the currently available training on the Procurement site, you will still be required to go through the assigned training course.<\/li>\n<\/ul>\n<\/li>\n<li>Use of the<span style=\"color: #0000ff;\"> spcc@umw.edu<\/span> email\n<ul>\n<li>For direct SPCC-related questions\/needs only. Limit increases, restriction lifts, charge card fee questions, Works questions\/issues, sign off deadline issues, card declines and fraud.<\/li>\n<li>For general procurement, eVA, vendor, or contract questions, please direct those questions to your assigned Contract Officer or <span style=\"color: #0000ff;\">procure@umw.edu<\/span>.<\/li>\n<li>To check department alignment <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/contact-us-3\/\">listings for contract officers<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Procurement website: Under Construction\n<ul>\n<li>The website format changed 1\/28 and Procurement is working to make changes to fit with the new format. If you can&#8217;t find something you&#8217;re looking for, please reach out.<\/li>\n<\/ul>\n<\/li>\n<li>Begin eVA order cleanup!\n<ul>\n<li>Begin your eVA spring cleaning early! Check for drafts that may have been forgotten about but need to be submitted, and check for orders in denied status to see if any actions need to be taken.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"color: #008000;\">Accounts Payable &#8211; Lauren Bass<\/span><\/p>\n<ul>\n<li><strong>30-Day Prompt Pay \u2013 <\/strong>The Virginia Prompt Pay Act (Code of Virginia) requires us to pay vendors in a timely manner \u2013 within 30 days after receipt of the invoice or receipt of the goods\/services, whichever is later.\u00a0 Please process invoices for payment in a timely manner.\u00a0 Accounts Payable should have invoices for payment from our department no later than 7 days before their due date, based on the Virginia Prompt Pay Act.\u00a0 If you\u2019re not sure what to do with an invoice, don\u2019t put it aside for later \u2013 ask!<\/li>\n<li><strong>CORRECT FOAPALs<\/strong> \u2013 Please be sure to have the correct FOAPAL allocations (including the account code) on ALL invoices, Direct Pay Requests, WORKS allocations, eVA requisitions, Emburse Enterprise reimbursement requests, Business Meal Approval Forms, etc.\u00a0 Incorrect FOAPAL allocations can cause errors in uploading credit card transactions for payment and can create reconciliation problems for the Budget Office.<\/li>\n<li><strong>Direct Pay vs Purchase Order-Generated Check <\/strong>&#8211; The Direct Pay Table is on the Accounts Payable website. MOST purchases of goods and many services need to be entered into eVA and do not qualify for Direct Pay entry.<\/li>\n<li><strong>Credit Card Fees<\/strong> \u2013 <strong>Before<\/strong> entering invoices into eVA for credit card payment, check to see if your vendor charges a credit card fee. The state allows for payment of an up to 3% credit card fee. If the amount of the purchase is $15,000 or greater, meaning the credit card fee would be $450 or more, you can change to check payment if the vendor is set up with the university for check payment.\u00a0 Check all of this out <strong>ahead of time.<\/strong><\/li>\n<li><strong>Airline Ticket Purchase on SPCC <\/strong>\u2013 ONLY ticket purchase allowed (NO SEAT purchase because the ticket includes a seat and NO bag fee). Be sure to remind your traveler that IF a bag fee is charged, it needs to be charged to THEIR PERSONAL card and NOT the SPCC.<\/li>\n<li><strong>Use Available Resources to Help You Be an Independent Problem-Solver<\/strong> \u2013 Please attempt to use available resources to help you navigate issues as much as you can. The Accounts Payable, TCSS and Procurement websites on umw.edu are loaded with information and instructions to help you succeed.\u00a0 The monthly Procurement Newsletter is also a great resource for buyers. Read and save these emails, they will help you!<\/li>\n<li><strong>Website \u2013<\/strong> We are aware that the updated format for UMW websites is visually challenging on the Accounts Payable sites, and we will work on that in the upcoming months. Thank you for your patience as we navigate through the process.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"list-style-type: none;\"><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>2026 BUG MEETING February 10, 2026 Time: 1:00 &#8211; 2:30 PM Did we miss you? Access the recorded meeting HERE! Zoom link &nbsp; &nbsp; Agenda\u00a0 Welcome new BUGs! Cameron Keefe &#8211; Exec. Office Manager &amp; UMW Foundation Board Relations Coordinator | University Advancement Robin LeBlanc &#8211; Office Manager | Geography Caroline Leassear &#8211; Office Manager [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63312","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Archived February 2026 BUG Meeting - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/archived-february-2026-bug-meeting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Archived February 2026 BUG Meeting\" \/>\n<meta property=\"og:description\" content=\"2026 BUG MEETING February 10, 2026 Time: 1:00 &#8211; 2:30 PM Did we miss you? 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Meeting"},"content":{"rendered":"<h1><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63153 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg\" alt=\"\" width=\"327\" height=\"118\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg 803w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1-300x108.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1-768x277.jpg 768w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1-690x249.jpg 690w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1-465x168.jpg 465w\" sizes=\"auto, (max-width: 327px) 100vw, 327px\" \/><\/h1>\n<h1 style=\"text-align: center;\"><strong><span style=\"color: #993366;\">BUG MEETING<br \/>\n<\/span><\/strong><\/h1>\n<h2 style=\"text-align: center;\"><span style=\"color: #993366;\">September 17th, 2025<br \/>\n<\/span><span style=\"color: #800000;\">1:00pm-2:00pm<\/span><\/h2>\n<h3 style=\"text-align: center;\"><span style=\"color: #008000;\">Did we miss you? Access the recorded meeting <a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/FacultyStaff%20Training%20Materials\/Recorded%20BUG%20Meetings\/Sept%202025%20BUG%20Meeting.mp4?csf=1&amp;web=1&amp;e=Rmer6k\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #0000ff;\">HERE!<\/span><\/a><\/span><\/h3>\n<p>&nbsp;<\/p>\n<hr \/>\n<h3><strong><span style=\"color: #800080;\">Agenda<\/span>\u00a0<\/strong><\/h3>\n<p>Welcome new and returning BUGs!<\/p>\n<p>Jessica Haghverdi &#8211; Events &amp; Office Manager | Admissions<br \/>\nJulie Pugliese &#8211; Business and Operations Manager | Athletics<br \/>\nLauren Bass &#8211; AP Manager | Finance<br \/>\nStacy Roe &#8211; Assistant Director, TCSS | Finance<br \/>\nSherece Nelson Scott &#8211; Office Manager | Library<br \/>\nMaegan Beale &#8211; Student Support Specialist | Registrar&#8217;s Office<br \/>\nRobin Dufilho &#8211; Assistant Director of Communications | Admissions<\/p>\n<h3><strong><span style=\"color: #800080;\">Budget &#8211; Kate Wheeler, Budget Analyst<\/span><\/strong><\/h3>\n<ul>\n<li>Academic Reorg Overview<\/li>\n<li>Department FOAP Changes<\/li>\n<li>Faculty Supplemental Changes<\/li>\n<\/ul>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/Academic-ReOrg-9-11-25.pdf\" target=\"_blank\" rel=\"noopener\">Full details HERE!<\/a><\/p>\n<h3><span style=\"color: #800080;\"><strong>Finance &#8211; Vickie Chapman, Associate Controller<\/strong><\/span><\/h3>\n<ul>\n<li>May and June recorded Sessions- May sessions discuss FOAPAL definitions and how to pull the <em>Organization Hierarchy Report<\/em>. Need\u00a0 assistance- contact<a href=\"mailto:tcss@umw.edu\" target=\"_blank\" rel=\"noopener\"> tcss@umw.edu<\/a>\n<ul>\n<li>The <em>Organizational Hierarchy Report<\/em> is located in the Finance Report Center <a href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-IT-Reports\/\">HERE.<\/a><\/li>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/:b:\/r\/sites\/Staff-FN-TESS\/Training%20Documents%20%20Version\/SharePoint\/SharePoint%20Report%20Manual.pdf?csf=1&amp;web=1&amp;e=lzpRed\" target=\"_blank\" rel=\"noopener\">Finance Report Center Manual\u00a0<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/faculty-academy-2025\/\" target=\"_blank\" rel=\"noopener\">Finance, Budget &amp; Procurement Fundamentals<\/a> was a session focused on topics of specific interest for faculty administrators, chairpersons, and directors.\u00a0 \u00a0Office managers may find the information useful.<\/li>\n<\/ul>\n<h3><span style=\"color: #800080;\"><strong>Finance &#8211; Arin Doerfler, Associate Controller<\/strong><\/span><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/accounting\/sbitas\/\">SBITA<\/a> (<strong>S<\/strong>ubscription-<strong>B<\/strong>ased <strong>I<\/strong>nformation <strong>T<\/strong>echnology <strong>A<\/strong>rrangements)\n<ul>\n<li>What is a SBITA?<\/li>\n<li>SBITAs and eVA entries &#8211; what you need to know!<\/li>\n<li>How to determine if your purchase is a SBITA<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/FY26-SBITAs.pptx\">Full Details HERE!<\/a><\/p>\n<h3><span style=\"color: #800080;\"><strong>Accounts Payable &#8211; Lauren Bass, AP Manager<\/strong><\/span><\/h3>\n<ul>\n<li>USC Shout Out<\/li>\n<li>Gold Card Payment Procedure Update<\/li>\n<li>Updated <a href=\"https:\/\/adminfinance.umw.edu\/ap\/forms\/#giftlogform\" target=\"_blank\" rel=\"noopener\">Gift Log Form<\/a> on AP website<\/li>\n<li>Difference Between <a href=\"mailto:invoices@mail.umw.edu\">invoices@mail.umw.edu<\/a> and <a href=\"mailto:payables@umw.edu\">payables@umw.edu<\/a> Email Boxes<\/li>\n<\/ul>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/AP-Notes-BUG-9-2025.pdf\">Full Details HERE!<\/a><\/p>\n<h3><span style=\"color: #800080;\"><strong>Procurement &amp; SPCC &#8211; Michelle Pickham, SPPC Program Admin &amp; Procurement Analyst<\/strong><\/span><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/#TravelFoodGuide\">Travel &amp; Food Purchase Guidance Tables<\/a><\/li>\n<li>Reminder: Payment Card File review guidelines in effect for September 2025 Billing Cycle (see <a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/Notice-to-all-Cardholders-and-Approvers-Regarding-Payment-Card-Files.pdf\" target=\"_blank\" rel=\"noopener\">EMAIL<\/a> sent on 7\/1)<\/li>\n<li>Procurement Website: Additional educational resources available \u2013 where to find them<\/li>\n<li>Procurement Services <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/procurement-newsletter-archive\/\">Newsletter Archive<\/a><\/li>\n<li>Works Reminders: TAX and GL09\/GL10 segments<\/li>\n<li>Quick ETF Update<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>BUG MEETING September 17th, 2025 1:00pm-2:00pm Did we miss you? Access the recorded meeting HERE! &nbsp; Agenda\u00a0 Welcome new and returning BUGs! Jessica Haghverdi &#8211; Events &amp; Office Manager | Admissions Julie Pugliese &#8211; Business and Operations Manager | Athletics Lauren Bass &#8211; AP Manager | Finance Stacy Roe &#8211; Assistant Director, TCSS | Finance [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63229","page","type-page","status-publish","hentry","entry","has-post-thumbnail"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>BUG Meeting - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"BUG Meeting\" \/>\n<meta property=\"og:description\" content=\"BUG MEETING September 17th, 2025 1:00pm-2:00pm Did we miss you? Access the recorded meeting HERE! &nbsp; Agenda\u00a0 Welcome new and returning BUGs! Jessica Haghverdi &#8211; Events &amp; Office Manager | Admissions Julie Pugliese &#8211; Business and Operations Manager | Athletics Lauren Bass &#8211; AP Manager | Finance Stacy Roe &#8211; Assistant Director, TCSS | Finance [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/\" \/>\n<meta property=\"og:site_name\" content=\"Training, Compliance, and System Support\" \/>\n<meta property=\"article:modified_time\" content=\"2025-10-28T18:48:06+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"803\" \/>\n\t<meta property=\"og:image:height\" content=\"290\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/\",\"url\":\"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/\",\"name\":\"BUG Meeting - Training, Compliance, and System Support\",\"isPartOf\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg\",\"datePublished\":\"2025-10-28T17:40:20+00:00\",\"dateModified\":\"2025-10-28T18:48:06+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/#primaryimage\",\"url\":\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg\",\"contentUrl\":\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg\",\"width\":803,\"height\":290},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/adminfinance.umw.edu\/tess\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"BUG Meeting\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/#website\",\"url\":\"https:\/\/adminfinance.umw.edu\/tess\/\",\"name\":\"Training, Compliance, and System Support\",\"description\":\"University of Mary Washington\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/adminfinance.umw.edu\/tess\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"BUG Meeting - Training, Compliance, and System Support","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/","og_locale":"en_US","og_type":"article","og_title":"BUG Meeting","og_description":"BUG MEETING September 17th, 2025 1:00pm-2:00pm Did we miss you? Access the recorded meeting HERE! &nbsp; Agenda\u00a0 Welcome new and returning BUGs! Jessica Haghverdi &#8211; Events &amp; Office Manager | Admissions Julie Pugliese &#8211; Business and Operations Manager | Athletics Lauren Bass &#8211; AP Manager | Finance Stacy Roe &#8211; Assistant Director, TCSS | Finance [&hellip;]","og_url":"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/","og_site_name":"Training, Compliance, and System Support","article_modified_time":"2025-10-28T18:48:06+00:00","og_image":[{"width":803,"height":290,"url":"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg","type":"image\/jpeg"}],"twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/","url":"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/","name":"BUG Meeting - Training, Compliance, and System Support","isPartOf":{"@id":"https:\/\/adminfinance.umw.edu\/tess\/#website"},"primaryImageOfPage":{"@id":"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/#primaryimage"},"image":{"@id":"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/#primaryimage"},"thumbnailUrl":"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg","datePublished":"2025-10-28T17:40:20+00:00","dateModified":"2025-10-28T18:48:06+00:00","breadcrumb":{"@id":"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/#primaryimage","url":"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg","contentUrl":"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/September25-1.jpg","width":803,"height":290},{"@type":"BreadcrumbList","@id":"https:\/\/adminfinance.umw.edu\/tess\/september-2025-bug-meeting\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/adminfinance.umw.edu\/tess\/"},{"@type":"ListItem","position":2,"name":"BUG Meeting"}]},{"@type":"WebSite","@id":"https:\/\/adminfinance.umw.edu\/tess\/#website","url":"https:\/\/adminfinance.umw.edu\/tess\/","name":"Training, Compliance, and System Support","description":"University of Mary Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/tess\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages\/63229","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/users\/29983"}],"replies":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/comments?post=63229"}],"version-history":[{"count":0,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages\/63229\/revisions"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/media?parent=63229"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":63225,"date":"2025-10-22T13:20:34","date_gmt":"2025-10-22T17:20:34","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/tess\/?page_id=63225"},"modified":"2025-10-22T13:20:34","modified_gmt":"2025-10-22T17:20:34","slug":"original-instructional-materials-page-for-reference","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/tess\/original-instructional-materials-page-for-reference\/","title":{"rendered":"Original Instructional Materials Page &#8211; for Reference"},"content":{"rendered":"<p>This page provides the resources you need to successfully navigate the UMW\u2019s Finance and Procurement Services systems. You\u2019ll find system overviews, step-by-step guides with visual aids, and short videos to support your learning. \u00a0When accessing this information from off campus you must login to the <a href=\"https:\/\/technology.umw.edu\/connecting\/off-campus-access-umw-network-using-vpn\/setting-up-vpn\/\">VPN Client<\/a>.<\/p>\n<p>Whatever your learning style, we are here to help you excel in your Finance responsibilities.\u00a0 The <a href=\"https:\/\/adminfinance.umw.edu\/tess\/tess-video-library\/\" target=\"_blank\" rel=\"noopener\">TCSS Video Library<\/a> is a great resource to see processes in action!<\/p>\n<p>Listed below are training guides and information for the following Finance-related systems, tools, or processes:<\/p>\n<hr \/>\n<p><strong><span style=\"color: #003366;\"><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/\">Procurement<\/a><\/span><\/strong><\/p>\n<ul>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#eva\">eVA<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#small\">SPCC \u00a0 (Small Purchase Credit Card)<\/a><\/span><\/li>\n<li style=\"text-align: left;\"><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#works\">Works Manual and Reference Guides<\/a><\/span><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-policies-and-procedures-2\/small-purchase-procedures\/\" target=\"_blank\" rel=\"noopener\">Small Purchase Procedures <\/a><\/li>\n<\/ul>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/ap\/\"><span style=\"color: #003366;\"><strong>Accounts Payable<\/strong><\/span><\/a><\/p>\n<ul>\n<li><span style=\"color: #000000;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:p:\/r\/sites\/Staff-FN-TESS-FSTrain\/FacultyStaff%20Training%20Materials\/UMW%20Finance%20Card%20Training.pptx?d=w3a49e9f2bbde428eaee49a0d50326f3f&amp;csf=1&amp;web=1&amp;e=wD3wHV\" target=\"_blank\" rel=\"noopener noreferrer\">UMW Finance Card Training link<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#direct\">Direct Pay Table and Due Dates<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#travel\">Travel\/Chrome River<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#entertain\">University Entertainment<\/a><br \/>\n<\/span><\/li>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/Lists\/Fund%20Type%20and%20Card%20Use\/AllItems.aspx\">Fund Type and Card Use (SharePoint list)<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/gifts\/\" target=\"_blank\" rel=\"noopener\">Clothing Table<\/a> &#8211; requirements for clothing purchases<\/li>\n<\/ul>\n<p style=\"text-align: left;\"><strong><span style=\"color: #003366;\"><a href=\"https:\/\/adminfinance.umw.edu\/finance\/\">Finance<\/a> and Reports<\/span><\/strong><\/p>\n<ul>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#internet\">Banner 9<\/a><\/span>\n<ul>\n<li>Direct Pay, Banner Receiving, Banner 9 Reports and Searches<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/02\/FOAIDEN.pdf\">FOAIDEN<\/a> &#8211; Finance Person Search<\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#ssb\">SSB &#8211; Self-Service Banner<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#BudgetOverview\">Budget &amp; Systems Overview for Chairs and Administrators<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#DS\">Designated Signer<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#SharePoint\">Finance SharePoint Reporting<\/a><\/span><\/li>\n<\/ul>\n<p style=\"text-align: left;\"><strong><span style=\"color: #003366;\">Online Payment Processing (Cashnet)<\/span><\/strong><\/p>\n<ul>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#CM\">eCommerce<\/a><\/span><\/li>\n<\/ul>\n<p style=\"text-align: left;\"><strong><span style=\"color: #003366;\">Time &amp; Attendance<\/span><\/strong><\/p>\n<ul>\n<li><span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#mytime\">MyTime<\/a><\/span><\/li>\n<\/ul>\n<h1 style=\"text-align: center;\"><\/h1>\n<h1 style=\"text-align: left;\"><strong><span style=\"color: #003366;\">Instructional Materials<\/span><\/strong><\/h1>\n<p>&nbsp;<\/p>\n<h2 id=\"eva\"><strong>eVA<\/strong><\/h2>\n<blockquote><p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/new-eva-logo-e1638212421611.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-61976 alignleft\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/new-eva-logo-e1638212421611-300x171.jpg\" alt=\"\" width=\"83\" height=\"47\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/new-eva-logo-e1638212421611-300x171.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/new-eva-logo-e1638212421611-95x55.jpg 95w, https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/11\/new-eva-logo-e1638212421611.jpg 406w\" sizes=\"auto, (max-width: 83px) 100vw, 83px\" \/><\/a>eVA is a web-based procurement system used by Virginia government agencies to announce bid opportunities, receive quotes and place orders for goods and services.<\/p>\n<p><a href=\"https:\/\/eva.virginia.gov\/index.html\" target=\"_blank\" rel=\"noopener\">Login to eVA<\/a><\/p>\n<p><strong>Training Manuals\u00a0<\/strong><\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/NextGen-eVA-User-Manual-FINAL.pdf\" target=\"_blank\" rel=\"noopener\">eVA User Manual <\/a> step-by-step instruction and information related to procurement within eVA.<\/p>\n<ul>\n<li>Fiscal Year End Purchase Order Closure Process\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/04\/FYE-Open-Purchase-Order-Review-Manual-4.2025.pdf\" target=\"_blank\" rel=\"noopener\">FYE Open Order Review Manual<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Procurement Resources<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/policies-procedures\/\">Purchasing Card Manual, Policies &amp; Procedures<\/a><\/li>\n<\/ul>\n<p><strong>eVA Office Move Information Form<br \/>\n<\/strong><\/p>\n<ul>\n<li>The <a href=\"https:\/\/adminfinance.umw.edu\/hr\/employee-relations\/relocations\/\">Office Move Information Form<\/a> is used to communicate relocation information. This information is used to update shipping information in eVA.<\/li>\n<\/ul>\n<\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"small\"><strong><span style=\"color: #003366;\">SPCC \u00a0 &#8211; \u00a0 Small Purchase Credit Card<\/span><\/strong><\/h2>\n<blockquote><p>The Bank of America Visa is the SPCC selected for use by all state agencies and institutions in Virginia. The SPCC should be used for all purchases under $50,000 where the selected supplier accepts it. The card may be used for official UMW business purchases only.<\/p>\n<h3><strong>Training Manual and Reference Guides<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/policies-procedures\/\" target=\"_blank\" rel=\"noopener noreferrer\">Purchasing Card Manual, Policies &amp; Procedures <\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/billing-cycle-dates\/\" target=\"_blank\" rel=\"noopener\">SPCC Cardholder Billing Cycle Dates<\/a><\/li>\n<\/ul>\n<\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"works\"><span style=\"color: #003366;\"><strong>Works Manual and Reference Guides<\/strong><\/span><\/h2>\n<blockquote><p>The SPCC and the UMW Finance card utilize the Works electronic online system to review, code, and approve credit card transactions. Cardholders and cardholder managers can view current or past transactions at any time, as well as set up billing and other reports to run according to schedule.<\/p>\n<p>The UMW Finance Card is managed by Accounts Payable. Card overview, billing cycle dates and card purpose can be viewed from the UMW Finance Card site.<\/p>\n<p>The SPCC is managed by the Procurement Services department. Card regulations can be reviewed as written in the SPCC manual and by visiting the purchasing website.<\/p>\n<h3><strong>Training Manual<\/strong><strong><br \/>\n<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/:b:\/r\/sites\/Staff-FN-TESS-FSTrain\/FacultyStaff%20Training%20Materials\/072020.UMW_FinanceCard_Works.Final.pdf?csf=1&amp;web=1&amp;e=FW3qyS\" target=\"_blank\" rel=\"noopener noreferrer\">UMW Finance Card and SPCC WORKS Manual<\/a><\/li>\n<\/ul>\n<h3><strong>Works Reference Guides<\/strong><strong><br \/>\n<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/payment2.works.com\/works\/\" target=\"_blank\" rel=\"noopener noreferrer\">Login to Works<\/a><\/li>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/:b:\/r\/sites\/Staff-FN-TESS-FSTrain\/FacultyStaff%20Training%20Materials\/Works\/New%20Works%20Transaction%20Sign%20Off%20Sheet.pdf?csf=1&amp;e=C6jibw\" target=\"_blank\" rel=\"noopener noreferrer\">Transaction Sign Off Quick Guide<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/spcc-works-reconciliations\/\" target=\"_blank\" rel=\"noopener\">Charge Card Reconciliation Information<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/billing-cycle-dates\/\" target=\"_blank\" rel=\"noopener\">SPCC Cardholder Billing Cycle Dates<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/umw-finance-card-processes\/billing-cycle-dates\/\" target=\"_blank\" rel=\"noopener\">UMW Finance Cardholder Billing Cycle Dates<\/a><\/li>\n<\/ul>\n<\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"direct\"><strong><span style=\"color: #003366;\">Direct Pay Table and Due Dates<\/span><\/strong><\/h2>\n<blockquote><p>Direct Pay Requests are entered directly into Banner INB for purchases where a purchase order is not required. Consult the Direct Pay Table for a list of eligible purchase categories and the Prompt Pay Due Dates table for the appropriate date for your Direct Pay invoice. All invoices should be forwarded to payables@umw.edu.<\/p>\n<h3><strong>Reference Links<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/direct-pay-request-table\/\">Direct Pay Table<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/prompt-pay-due-dates\/\">Prompt Pay Due Dates<\/a><\/li>\n<\/ul>\n<\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"travel\"><span style=\"color: #003366;\"><strong>Travel\/Chrome River<\/strong><\/span><\/h2>\n<blockquote>\n<h3><strong>Instructional Materials<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">Account Payable Instructions<\/a><\/li>\n<\/ul>\n<\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"entertain\"><span style=\"color: #003366;\"><strong>University Entertainment<\/strong><\/span><\/h2>\n<blockquote><p>University faculty and staff who contract with performers or performance-related suppliers must follow specific guidelines to comply with procurement regulations and obtain proper contract signatures.<\/p>\n<h3><strong>Reference Guide<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/entertainment\/\" target=\"_blank\" rel=\"noopener noreferrer\">Entertainment Table<\/a><\/li>\n<\/ul>\n<\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"internet\"><strong><span style=\"color: #003366;\">Banner 9<\/span><\/strong><\/h2>\n<blockquote><p>Banner 9 allows those with Finance budget query privileges the capability to view FOAPAL information and operational balances by query or reporting functions. Features include:<\/p>\n<ul style=\"padding-left: 30px;\">\n<li>Standard Reporting Options<\/li>\n<li>Varied Queries by FOAP or Rule Class<\/li>\n<li>Drill Down to Document Capabilities<\/li>\n<li>Form Prints and Saves (html, text)<\/li>\n<li>Extractions to Excel<\/li>\n<li>Cash balances<\/li>\n<\/ul>\n<p><strong>Training Manuals<\/strong><\/p>\n<p>Below is a list of Instructional Materials for Banner 9.<\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/05\/Banner-9-Direct-Pay-5.02.23.pdf\" target=\"_blank\" rel=\"noopener\">Banner 9 Direct Pay <\/a><\/li>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/:b:\/r\/sites\/Staff-FN-TESS-FSTrain\/FacultyStaff%20Training%20Materials\/Banner%209\/Banner%209%20INB%20Queries%20and%20Reports.pdf?csf=1&amp;e=1VVF7O\" target=\"_blank\" rel=\"noopener noreferrer\">Banner 9 Searches and Reports<\/a>\n<ul>\n<li><a href=\"https:\/\/www.guidejar.com\/guides\/1a6be49d-3e88-44dc-ba06-2358ec9b12ae\" target=\"_blank\" rel=\"noopener\">Cardinal Verified Vendor Report <\/a>&#8211; interactive guide used to verfiy a vendor is set up for check payment<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2024\/02\/FGIENCD-User-Manual-2.23.24.pdf\" target=\"_blank\" rel=\"noopener\">Banner 9, Encumbrance Detail (FGIENCD)<\/a>\u00a0used to determine remaining balances on open POs<\/li>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/Web%20Videos\/Banner%20FOIDOCH%20Tutorial%20Produced%20and%20Shared.mp4?csf=1&amp;e=UYaKlR&amp;cid=46bb2fbd-1b55-48ac-82f8-8b839a8e7c7d\">FOIDOCH \u2013 Document History<\/a>\u00a0 This video shows how to use FOIDOCH to view document history, including purchases, payments, and direct pays<\/li>\n<\/ul>\n<p>Banner Receiving<\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/04\/Banner-9-Receiving-4.28.23.pdf\">Banner 9 Receiving<\/a> &#8211; written manual<\/li>\n<li><a href=\"https:\/\/www.guidejar.com\/guides\/4643121c-ef8c-4aa9-8471-dbc13d7655f0\" target=\"_blank\" rel=\"noopener\">Banner 9 Receiving<\/a> &#8211;\u00a0 *interactive guide (new!)<\/li>\n<li><a href=\"https:\/\/www.guidejar.com\/guides\/88e0475e-73bb-4454-8ea0-26ece6ca71a7\" target=\"_blank\" rel=\"noopener\">Banner 9 Receiving Adjustments<\/a> &#8211; *interactive guide (new!)<\/li>\n<li><a title=\"Banner Receiving Dates Quick Reference Chart\" href=\"https:\/\/documents.umw.edu\/document\/banner-receiving-dates-quick-reference-chart\/\">Quick Reference Chart &#8211; Banner Receiving Dates &#8211;<\/a> pdf chart to assist in determining Banner Receiving dates<\/li>\n<\/ul>\n<p><span style=\"color: #000080;\">*Interactive guides can be viewed either as:<\/span><br \/>\n<span style=\"color: #000080;\">a step-by-step list or a guided, on-screen tutorial based on the selected buttons. Choose the best method for you!\u00a0<\/span><br \/>\n<strong><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63170 alignnone\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/08\/Interactive-Guide.jpg\" alt=\"\" width=\"91\" height=\"48\" \/><\/strong><\/p><\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"ssb\"><span style=\"color: #003366;\"><strong>SSB &#8211; Self-Service Banner<br \/>\n<\/strong><\/span><\/h2>\n<blockquote><p>Self Service Banner provides the user advantages of click and drill down capabilities, ease of Journal Entries, quick searches of multiple funding sources per Organization code, and downloads to Excel on Hierarchy budget reports.\u00a0 Disadvantages to SSB would include the inability to view Cash balances and the lack of a standard paper report.<\/p>\n<h3><strong>Training Manual<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/04\/SSB-Combined-Manual-4.2.2025.pdf\">SSB Combined Manual<\/a><\/li>\n<\/ul>\n<\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"BudgetOverview\"><span style=\"color: #003366;\"><strong>Budget and Systems Overview for Chairs and Administrators<br \/>\n<\/strong><\/span><\/h2>\n<blockquote><p>At the beginning of every fiscal year, the training department within the division of Administration and Finance offers group instruction to new and current Chairs. Instruction focuses on financial systems and associated financial duties of the supervisory position. The class will focus on:<\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2013\/06\/List-of-Systems.pdf\">List of UMW Systems<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/fundamentals-of-finance\/\">Fundamentals of Finance,<\/a> \u00a0Operational Budget Review, Works, SPCC, and MyTime<\/li>\n<\/ul>\n<\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"DS\"><span style=\"color: #003366;\"><strong>Designated Signer<\/strong><\/span><\/h2>\n<blockquote><p>University of Mary Washington President, Dr. Troy D. Paino, has designated signing authority on his behalf to specific individuals on campus. \u00a0 These individuals are designated to sign specified contracts and administrative documents as identified by the statement &#8220;\u0080\u009cPresident or Designee&#8221;. \u00a0 <a href=\"https:\/\/adminfinance.umw.edu\/ap\/dspresident\/\">Click here for more information.<\/a><\/p><\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"SharePoint\"><span style=\"color: #003366;\"><strong>Finance SharePoint Reporting<\/strong><\/span><\/h2>\n<blockquote><p>Access customized reports through SharePoint for assistance in carrying out Finance duties. \u00a0 Your AD password is required for access and some forms may require Banner access. \u00a0 Below are guides to various report that are currently available.<\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/09\/SharePoint-Report-Manual.pdf\" target=\"_blank\" rel=\"noopener\">SharePoint Reporting Manual<\/a><\/li>\n<\/ul>\n<\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"CM\"><span style=\"color: #003366;\"><strong>eCommerce<\/strong><\/span><\/h2>\n<blockquote><p>The University of Mary Washington uses Cashnet as a payment tool to allow departments to accept online credit card and\/or eCheck payments for events, such as <span class=\"bold\">conference or workshop registrations, athletic camps, concerts, seminars, etc. <\/span><\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/finance\/financial-management\/commerce-manager\/\" target=\"_blank\" rel=\"noopener noreferrer\">eCommerce &#8211; Cashnet<\/a><\/li>\n<\/ul>\n<\/blockquote>\n<p style=\"text-align: right;\"><a href=\"#top\">Back to Top<\/a><\/p>\n<h2 id=\"mytime\"><span style=\"color: #003366;\"><strong>MyTime<\/strong><\/span><\/h2>\n<blockquote><p>The University&#8217;s automated time and attendance system used by the following:<\/p>\n<ul>\n<li>Students, wage, and full time \u00a0employees for time and attendance<\/li>\n<li>Graduate Assistants and Interns, and Professional Development employees for time and attendance<\/li>\n<li>Classified Staff and Administrative faculty for leave requests and reporting<\/li>\n<li>Supervisors responsible for approving time, attendance and leave<\/li>\n<\/ul>\n<p>Additional Instructional Materials and Quick Guides can be found on the TCSS website <a href=\"https:\/\/adminfinance.umw.edu\/tess\/mytime-quick-guides\/\" target=\"_blank\" rel=\"noopener\">HERE.<\/a><\/p>\n<p>&nbsp;<\/p><\/blockquote>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: right; padding-left: 30px;\">\n","protected":false},"excerpt":{"rendered":"<p>This page provides the resources you need to successfully navigate the UMW\u2019s Finance and Procurement Services systems. You\u2019ll find system overviews, step-by-step guides with visual aids, and short videos to support your learning. \u00a0When accessing this information from off campus you must login to the VPN Client. Whatever your learning style, we are here to [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63225","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Original Instructional Materials Page - for Reference - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/original-instructional-materials-page-for-reference\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Original Instructional Materials Page - for Reference\" \/>\n<meta property=\"og:description\" content=\"This page provides the resources you need to successfully navigate the UMW\u2019s Finance and Procurement Services systems. 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Procurement Fundamentals"},"content":{"rendered":"<div class=\"accordion\">\n<p style=\"text-align: center;\">August 19th 9am-12pm<br \/>\nEagle Village Suite 480<\/p>\n<p>&nbsp;<\/p>\n<div class=\"responsive-tabs\">\n<h2 class=\"tabtitle\">Agenda<\/h2>\n<div class=\"tabcontent\">\n\n<p>Welcome &#8211; Tim O&#8217;Donnell,\u00a0 Provost<\/p>\n<p>Panel Introductions:<br \/>\nPamela Taggert, Executive Director of Budget and Financial Analysis<br \/>\nKate Wheeler, Budget Analyst<br \/>\nJulie Smith, Associate Vice President for Finance and Controller<br \/>\nLauren Bass, Accounts Payable Manager<br \/>\nMelva Kishpaugh, Director of Procurement Services<br \/>\nAnn Hodges, UMW Foundation Senior Accountant<br \/>\nRebecca Armstrong, UMW Foundation Assistant Vice President for Finance and Accounting<\/p>\n<p>Break 10:30 am-10:40 am<\/p>\n<p>Q&amp;A&#8217;s are encouraged after each topic section<br \/>\nClosing Remarks &#8211; Tim O&#8217;Donnell, Provost<\/p>\n\n<\/div><h2 class=\"tabtitle\">UMW Funding Sources<\/h2>\n<div class=\"tabcontent\">\n\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/Slides_FY26-Budget_BOV-approved.pptx\">University Funding<\/a><\/p>\n<p>The Office of <a href=\"https:\/\/adminfinance.umw.edu\/budget\/\" target=\"_blank\" rel=\"noopener\">Budget and Financial Analysis<\/a> supports the university community in meeting its strategic and operational priorities by providing technical assistance and analysis in planning, administering, and monitoring the budget.<\/p>\n<p>The Budget Office is responsible for preparing the university\u2019s annual budget and making periodic changes\/adjustments as needed. The budget is created, then uploaded to Banner\u2019s Financial Module by the assigned FOAPAL. Operating budgets can include personal services, operating, and equipment.<\/p>\n<p>The UMW operating budget is structured around four fund groups: Educational and General (E&amp;G) Programs, Auxiliary Enterprises, Museums and Cultural Services, and Higher Education Research Centers. These sources are managed using the <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/chart-accounts-foap\/\">University Chart of Accounts<\/a>.<\/p>\n<p>The Chart of Accounts consists of six elements: Fund, Organization, Account, Program, Activity, and Location. The selected combination of elements, referred to as FOAPAL indicates where and how the transaction should be recorded.<\/p>\n<p>A person or a department can be assigned multiple FOAPAL\u2019s depending on the source of the funds they\u2019ve been allocated.<\/p>\n<p>Some individuals and departments may receive external grants or other funding that is outside the University\u2019s operating budget. Elements for these funds are added as needed and are assigned a unique FOAPAL.<\/p>\n<p><span style=\"color: #333399;\"><strong>Funds Specific to Faculty for Professional Development and Research<\/strong><\/span><\/p>\n<p><span style=\"color: #0000ff;\">Faculty 500<\/span><\/p>\n<p>Faculty each receive $500.00 intended specifically for professional development.<\/p>\n<p>The Faculty 500 is automatically distributed into each faculty member\u2019s unique Organization code at the beginning of the academic year. Funds cannot be shared or distributed to Department operating budgets.<\/p>\n<p>1111-Faculty Org-10460<\/p>\n<p><span style=\"color: #0000ff;\">Faculty Development Supplemental Grants<br \/>\n<\/span><br \/>\nThese grants are intended to supplement faculty that is not research related.<\/p>\n<p>Funding is allocated and awarded independently by college through an application process.<\/p>\n<p>CAS = 1552AS-Faculty Org-10460<\/p>\n<p>COB = 1552B-Faculty Org-10460<\/p>\n<p>COE = 1552E-Faculty Org-10460<\/p>\n<p><span style=\"color: #0000ff;\">Faculty Research Grants<br \/>\n<\/span><br \/>\nThese grants are intended to supplement faculty research.<\/p>\n<p>Funding is allocated and awarded independently by college via an application process.<\/p>\n<p>CAS = 1553AS-Faculty Org-10220<\/p>\n<p>COB = 1553B-Faculty Org-10220<\/p>\n<p>COE = 1553E -Faculty Org-10220<\/p>\n<p><span style=\"color: #0000ff;\">Undergraduate Research Grants<br \/>\n<\/span><br \/>\nThese grants are intended to support undergraduate student research with faculty sponsors.<\/p>\n<p>Funding is allocated and awarded via an application process.<\/p>\n<p>1557-Faculty Org-10220<\/p>\n<p>Please contact Betsy Lewis, Director of Undergraduate Research, with any questions.<\/p>\n\n<\/div><h2 class=\"tabtitle\">Budget and Financial Reporting<\/h2>\n<div class=\"tabcontent\">\n\n<p><a href=\"https:\/\/technology.umw.edu\/hss\/banner\/\" target=\"_blank\" rel=\"noopener\">Banner SSB<\/a> Budget Queries allow flexibility in budget viewing by a variety of levels.\u00a0 Banner SSB is valuable for reviewing operational budgets by Organizational and Grant code hierarchy.\u00a0 Query Tiles can be created by the user to save and organize various views for real time updates and transaction drill down.\u00a0 Popular queries include those for department grants by individual or fund source.<\/p>\n<p>Customized SharePoint reports are available to those with Finance access.\u00a0 Popular reports are the Organizational Hierarchy report to assist with SSB queries, the Account code Hierarchy for understanding budget expense codes and the Payroll Detail Report that is used in coordination with the department&#8217;s budget for payroll expenses.<\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/\" target=\"_blank\" rel=\"noopener\">Training, Compliance and System Support <\/a> is responsible for Banner finance securities and training for budget reporting and related questions.<\/p>\n\n<\/div><h2 class=\"tabtitle\">Other Funding Sources<\/h2>\n<div class=\"tabcontent\">\n\n<p><strong><span style=\"color: #333399;\">UMW Foundation Funding<br \/>\n<\/span><\/strong><a href=\"https:\/\/www.umwf.org\/foundation-staff-1\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #000080;\">UMW Foundation<\/span><\/a> funds are managed by the Foundation outside of\u00a0 the Banner Finance module.\u00a0 Questions regarding Foundation funds or project balances can be submitted on the UMW Foundation website: <a href=\"https:\/\/umwf1908.org\/\" target=\"_blank\" rel=\"noopener\">www.umwf.org<\/a> <em>Contact Us<\/em> or by contacting\u00a0 Ann Hodges, UMW Foundation Senior Accountant at: ahodges@umwf1908.org or\u00a0 540-654-2080.<\/p>\n<p>Foundation fund creation starts with the Donor Relations Director in Advancement and is coordinated with the Foundation. The Donor Relations Director will work with the requestor (usually the Chair or Program Director) to determine fund setup.\u00a0 Some funds have terms with fiscal year budgets and restrictions that determine how the money can be spent, while others allow spending at the discretion of the Chair within donor restrictions. All funds are donor provided with accountability for use required.<\/p>\n<p>Each semester, the Foundation meets with the Provost and Dean to review Foundation accounts and balances.\u00a0 The Deans further disseminate the information to the Chairs.<\/p>\n<p>Faculty and staff may request withdrawals and deposits using the Request for Foundation Funds form or the deposit Transmittal form. A credit card can be issued to an individual or checked out to use by contacting Ann Hodges.<\/p>\n<p>When making purchases that are supported in part by Foundation funds, the purchase should be made through the University using state funds, state procurement procedures and state or university contracts then reimbursed by the Foundation. Use the Request for Foundation Funds\u00a0 form to initiate reimbursement from the Foundation. Please work with the designated buyer supporting your department.<\/p>\n<p>If your purchase is not allowed using State funds, then it must be made directly from Foundation funds. You\u2019ll find more information regarding <a href=\"https:\/\/adminfinance.umw.edu\/ap\/disallowed-expenses\/\" target=\"_blank\" rel=\"noopener\">disallowed expenses<\/a> on the Accounts Payable website.<\/p>\n<p><span style=\"color: #333399;\"><strong>External Grants and Funding<\/strong><\/span><br \/>\nAll proposals for grants, fellowships, contracts or agreement to provide services to be funded by any external entity require formal approval prior to proposal submission.\u00a0 The steps involved in obtaining that approval, along with forms and information to help with your proposal and applications, are on the website at <a href=\"https:\/\/provost.umw.edu\/grantsoffice\/\" target=\"_blank\" rel=\"noopener\">https:\/\/provost.umw.edu\/grantsoffice\/<\/a>.<\/p>\n<p>Please plan ahead and notify Julie Smith at <a href=\"mailto:jsmith23@umw.edu\">jsmith23@umw.edu<\/a> of your intent to apply, providing a link to the solicitation, at least three weeks before the proposal due date.<\/p>\n\n<\/div><h2 class=\"tabtitle\">Special and Recognition Pay<\/h2>\n<div class=\"tabcontent\">\n\n<p>Faculty, Administrative Faculty and Adjunct Faculty can receive payment for special assignments via the <a href=\"https:\/\/adminfinance.umw.edu\/hr\/files\/2023\/07\/Special-Pay-Form_PDF-updated-2023-06.pdf\" target=\"_blank\" rel=\"noopener\">Request for Special Payment<\/a> form.\u00a0 The form should be downloaded for completion and may be digitally signed prior to approval routing.\u00a0 The payment will be included within the employee&#8217;s<a href=\"https:\/\/adminfinance.umw.edu\/payroll\/payroll-calendars\/\" target=\"_blank\" rel=\"noopener\"> normal pay cycle<\/a> and coded to Account 61139.\u00a0 Please email completed forms to <a href=\"mailto:specialpay@mail.umw.edu\">specialpay@mail.umw.edu<\/a>. For Classified and Wage employees, bonus payments for exemplary and special project assignments can be requested via the <a href=\"https:\/\/adminfinance.umw.edu\/hr\/handbooks-forms-policies\/formsresources\/recognition-award-notice\/\" target=\"_blank\" rel=\"noopener\">Recognition Award Notice<\/a> web form.\u00a0The form is completed by the supervisor, then routes to Human Resources (HR) who will internally continue the approval process. Once the bonus pay is fully confirmed, HR will contact the supervisor and the employee.\u00a0 In the <em>Charge to\u00a0<\/em>section of the form use the department\u2019s Fund, Organization and Program code and use Account code 61131.<\/p>\n<p>These supplementary payments to faculty\/staff should follow the same process if using UMW Foundation funding. In addition to the special payment form or recognition form submission, you must also submit a reimbursement request to Ann Hodges at UMWF using the Request for Foundation Funds form.\u00a0 Please remember to include the University&#8217;s share of FICA (7.65%) in the requested total.\u00a0 You will need to include payroll documentation and the reimbursement FOAP which should include Account 56420 and Activity UMWFND.<\/p>\n<p>(Ex. Fund-Org-<strong>56420<\/strong>-Program-<strong>UMWFND<\/strong>)<\/p>\n\n<\/div><h2 class=\"tabtitle\">Out-of-State Hiring<\/h2>\n<div class=\"tabcontent\">\n\n<p>The University recognizes the occasional need to hire or reassign an employee who will reside and perform their work outside the Commonwealth of Virginia.\u00a0 Employees who work outside of Virginia subject the University to the others states&#8217; laws and may result in additional insurance, taxes, compliance regulations, payroll requirements and costs.\u00a0 Therefore, hiring or reassigning employees to positions outside of Virginia must be supported by an important University business purpose and not merely an accommodation for the employee.<\/p>\n<p>To facilitate the process, the hiring department must notify the University of any prospective employment arrangements involving University employees working outside the state of Virginia by submitting an <a href=\"https:\/\/adminfinance.umw.edu\/hr\/files\/2023\/03\/Out-of-State-Approval-Form-Final.pdf\" target=\"_blank\" rel=\"noopener\">Out of State Employee Approval Form<\/a> to <a href=\"mailto:jobs@umw.edu\" target=\"_blank\" rel=\"noopener\">Human Resources<\/a> and <a href=\"mailto:payroll@umw.edu\" target=\"_blank\" rel=\"noopener\">Payroll<\/a>.\u00a0 The form should be submitted at least 60 days prior to the desired start date. This deadline is necessary to ensure that the University is compliant with the related laws and regulatory requirements of the other state. Notification of less than 60 days prior to the desired start date may result in financial or legal penalties to the University and a delayed start date for the employee.<\/p>\n<p>The hiring of employees out-of-state may necessitate that the University retain the services of outside consultants to assure compliance, and in some cases, liability for employment and benefit related issues.\u00a0 These costs will be charged to the department.\u00a0 Failure to report out-of-state employees to the University in a timely manner may also result in the assessment of other penalties by the other state or country, which will also be assessed to the assigning department.<\/p>\n<p>The University is not legally allowed to hire employees to work outside the United States. In order to do this, UMW would have to contract with a third party to act as an employer of record (EOR).\u00a0 EORs add another layer of compliance and cost to the University.\u00a0 At this time, UMW does not have an EOR contract.<\/p>\n<p>If you&#8217;re hiring someone currently living out-of-state who plans to move to the area, be aware that the University does not offer a <a href=\"https:\/\/adminfinance.umw.edu\/ap\/moving-and-relocation\/\" target=\"_blank\" rel=\"noopener\">moving and relocation<\/a> allowance. To discuss other transition incentives, contact <a href=\"https:\/\/adminfinance.umw.edu\/hr\/\" target=\"_blank\" rel=\"noopener\">Human Resources<\/a>.<\/p>\n\n<\/div><h2 class=\"tabtitle\">Student Employment<\/h2>\n<div class=\"tabcontent\">\n\n<p>When considering student employment, start with the <a href=\"https:\/\/www.umw.edu\/financialaid\/student-employment\/supervisors\/#h-how-to-hire-a-student-employee\" target=\"_blank\" rel=\"noopener\">Tasks &amp; Support<\/a> page posted by Financial Aid. The <em>Hire a Student Employee<\/em> provides step by step guidance on budgeting, posting the job, interviewing, contracts and stipends. Review the <a href=\"https:\/\/www.umw.edu\/financialaid\/student-employment\/supervisors\/fact-sheet\/\" target=\"_blank\" rel=\"noopener\">Supervisor Information page<\/a> for student eligibility, the hiring process, work hours, paperwork and related payroll details.<\/p>\n<p>Please note, students cannot be paid directly from the UMW Foundation. If using UMW Foundation funding for student wages, please follow the same student employment policies using your individual Faculty Org code and Program code 10460 as the FOAP to charge on the SEMPL form.\u00a0 You will also need to submit a Request for Foundation Funds form to Ann Hodges at UMWF to reimburse the student wages. You will need to include payroll documentation and the reimbursement FOAP which should include Account 56420 and Activity UMWFND.<\/p>\n<p>(Ex. 1111-Faculty Org-<b>56420<\/b>-10460-<b>UMWFND<\/b>)<\/p>\n<p>The university&#8217;s payroll and leave tracking system is called <em>MyTime<\/em>.\u00a0 <a href=\"https:\/\/adminfinance.umw.edu\/payroll\/instructional-materials\/\" target=\"_blank\" rel=\"noopener\">Instructional materials<\/a> are available on the website and personal training is available upon request.<\/p>\n<p>\n<\/div><h2 class=\"tabtitle\">Procurement<\/h2>\n<div class=\"tabcontent\">\n<br \/>\nThe source of funds can dictate proper use of funds, to include what can and cannot be purchased and use of the appropriate charge card. The cost of a purchase is also a factor which may dictate the procurement method as well as the length of the procurement process.<br \/>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/07\/Slides_FY26-Budget_BOV-approved.pptx\">University Funding<\/a><\/p>\n<p>The <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/contact-us-3\/\">UMW Procurement Services Team<\/a>, comprised of Contract Officers, Senior Contract Officers, and a Small Purchase Charge Card (SPCC) Program Administrator &amp; Procurement Analyst, and led by the Director, is responsible for managing the process of acquiring goods and services for the University.<\/p>\n<p>Procurement Services assists the University community in the procurement of all goods and services, and ensures that all procurements are carried out in an effective, economical, fair and impartial manner, and remain subject to the laws and regulations of the <a href=\"https:\/\/vascupp.org\/rules.pdf\">Governing Rules<\/a>, the <a href=\"https:\/\/vascupp.org\/hem.pdf\">Commonwealth of Virginia Purchasing Manual for Institutions of Higher Education and their Vendors<\/a>, and any applicable University Policies and Procedures, regardless of fund source. UMW Procurement Services must also <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/what-is-swam\/\">promote opportunities for all businesses<\/a><u>, particularly small<\/u>, very small <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-swam-program\/eo35-changes-to-purchasing-requirements\/\">(micro)<\/a> or disadvantaged businesses.<\/p>\n<p>The UMW Procurement Services team:<\/p>\n<ul>\n<li>works directly with departments, and their educated buyers to advise and inform on procurements,<\/li>\n<li>manages <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-policies-and-procedures-2\/small-purchase-procedures\/\">small purchases<\/a>, and those which require a <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/umw-policies-and-procedures-2\/contracts-2\/\">formal solicitation process<\/a>,<\/li>\n<li>maintains <a href=\"https:\/\/vascupp.org\/contracts\">alliances and professional memberships<\/a> for the benefit of UMW,<\/li>\n<li>reviews eVA requisitions for approval,<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/tech-purchases\/\">purchases technology and equipment<\/a>,<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/forms\/\">reviews, signs, and otherwise manages contracting<\/a> for the University,<\/li>\n<li>manages the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/\">small purchase charge card program<\/a>,<\/li>\n<li>assists UMW Contract Administrators to manage over 500 <a href=\"https:\/\/umw.cobblestonesystems.com\/public\/\">University contracts<\/a>, and;<\/li>\n<li>coordinates <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/educationandresources\/\">outreach \/educational<\/a> opportunities for University employees and <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/vendors\/\">businesses<\/a>.<\/li>\n<\/ul>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/procurement\/files\/2023\/01\/Contract-Signature-Authority-Public-4.14.2025.pdf\">Authority to sign contracts for the University<\/a> <u>is delegated by the University President<\/u>, and may be further delegated, through Procurement Services.\u00a0 Contracts signed by individuals on behalf of the University who are not authorized to do so may be voidable.<\/p>\n\n<\/div><h2 class=\"tabtitle\"> University Charge Cards<\/h2>\n<div class=\"tabcontent\">\n\n<p><a href=\"https:\/\/adminfinance.umw.edu\/ap\/charge-cards\/\" target=\"_blank\" rel=\"noopener\">Charge Cards<\/a> are highly regulated by the Commonwealth of Virginia and the University.\u00a0 Transactions are regularly reviewed by UMW Internal Compliance and audited by the Commonwealth at their discretion.\u00a0 Cards are issued for either State or Local fund procurements.\u00a0 The procurement office manages the State, or Small Purchase Charge Card &#8221; SPCC&#8221; program.\u00a0 The Accounts Payable office manages the Local, or UMW Finance Card program.<\/p>\n<p>Compliance and audit ensure that proper procurement and payment methods are followed and regulations such as those for <a href=\"https:\/\/adminfinance.umw.edu\/ap\/disallowed-expenses\/\" target=\"_blank\" rel=\"noopener\">disallowed expenses<\/a>, <a href=\"https:\/\/adminfinance.umw.edu\/ap\/available-charge-cards\/\" target=\"_blank\" rel=\"noopener\">food<\/a>, <a href=\"https:\/\/adminfinance.umw.edu\/ap\/gifts\/\" target=\"_blank\" rel=\"noopener\">gifts and clothing<\/a>\u00a0 are supported by our cardholders.<\/p>\n<p><span style=\"color: #0000ff;\">The SPCC<br \/>\n<\/span>Department Office Managers\u00a0 (or designated buyers) responsible for procuring goods and services using state funding sources are issued the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/\" target=\"_blank\" rel=\"noopener\">Small Purchase Charge Card<\/a> (SPCC) in their own name.<br \/>\nIndividuals who hold an SPCC are required to adhere to a myriad of University and state rules and regulations. There is a high level of responsibility for these Cardholders to ensure each purchase is compliant, including maintaining a complete card file with all supporting documentation for each transaction made. Therefore; it is imperative that all members within a department go through their designated Office Manager for all purchases and payments before a purchase or payment is committed.\u00a0 Additionally, the card may be entered into eVA, the state&#8217;s e-procurement system, for required electronic purchases, and transactions are managed via the Bank of America&#8217;s WORKS system by the buyer and designated transaction approver.<\/p>\n<p>Training and forms are required to be completed prior to card issuance and compliance is required for continued use of the card. A variety of resources are available on the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/\" target=\"_blank\" rel=\"noopener\">Procurement website<\/a> for SPCC Cardholder to guide them through the many aspects of this part of their job.<\/p>\n<p><span style=\"color: #0000ff;\">The UMW Finance Card<br \/>\n<\/span>UMW obtained an exception from the Department of Accounts (DOA)\u00a0 for use of the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/available-charge-cards\/umw-finance-card\/\" target=\"_blank\" rel=\"noopener\">UMW Finance card<\/a>.<br \/>\nThe UMW Finance Card may be issued to department buyers responsible for procuring goods and services using local funding sources.\u00a0 Office Managers holding a card in their own name will enter the card into eVA for required electronic purchases. Transactions are managed via the WORKS system by the buyer and supervisor.<\/p>\n<p>The card may also be issued to faculty for non-regulated eVA procurements and in rare exception, to departments for centralized and controlled management for student check out.<\/p>\n<p>For Individuals or departments without use of a card, the UMW Finance Card may be checked out from the Cashiers Office Window in Lee Hall for <a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel\/travel-with-students\/\" target=\"_blank\" rel=\"noopener\">student travel<\/a> or <a href=\"https:\/\/adminfinance.umw.edu\/ap\/business-meals\/\" target=\"_blank\" rel=\"noopener\">business meal needs<\/a>.\u00a0 Transactions are managed via the Works system by the Cashiers Office and the AVP\/Controller of Finance.<\/p>\n\n<\/div><h2 class=\"tabtitle\">Food, Travel &amp; Reimbursement<\/h2>\n<div class=\"tabcontent\">\n\n<p><span style=\"color: #0000ff;\">Food<br \/>\n<\/span>If a human is consuming the food, you must have a <a href=\"https:\/\/adminfinance.umw.edu\/ap\/forms\/#businessmeal\" target=\"_blank\" rel=\"noopener\">Business Meal and Food Approval Form<\/a> (BMF).<\/p>\n<p>In addition:<\/p>\n<ul>\n<li>The BMF form is required prior to the meal,<\/li>\n<li>Allowable rates are based on meal type and location and;<\/li>\n<li>A detailed itemized receipt is required<\/li>\n<\/ul>\n<p>Procurement regulations apply and are incorporated into the Business Meal and Food Guidance website. The Food Purchase Guidance table details the food requirements for on and off campus dining, catering, appropriate card use and procurement guidelines.<\/p>\n<p><span style=\"color: #0000ff;\">Travel<br \/>\n<\/span>A good starting point for travel is the Accounts Payable website: <a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel-2\/\" target=\"_blank\" rel=\"noopener\">https:\/\/adminfinance.umw.edu\/ap\/travel-2\/<\/a><\/p>\n<p><span style=\"color: #0000ff;\">Travel Pre-Approvals and Reimbursements<br \/>\n<\/span>The<a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\" target=\"_blank\" rel=\"noopener\"> Emburse<\/a> Enterprise system is managed by the Accounts Payable office for online<a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel-2\/\" target=\"_blank\" rel=\"noopener\"> travel pre-approvals and reimbursement<\/a> requests for employees, students and guests.\u00a0 All employees have access to Emburse Enterprise via single sign on.\u00a0 \u00a0 When travel reimbursements are necessary for students and guests, employees must first direct them to the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/vendor-information-page\/\" target=\"_blank\" rel=\"noopener\">online questionnaire<\/a>.\u00a0 Completing the questionnaire does not allow the student or guests to access Emburse Enterprise, it allows the student and guest information to populate in Emburse Enterprise so employees may enter requests on their behalf.<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Knowledge of FOAPAL is necessary for completing the necessary fields within the system.<\/li>\n<li>Video and FAQ&#8217;s are posted that include travel questions specific to faculty concerns.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/ap\/reimbursements\/\" target=\"_blank\" rel=\"noopener\">Reimbursements for non travel related expenses<\/a> will also be managed via Emburse Enterprise.<br \/>\nNon-travel reimbursement should be the exception. All purchases with UMW funding sources must follow procurement regulations, mandatory contracts, and\/or eVA entry.<\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/ap\/travel\/direct-deposit\/\" target=\"_blank\" rel=\"noopener\">Direct Deposit<\/a> is required for all employee reimbursements.<br \/>\nDirect questions to <a href=\"mailto:payables@umw.edu\" target=\"_blank\" rel=\"noopener\">mailto:payables@umw.edu<\/a> or <a href=\"mailto:ltemple@umw.edu\" target=\"_blank\" rel=\"noopener\">mailto:ltemple@umw.edu<\/a><\/p>\n\n<\/div><h2 class=\"tabtitle\">Risk Management<\/h2>\n<div class=\"tabcontent\">\n\n<p>The Commonwealth of Virginia is self-insured. The state&#8217;s <em>Public Liability Risk Management Plan<\/em> is administered by the Department of the Treasury, Division of Risk Management (DRM). As an agency of the Commonwealth, UMW is under this plan.\u00a0 DRM has final responsibility for interpretation and determination of the protection under the Plan.<br \/>\nDRM is not an insurance company and the Risk Management Plan is not insurance.\u00a0 University Risk Management is located within the Office of Budget and Financial Analysis. <a href=\"https:\/\/adminfinance.umw.edu\/budget\/risk-management\/certificate-of-coverage\/\" target=\"_blank\" rel=\"noopener\">https\/\/adminfinance.umw.edu\/budget\/risk-management<\/a>\/.<\/p>\n<p>Email risk@umw.edu or call Pam Taggert (540) 654-1018<\/p>\n<p>Risk Management should be contacted for all matters related to:<\/p>\n<ul>\n<li>Automobile Liability<\/li>\n<li>Property Loss<\/li>\n<li>General Liability<\/li>\n<li>Professional and Medical Malpractice Liability<\/li>\n<\/ul>\n<p>Employee accidents and Workers Compensation should be directed to Human Resources.<\/p>\n<p>Submit requests for Certificates of Coverage-<a href=\"https:\/\/adminfinance.umw.edu\/budget\/risk-management\/certificate-of-coverage\/\" target=\"_blank\" rel=\"noopener\">https:\/\/adminfinance.umw.edu\/budget\/risk-management\/certificate-of-coverage\/<\/a><\/p>\n\n<\/div><h2 class=\"tabtitle\">Advancement and Alumni Engagement Resources for Faculty and Staff<\/h2>\n<div class=\"tabcontent\">\n\n<p>Links to these resources will soon be available under the &#8220;Quick Links&#8221; menu at <a href=\"https:\/\/www.umw.edu\/in\/\" target=\"_blank\" rel=\"noopener\">umw.edu\/in<\/a><\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/08\/AAE-and-Foundation-Resources-One-Pager-1.pdf\" target=\"_blank\" rel=\"noopener\">https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/08\/AAE-and-Foundation-Resources-One-Pager-1.pdf<\/a><\/p>\n<\/div><\/div>\n<\/div>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>August 19th 9am-12pm Eagle Village Suite 480 &nbsp; Welcome &#8211; Tim O&#8217;Donnell,\u00a0 Provost Panel Introductions: Pamela Taggert, Executive Director of Budget and Financial Analysis Kate Wheeler, Budget Analyst Julie Smith, Associate Vice President for Finance and Controller Lauren Bass, Accounts Payable Manager Melva Kishpaugh, Director of Procurement Services Ann Hodges, UMW Foundation Senior Accountant Rebecca [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63121","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Faculty Research Guide for Finance, Budget &amp; Procurement Fundamentals - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/faculty-academy-2025\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Faculty Research Guide for Finance, Budget &amp; Procurement Fundamentals\" \/>\n<meta property=\"og:description\" content=\"August 19th 9am-12pm Eagle Village Suite 480 &nbsp; Welcome &#8211; Tim O&#8217;Donnell,\u00a0 Provost Panel Introductions: Pamela Taggert, Executive Director of Budget and Financial Analysis Kate Wheeler, Budget Analyst Julie Smith, Associate Vice President for Finance and Controller Lauren Bass, Accounts Payable Manager Melva Kishpaugh, Director of Procurement Services Ann Hodges, UMW Foundation Senior Accountant Rebecca [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/tess\/faculty-academy-2025\/\" \/>\n<meta property=\"og:site_name\" content=\"Training, Compliance, and System Support\" \/>\n<meta property=\"article:modified_time\" content=\"2025-08-20T14:35:03+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"13 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/faculty-academy-2025\/\",\"url\":\"https:\/\/adminfinance.umw.edu\/tess\/faculty-academy-2025\/\",\"name\":\"Faculty Research Guide for Finance, Budget & Procurement Fundamentals - Training, Compliance, and System Support\",\"isPartOf\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/#website\"},\"datePublished\":\"2025-07-14T17:54:23+00:00\",\"dateModified\":\"2025-08-20T14:35:03+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/faculty-academy-2025\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/adminfinance.umw.edu\/tess\/faculty-academy-2025\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/faculty-academy-2025\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/adminfinance.umw.edu\/tess\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Faculty Research Guide for Finance, Budget &#038; 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Procurement Training<\/span><\/strong><\/h1>\n<p>TCSS partners with Procurement Services to deliver training for Finance users, including new buyers, experienced buyers, and budget managers. To comply with <a href=\"https:\/\/adminfinance.umw.edu\/finance\/financial-management\/compliance\/finance-securitycompliance\/\" target=\"_blank\" rel=\"noopener\">Finance Security standards<\/a>, all Finance users must complete the required forms and training before accessing secured systems.<\/p>\n<p style=\"text-align: center;\">Instructor led training sessions are conducted via Zoom. Please contact <a href=\"mailto:tcss@umw.edu\">tcss@umw.edu<\/a> to make an appointment.<\/p>\n<div class=\"accordion\">\n<p style=\"text-align: left;\"><div class=\"responsive-tabs\">\n<h2 class=\"tabtitle\">Buyer Training - Building Procurement &amp; Finance Confidence  <\/h2>\n<div class=\"tabcontent\">\n<\/p>\n<p>We want all Finance users to feel confident and fully equipped to fulfill their roles as buyers for UMW.\u00a0 New Buyer Training is divided into six phases to keep the content manageable and flexible with your schedule. Each phase builds on the previous one, guiding you through systems, policies, and tasks you\u2019ll use regularly. Existing buyers may schedule refresher training on any topic.<\/p>\n<p data-start=\"544\" data-end=\"600\">\n<\/div><h2 class=\"tabtitle\">Sessions &amp; Descriptions<\/h2>\n<div class=\"tabcontent\">\n<\/p>\n<p data-start=\"544\" data-end=\"600\"><strong>Module 1: Fundamentals of Finance<\/strong><\/p>\n<p data-start=\"544\" data-end=\"600\">Self-Paced<br \/>\nApproximate Length: 1.5 hours<\/p>\n<p data-start=\"602\" data-end=\"690\">Start with the basics &#8211; get to know our financial structure, systems, and reporting tools. We take a personalized approach by reviewing your department FOAPAL, budget, and past purchase activity.<\/p>\n<ul data-start=\"692\" data-end=\"845\">\n<li data-start=\"692\" data-end=\"722\">\n<p data-start=\"694\" data-end=\"722\">Chart of Accounts &amp; FOAPAL<\/p>\n<\/li>\n<li data-start=\"723\" data-end=\"739\">\n<p data-start=\"725\" data-end=\"739\">Fund Sources<\/p>\n<\/li>\n<li data-start=\"740\" data-end=\"768\">\n<p data-start=\"742\" data-end=\"768\"><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/08\/Intro-to-Finance-Systems.pdf\" target=\"_blank\" rel=\"noopener\">Finance Systems<\/a> Overview<\/p>\n<\/li>\n<li data-start=\"769\" data-end=\"794\">\n<p data-start=\"771\" data-end=\"794\">Banner Budget Queries<\/p>\n<\/li>\n<li data-start=\"795\" data-end=\"821\">\n<p data-start=\"797\" data-end=\"821\">Finance Report Central<\/p>\n<\/li>\n<li data-start=\"822\" data-end=\"845\">\n<p data-start=\"824\" data-end=\"845\">Introduction to eVA<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"847\" data-end=\"850\" \/>\n<p data-start=\"852\" data-end=\"896\"><strong>Module 2: Foundations of Procurement<\/strong><\/p>\n<p data-start=\"898\" data-end=\"979\">Understand the rules and responsibilities that guide purchasing decisions at UMW.<\/p>\n<p data-start=\"898\" data-end=\"979\">Self-paced<br \/>\nApproximate Length: 45 minutes<\/p>\n<ul data-start=\"981\" data-end=\"1097\">\n<li data-start=\"981\" data-end=\"1027\">\n<p data-start=\"983\" data-end=\"1027\">Procurement laws, policies, and procedures<\/p>\n<\/li>\n<li data-start=\"1028\" data-end=\"1047\">\n<p data-start=\"1030\" data-end=\"1047\">Payment methods<\/p>\n<\/li>\n<li data-start=\"1048\" data-end=\"1097\">\n<p data-start=\"1050\" data-end=\"1097\">Key questions to ask before making a purchase<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"1099\" data-end=\"1102\" \/>\n<p data-start=\"1104\" data-end=\"1132\"><strong>Module 3: Inside eVA<\/strong><\/p>\n<p data-start=\"1134\" data-end=\"1215\">Get hands-on with eVA and learn how to manage key purchasing tasks and approvals.<\/p>\n<p data-start=\"1134\" data-end=\"1215\">Self-paced<br \/>\nApproximate Length: 1 hour<\/p>\n<ul data-start=\"1217\" data-end=\"1395\">\n<li data-start=\"1217\" data-end=\"1244\">\n<p data-start=\"1219\" data-end=\"1244\">Searching for suppliers<\/p>\n<\/li>\n<li data-start=\"1245\" data-end=\"1270\">\n<p data-start=\"1247\" data-end=\"1270\">Entering requisitions<\/p>\n<\/li>\n<li data-start=\"1271\" data-end=\"1297\">\n<p data-start=\"1273\" data-end=\"1297\">Managing change orders<\/p>\n<\/li>\n<li data-start=\"1298\" data-end=\"1326\">\n<p data-start=\"1300\" data-end=\"1326\">Punch-out catalog orders<\/p>\n<\/li>\n<li data-start=\"1327\" data-end=\"1354\">\n<p data-start=\"1329\" data-end=\"1354\">Adding ad-hoc approvers<\/p>\n<\/li>\n<li data-start=\"1355\" data-end=\"1395\">\n<p data-start=\"1357\" data-end=\"1395\">Understanding eVA approval workflows<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"1397\" data-end=\"1400\" \/>\n<p data-start=\"1402\" data-end=\"1432\"><strong>Module 4: SPCC &amp; Works<\/strong><\/p>\n<p data-start=\"1434\" data-end=\"1522\">Learn how to manage your SPCC responsibilities and reconcile Works correctly each month.<\/p>\n<p data-start=\"1434\" data-end=\"1522\">Self-Paced<br \/>\nApproximate Length: 1.5 Hours<\/p>\n<ul data-start=\"1524\" data-end=\"1694\">\n<li data-start=\"1524\" data-end=\"1556\">\n<p data-start=\"1526\" data-end=\"1556\">Reconciling Works statements<\/p>\n<\/li>\n<li data-start=\"1557\" data-end=\"1596\">\n<p data-start=\"1559\" data-end=\"1596\">SPCC Payment Card File requirements<\/p>\n<\/li>\n<li data-start=\"1597\" data-end=\"1635\">\n<p data-start=\"1599\" data-end=\"1635\">Attaching supporting documentation<\/p>\n<\/li>\n<li data-start=\"1636\" data-end=\"1667\">\n<p data-start=\"1638\" data-end=\"1667\">General Ledger (GL) entries<\/p>\n<\/li>\n<li data-start=\"1668\" data-end=\"1694\">\n<p data-start=\"1670\" data-end=\"1694\">SPCC-related reporting<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"1696\" data-end=\"1699\" \/>\n<p data-start=\"1701\" data-end=\"1754\"><strong>Module 5: Banner Receiving &amp; Direct Pay Entry<\/strong><\/p>\n<p data-start=\"1701\" data-end=\"1754\">Instructor Led<br \/>\nApproximate Length: 1 hour<\/p>\n<p data-start=\"1756\" data-end=\"1848\">Ensure accurate payments and compliance by understanding receiving and direct pay processes.<\/p>\n<ul data-start=\"1850\" data-end=\"1979\">\n<li data-start=\"1850\" data-end=\"1891\">\n<p data-start=\"1852\" data-end=\"1891\">How to determine Banner receive dates<\/p>\n<\/li>\n<li data-start=\"1892\" data-end=\"1930\">\n<p data-start=\"1894\" data-end=\"1930\">Prompt Pay due date considerations<\/p>\n<\/li>\n<li data-start=\"1931\" data-end=\"1979\">\n<p data-start=\"1933\" data-end=\"1979\">When and how to enter a Direct Pay in Banner<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"1981\" data-end=\"1984\" \/>\n<p data-start=\"1986\" data-end=\"2024\"><strong>Module 6: eCommerce Training<\/strong><\/p>\n<p data-start=\"1986\" data-end=\"2024\">Instructor Led<br \/>\nApproximate Length: 1 hour<\/p>\n<p data-start=\"2025\" data-end=\"2059\"><em data-start=\"2025\" data-end=\"2059\">For eCommerce Site Managers only<\/em><\/p>\n<p data-start=\"2061\" data-end=\"2144\">A specialized session focused on managing the eCommerce platform and related tasks.<\/p>\n<ul data-start=\"2146\" data-end=\"2205\">\n<li data-start=\"2146\" data-end=\"2173\">\n<p data-start=\"2148\" data-end=\"2173\">eCommerce site overview<\/p>\n<\/li>\n<li data-start=\"2174\" data-end=\"2205\">\n<p data-start=\"2176\" data-end=\"2205\">Reconciliation requirements<\/p>\n<\/li>\n<\/ul>\n<hr data-start=\"2207\" data-end=\"2210\" \/>\n<p data-start=\"2212\" data-end=\"2229\"><\/div><\/div><\/p>\n<p data-start=\"2212\" data-end=\"2229\"><div class=\"responsive-tabs\">\n<h2 class=\"tabtitle\">Budget Manager Training<\/h2>\n<div class=\"tabcontent\">\n<\/p>\n<p data-start=\"2212\" data-end=\"2229\">This session provides an introduction to Finance for individuals responsible for budgets, including managing operational and cash balances, reviewing purchases, encumbrances and generating reports.<\/p>\n<p data-start=\"2212\" data-end=\"2229\">Instructor Led<br \/>\nApproximate Length: 1 hour<\/p>\n<p data-start=\"2212\" data-end=\"2229\"><\/div><\/div><\/p>\n<\/div>\n<p>\ud83d\udca1 <strong>Need Help?<\/strong><\/p>\n<p data-start=\"2231\" data-end=\"2386\">If you have questions about training or would like to schedule please contact TCSS at <a class=\"cursor-pointer\" href=\"mailto:tcss@umw.edu\" target=\"_blank\" rel=\"noopener\" data-start=\"2350\" data-end=\"2385\">tcss@umw.edu<\/a>.<\/p>\n<p><a href=\"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/\">TESS Archived Training Page<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Finance &amp; Procurement Training TCSS partners with Procurement Services to deliver training for Finance users, including new buyers, experienced buyers, and budget managers. To comply with Finance Security standards, all Finance users must complete the required forms and training before accessing secured systems. Instructor led training sessions are conducted via Zoom. Please contact tcss@umw.edu to [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63110","page","type-page","status-publish","hentry","entry","has-post-thumbnail"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>- Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:description\" content=\"Finance &amp; Procurement Training TCSS partners with Procurement Services to deliver training for Finance users, including new buyers, experienced buyers, and budget managers. To comply with Finance Security standards, all Finance users must complete the required forms and training before accessing secured systems. Instructor led training sessions are conducted via Zoom. Please contact tcss@umw.edu to [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/\" \/>\n<meta property=\"og:site_name\" content=\"Training, Compliance, and System Support\" \/>\n<meta property=\"article:modified_time\" content=\"2026-04-13T12:38:29+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/\",\"url\":\"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/\",\"name\":\"- Training, Compliance, and System Support\",\"isPartOf\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/#website\"},\"datePublished\":\"2025-07-08T19:29:15+00:00\",\"dateModified\":\"2026-04-13T12:38:29+00:00\",\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/\"]}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/#website\",\"url\":\"https:\/\/adminfinance.umw.edu\/tess\/\",\"name\":\"Training, Compliance, and System Support\",\"description\":\"University of Mary Washington\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/adminfinance.umw.edu\/tess\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"- Training, Compliance, and System Support","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/","og_locale":"en_US","og_type":"article","og_description":"Finance &amp; Procurement Training TCSS partners with Procurement Services to deliver training for Finance users, including new buyers, experienced buyers, and budget managers. To comply with Finance Security standards, all Finance users must complete the required forms and training before accessing secured systems. Instructor led training sessions are conducted via Zoom. Please contact tcss@umw.edu to [&hellip;]","og_url":"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/","og_site_name":"Training, Compliance, and System Support","article_modified_time":"2026-04-13T12:38:29+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/","url":"https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/","name":"- Training, Compliance, and System Support","isPartOf":{"@id":"https:\/\/adminfinance.umw.edu\/tess\/#website"},"datePublished":"2025-07-08T19:29:15+00:00","dateModified":"2026-04-13T12:38:29+00:00","inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/adminfinance.umw.edu\/tess\/training-purchasing-budget-works-new\/"]}]},{"@type":"WebSite","@id":"https:\/\/adminfinance.umw.edu\/tess\/#website","url":"https:\/\/adminfinance.umw.edu\/tess\/","name":"Training, Compliance, and System Support","description":"University of Mary Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/tess\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages\/63110","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/users\/29983"}],"replies":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/comments?post=63110"}],"version-history":[{"count":0,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages\/63110\/revisions"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/media?parent=63110"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":63107,"date":"2025-07-02T09:31:11","date_gmt":"2025-07-02T13:31:11","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/tess\/?page_id=63107"},"modified":"2025-07-02T09:31:11","modified_gmt":"2025-07-02T13:31:11","slug":"original-tess-training-web-page-for-reference","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/","title":{"rendered":"Original TESS Training Web Page &#8211; for Reference"},"content":{"rendered":"<h1 class=\"entry-title\">Training Descriptions<\/h1>\n<div class=\"entry-content\">\n<p align=\"center\">This page provides users with various options for finance training required for necessary\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/finance\/financial-management\/compliance\/finance-securitycompliance\/\">Finance Security Compliance<\/a>. UMW systems users must successfully complete training and all paperwork in order to be authorized to access secured systems.<\/p>\n<p align=\"center\"><strong>Email\u00a0<\/strong><a href=\"mailto:tcss@umw.edu\">tcss@umw.edu<\/a><strong>\u00a0to make an appointment for training<\/strong>\u00a0or request assistance with security requirements.<\/p>\n<h3 align=\"center\"><strong>Class Offerings:<br \/>\n<\/strong><a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/fundamentals-of-finance\/\" target=\"_blank\" rel=\"noopener\">Fundamentals including Chart of Accounts<\/a><br \/>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/training-calendar\/#purchasing\">Purchasing I and II<\/a><br \/>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/training-calendar\/#reports\">Banner Budget Queries, Reports &amp;Works<\/a><br \/>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/training-calendar\/#ecommerce\">eCommerce<\/a><br \/>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/training-calendar\/#works\">Works<\/a><br \/>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/training-calendar\/#businessops\">Satellite Business Ops<\/a><br \/>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/training-calendar\/#manager\">Budget Manager<\/a><br \/>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/training-calendar\/#MyTime\">MyTime<\/a><\/h3>\n<hr \/>\n<p>&nbsp;<\/p>\n<h2><strong>Training for Purchasing, Budget &amp; Works<\/strong><\/h2>\n<p>To make an appointment contact\u00a0<a href=\"mailto:tess@umw.edu\">tcss@umw.edu<\/a><\/p>\n<h3><strong>Purchasing I \u2013 Introduction to Purchasing<\/strong>\u00a0\u2013\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/tess\/introduction_to_purchasing\/\" target=\"_blank\" rel=\"noopener noreferrer\">Online Review\u00a0<\/a><\/h3>\n<blockquote><p>Purchasing I is self paced instruction and a requirement prior to attending the Purchasing II, Hands on Instruction.<\/p><\/blockquote>\n<h3><strong>Purchasing II \u2013\u00a0 Virtual Instruction\u00a0<\/strong><\/h3>\n<blockquote>\n<ul>\n<li>System Integration Review<\/li>\n<li>eVA Setup, Card Information,\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/amazon\/\" target=\"_blank\" rel=\"noopener noreferrer\">Amazon Tax Exemption Program<\/a><\/li>\n<li>Hands on training for eVA Navigation, Requisition entry, Approvals and Reporting<\/li>\n<li>eVA Change Orders<\/li>\n<li>eVA Purchases and Banner Budget Encumbrances<\/li>\n<li>Introduction to Banner Navigation<\/li>\n<li>Introduction to Purchase Order Receiving\u00a0and<a href=\"https:\/\/adminfinance.umw.edu\/ap\/direct-paycheck-requests\/prompt-pay-due-dates\/\">\u00a0Prompt Pay\u00a0<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/pre-payments\/\" target=\"_blank\" rel=\"noopener noreferrer\">PrePayments<\/a><\/li>\n<li>Introduction to Direct Pay<\/li>\n<li>SPCC Charge Card\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/billing-cycle-dates\/\" target=\"_blank\" rel=\"noopener noreferrer\">Billing Cycle Dates<\/a><\/li>\n<li>UMW Finance Card<a href=\"https:\/\/adminfinance.umw.edu\/ap\/umw-finance-card-processes\/billing-cycle-dates\/\" target=\"_blank\" rel=\"noopener noreferrer\">\u00a0Billing Cycle Date<\/a><\/li>\n<\/ul>\n<\/blockquote>\n<h3 id=\"reports\"><strong><span class=\"bold\">Prepare for Banner 9 and SSB<\/span><\/strong><\/h3>\n<blockquote><p>After completing\u00a0Purchasing I \u2013 Introduction to Purchasing\u00a0and\u00a0Purchasing II \u2013 Hands On Instruction\u00a0and\u00a0before attending Banner Budget Queries and Reports\/Works\u00a0training, please complete the following:<\/p>\n<ul>\n<li><a href=\"https:\/\/forms.office.com\/Pages\/ResponsePage.aspx?id=E8mlZpm3iEqGBkHQQRdiZz21_rBVcFhEufGmAmNvaYFUQjJSWkpIWkFaRUxZNDNFV0lOU0UwNlNEViQlQCN0PWcu\" target=\"_blank\" rel=\"noopener noreferrer\">Systems Review\u00a0<\/a><\/li>\n<li>Verify and Setup WORKS Account\n<ul>\n<li>Ensure you can login to WORKS<\/li>\n<li>Setup WORKS Reconciliation Report<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Add the following forms to your\u00a0<strong>Banner Favorites\u00a0<\/strong>menu. These forms are commonly used within Banner 9 Finance.<\/p>\n<ul>\n<li>\n<ul>\n<li>FGIBDST \u2013 Organization Budget Status<\/li>\n<li>FPARCVD \u2013 Receiving Goods<\/li>\n<li>FAAINVE \u2013 Invoice\/Credit Memo<\/li>\n<li>FGRPDTA \u2013 Program Detail Activity<\/li>\n<li>FOIDOCH \u2013 Document History<\/li>\n<li>FAIVNDH \u2013 Vendor Detail History<\/li>\n<li>FOAIDEN \u2013\u00a0 Vendor Address\/Cardinal ID Detail<\/li>\n<li>FGRBDSC \u2013\u00a0 Budget Status (Current Period)<\/li>\n<li>FGIENCD \u2013 Detail Encumbrance Activity<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/blockquote>\n<p><a id=\"reports\" name=\"reports\"><\/a><\/p>\n<h3><strong><span class=\"bold\">Banner Budget Queries and Reports\/Works<\/span><\/strong><\/h3>\n<blockquote><p>Required training for those involved in budgetary responsibilities such as operational balances, cash balances, purchasing reviews, reports, queries, encumbrances, and journal transfers. Class instruction is in the Production environment, so users must know their Banner and Works passwords. Users will walk away with an understanding and knowledge of:<\/p>\n<ul>\n<li>Banner 9 for Budget Queries, Drill Downs, and Printed Reports<\/li>\n<li>Banner 9 for Cash Balances<\/li>\n<li>Faculty Grants<\/li>\n<li>Banner SSB<\/li>\n<li>Direct Pays\/Check Requests<\/li>\n<li>Line Item budgeting training can be included, upon request<\/li>\n<li>Works for charge card coding and reporting<\/li>\n<li>Introduction to Sharepoint reporting<\/li>\n<\/ul>\n<\/blockquote>\n<h3 id=\"demand\"><\/h3>\n<h3 id=\"manager\"><strong>Budget Manager<\/strong><\/h3>\n<blockquote><p>This class is required before participating in Banner or as an introduction into Finance for those individuals involved in budgetary responsibilities such as operational balances, cash balances, purchasing reviews, reports, queries, encumbrances, and journal transfers. This class is a high level of view of operations and is part of the Just In Time classes geared for the department VP, Supervisor or Chairperson. This class reviews:<\/p>\n<ul>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/FacultyStaff%20Training%20Materials\/List%20of%20Systems.pdf?csf=1&amp;e=bV5fxn&amp;cid=2a406725-5a78-47c4-8ff6-a1e2d0a8e8f6\" target=\"_blank\" rel=\"noopener\">List of Systems<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/chart-of-accounts\/chart-accounts-foap\/\" target=\"_blank\" rel=\"noopener\">Explanation of FOAPAL Elements<\/a><\/li>\n<li>Chart of Account structure for reporting area<\/li>\n<li>Sample budget report<\/li>\n<li><a href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-IT-Reports\/SitePages\/Home.aspx\" target=\"_blank\" rel=\"noopener\">Finance Report Center<\/a>, Payroll Detail Report<\/li>\n<li><a href=\"https:\/\/technology.umw.edu\/hss\/banner\/\" target=\"_blank\" rel=\"noopener\">Banner Finance SSB<\/a><\/li>\n<li><a href=\"https:\/\/payment2.works.com\/works\/\" target=\"_blank\" rel=\"noopener\">Works login<\/a>\u00a0and\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2021\/05\/eVA-to-Banner-Process-Flow.pdf\" target=\"_blank\" rel=\"noopener\">review of process flow<\/a><\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\" target=\"_blank\" rel=\"noopener\">Chrome River<\/a><\/li>\n<\/ul>\n<p>Banner training is in the Production environment. Please contact TESS via email at\u00a0<a href=\"mailto:tess@umw.edu\" target=\"_blank\" rel=\"noopener\">tcss@umw.edu<\/a>\u00a0to schedule training.<br \/>\n*Banner securities must be established prior to training*<\/p><\/blockquote>\n<p><a id=\"businessops\" name=\"businessops\"><\/a><\/p>\n<h3><strong>Satellite Business Operations<\/strong><\/h3>\n<blockquote><p>A limited number of departments, outside of the Finance Department, are approved to directly enter transactions into Banner cashiering sessions. The entries may include Student Account charges from the Health Center and Residence Life, or Deposits\/Payments from Admissions and Residence Life. Small group or one-on-one training is provided for each unique situation of opening\/entering data and closing sessions, activity specific coding, and instructions for submitting sessions to the Accounting Office. Due to its unique need, this training is part of our Just In Time offerings.<\/p>\n<p>Training Includes:<\/p>\n<ul>\n<li>\n<ul>\n<li>Overview of applicable detail codes<\/li>\n<li>Demonstration of opening, entering data, and closing a session<\/li>\n<li>Demonstration of an upload, as necessary<\/li>\n<li>Instructions for submitting a closed session to Accounting<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p><\/blockquote>\n<h3><strong>eCommerce\/Cashnet<\/strong><\/h3>\n<p><a id=\"ecommerce\" name=\"ecommerce\"><\/a><\/p>\n<blockquote><p>Cashnet is an ecommerce\u00a0 payment online payment option established upon request by departments and approval of the Associate Controller of Finance. Cashnet allows web entry acceptance of credit card and\/or eCheck payments for events, such as conferences registrations, workshop registrations, athletic camps, concerts, and seminars. Departments desiring this service must first complete Cash Collections training and appropriate paperwork. This class is taught upon request and is part of our Just In Time offerings. Training includes:<\/p>\n<ul>\n<li>\n<ul>\n<li>Discussion on how eCommerce can best support your department event<\/li>\n<li>eCommerce system fields, navigation, and Reporting<\/li>\n<li>Payment methods, Merchant Fees, and Reconciliation<\/li>\n<li>Security and Passwords<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p><\/blockquote>\n<p><a id=\"works\" name=\"works\"><\/a><\/p>\n<h3><strong>WORKS<\/strong><\/h3>\n<blockquote><p>The online credit card system from Bank of America, called Works \u2013 is used for both the Small Purchase Credit Card (SPCC) and the UMW Finance Card. Cardholders utilize the Works system in a variety of ways with a variety of programs. Works for Me instruction for cardholder and Approvers is within the production environment once card expenses are posted within the Works system.\u00a0 Classes may involve the following:<\/p>\n<p>Chart of Account Information<br \/>\nSecurity Review<br \/>\nProcurement Regulations<br \/>\nWorks Navigation<br \/>\nCard Profile information, Chip and Pin setup and validation requirements<br \/>\nInternal processing requirements Budget Review<\/p><\/blockquote>\n<p><a id=\"mytime\" name=\"mytime\"><\/a><\/p>\n<h3 id=\"MyTime\"><strong><span class=\"bold\">MyTime<\/span><\/strong><\/h3>\n<blockquote><p>MyTime is the University of Mary Washington\u2019s time, attendance and leave reporting system used by full time and part time employees, students, supervisors, graduate assistants, interns, and professional development employees.<\/p>\n<p>MyTime Training is available to all employees and supervisors upon request.<\/p>\n<p>To make an appointment: email\u00a0<a href=\"mailto:tess@umw.edu\">tess@umw.edu\u00a0<\/a>and provide date and time options supportive of your schedule.\u00a0 Training can span anywhere between 20 minutes to an hour, based on specific MyTime role requirements.<\/p>\n<p>Training is hands on within the MyTime system with use of your own computer and is conducted remotely.\u00a0 Ensure your computer has Zoom and camera\/speaker options and\/or supportive of remote assistance.<\/p>\n<p><strong>Online FLSA training for Supervisors<br \/>\n<\/strong><\/p>\n<p>Prior to MyTime training, supervisors are required to complete:<\/p>\n<p><em>The Overtime Compensation Requirements Assessment<\/em>\u00a0module of the\u00a0<strong>MVP HR Policy &amp; Law \u2013 Fair Labor Standards Act<\/strong>.<\/p>\n<p>Specific instructions are outlined on the Human Resources\u2019\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/hr\/compensation\/classified-positions\/resources\/overtime-and-compensatory-leave-policy-updated\/training-fair-labor-standards-act\/\">Training: Fair Labor Standards Act<\/a>\u00a0website<\/p>\n<p>If you encounter difficulty logging in to the UMW Learning Center, please contact Pam Lowery (<a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/training-calendar\/plowery@umw.edu\">plowery@umw.edu<\/a>)<\/p>\n<p><strong>MyTime Instructional Materials<\/strong>\u00a0are available on the\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/payroll\/instructional-materials\/\">Payroll website<\/a><\/p>\n<p>&nbsp;<\/p><\/blockquote>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Training Descriptions This page provides users with various options for finance training required for necessary\u00a0Finance Security Compliance. UMW systems users must successfully complete training and all paperwork in order to be authorized to access secured systems. Email\u00a0tcss@umw.edu\u00a0to make an appointment for training\u00a0or request assistance with security requirements. Class Offerings: Fundamentals including Chart of Accounts Purchasing [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63107","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Original TESS Training Web Page - for Reference - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Original TESS Training Web Page - for Reference\" \/>\n<meta property=\"og:description\" content=\"Training Descriptions This page provides users with various options for finance training required for necessary\u00a0Finance Security Compliance. UMW systems users must successfully complete training and all paperwork in order to be authorized to access secured systems. Email\u00a0tcss@umw.edu\u00a0to make an appointment for training\u00a0or request assistance with security requirements. Class Offerings: Fundamentals including Chart of Accounts Purchasing [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/\" \/>\n<meta property=\"og:site_name\" content=\"Training, Compliance, and System Support\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/\",\"url\":\"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/\",\"name\":\"Original TESS Training Web Page - for Reference - Training, Compliance, and System Support\",\"isPartOf\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/#website\"},\"datePublished\":\"2025-07-02T13:31:11+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/adminfinance.umw.edu\/tess\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Original TESS Training Web Page &#8211; for Reference\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/#website\",\"url\":\"https:\/\/adminfinance.umw.edu\/tess\/\",\"name\":\"Training, Compliance, and System Support\",\"description\":\"University of Mary Washington\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/adminfinance.umw.edu\/tess\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Original TESS Training Web Page - for Reference - Training, Compliance, and System Support","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/","og_locale":"en_US","og_type":"article","og_title":"Original TESS Training Web Page - for Reference","og_description":"Training Descriptions This page provides users with various options for finance training required for necessary\u00a0Finance Security Compliance. UMW systems users must successfully complete training and all paperwork in order to be authorized to access secured systems. Email\u00a0tcss@umw.edu\u00a0to make an appointment for training\u00a0or request assistance with security requirements. Class Offerings: Fundamentals including Chart of Accounts Purchasing [&hellip;]","og_url":"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/","og_site_name":"Training, Compliance, and System Support","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/","url":"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/","name":"Original TESS Training Web Page - for Reference - Training, Compliance, and System Support","isPartOf":{"@id":"https:\/\/adminfinance.umw.edu\/tess\/#website"},"datePublished":"2025-07-02T13:31:11+00:00","breadcrumb":{"@id":"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/adminfinance.umw.edu\/tess\/original-tess-training-web-page-for-reference\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/adminfinance.umw.edu\/tess\/"},{"@type":"ListItem","position":2,"name":"Original TESS Training Web Page &#8211; for Reference"}]},{"@type":"WebSite","@id":"https:\/\/adminfinance.umw.edu\/tess\/#website","url":"https:\/\/adminfinance.umw.edu\/tess\/","name":"Training, Compliance, and System Support","description":"University of Mary Washington","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/adminfinance.umw.edu\/tess\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"acf":[],"_links":{"self":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages\/63107","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/users\/29983"}],"replies":[{"embeddable":true,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/comments?post=63107"}],"version-history":[{"count":0,"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/pages\/63107\/revisions"}],"wp:attachment":[{"href":"https:\/\/adminfinance.umw.edu\/tess\/wp-json\/wp\/v2\/media?parent=63107"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":63090,"date":"2025-05-29T14:55:05","date_gmt":"2025-05-29T18:55:05","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/tess\/?page_id=63090"},"modified":"2025-12-03T15:23:29","modified_gmt":"2025-12-03T20:23:29","slug":"june-2025-bug-bites","status":"publish","type":"page","link":"https:\/\/adminfinance.umw.edu\/tess\/june-2025-bug-bites\/","title":{"rendered":"June 2025 BUG Bites"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63092 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/BUG-bites-june.jpg\" alt=\"\" width=\"525\" height=\"81\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/BUG-bites-june.jpg 596w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/BUG-bites-june-300x46.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/BUG-bites-june-465x72.jpg 465w\" sizes=\"auto, (max-width: 525px) 100vw, 525px\" \/><\/p>\n<p style=\"text-align: center;\"><strong>All sessions are held via Zoom. Please refer to the link next to the topic in the table below.<\/strong><\/p>\n<p style=\"text-align: left;\">The June BUG Bites are bite-sized and informational 25-minute sessions designed to support our community of buyers with refresher information about Procurement and SPCC topics.<\/p>\n<p style=\"text-align: left;\">Office managers may be supporting different individuals, different departments, and have different FOAPs, but the basic procurement foundation underlying all purchasing needs are the same across the board.<\/p>\n<p style=\"text-align: left;\">These BUG Bites will review some of the Procurement basics such as the competition and eVA purchase order requirements, provide a tutorial on how to search for micro businesses to support that competition requirement, go over purchase pre-approvals, and Works transaction reconciliation.<\/p>\n<p style=\"text-align: center;\"><span style=\"color: #008000;\"><em>All sessions will be recorded and made available for on-demand viewing once the session is complete.<\/em><\/span><\/p>\n<table style=\"height: 674px; border-style: inset; width: 690px;\" width=\"706\">\n<tbody>\n<tr style=\"background-color: #15137d;\">\n<td style=\"width: 115.025px; height: 40px; text-align: center; border-style: inset;\"><span style=\"color: #ffffff;\"><strong>Date\/Time<\/strong><\/span><\/td>\n<td style=\"width: 126.525px; text-align: center; height: 40px; border-style: inset;\"><span style=\"color: #ffffff;\"><strong>Session<\/strong><\/span><\/td>\n<td style=\"width: 170.812px; text-align: center; height: 40px; border-style: inset;\"><span style=\"color: #ffffff;\"><strong>Description<\/strong><\/span><\/td>\n<td style=\"width: 142.962px; text-align: center; height: 40px; border-style: inset;\"><span style=\"color: #ffffff;\"><strong>Zoom Link<\/strong><\/span><\/td>\n<td style=\"width: 105.475px; text-align: center; height: 40px; border-style: inset;\"><span style=\"color: #ffffff;\"><strong>Recording<\/strong><\/span><\/td>\n<\/tr>\n<tr style=\"height: 80px;\">\n<td style=\"width: 115.025px; height: 32px; border-style: inset; text-align: center; vertical-align: middle;\">June 4<sup>th<\/sup>, 1pm<\/td>\n<td style=\"width: 126.525px; height: 32px; border-style: inset; text-align: center; vertical-align: middle;\">Works Transaction Reconciliation<\/td>\n<td style=\"width: 170.812px; height: 32px; border-style: inset; text-align: center; vertical-align: middle;\">\n<p style=\"text-align: center;\">GL segment allocations, including GL09 and GL10, taxes, required attachments, etc.<\/p>\n<\/td>\n<td style=\"width: 142.962px; height: 32px; border-style: inset; text-align: center; vertical-align: middle;\">\n<p style=\"text-align: center;\">\nMeeting ID: 897 8777 3227<br \/>\nPasscode: 224032<\/p>\n<\/td>\n<td style=\"width: 105.475px; height: 32px; border-style: inset; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/June%202025%20Procurement%20BUG%20Bites\/Works%20Transaction%20Reconciliation%20BUG%20Bite%20Recording.mp4?csf=1&amp;web=1&amp;e=FtR8Kj\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63068 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"38\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 38px) 100vw, 38px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 117px;\">\n<td style=\"width: 115.025px; height: 117px; border-style: inset; text-align: center; vertical-align: middle;\">June 11<sup>th<\/sup>, 1pm<\/td>\n<td style=\"width: 126.525px; height: 117px; border-style: inset; text-align: center; vertical-align: middle;\">Purchase Pre-Approvals<\/td>\n<td style=\"width: 170.812px; height: 117px; border-style: inset; text-align: center; vertical-align: middle;\">IT approvals, cabinet approvals, business meal &amp; food approval forms, travel pre-approvals, etc.<\/td>\n<td style=\"width: 142.962px; height: 117px; border-style: inset; text-align: center; vertical-align: middle;\">\n<p style=\"text-align: center;\">Join Here!<br \/>\nMeeting ID: 830 9502 4794<br \/>\nPasscode: 876333<\/p>\n<\/td>\n<td style=\"width: 105.475px; height: 117px; border-style: inset; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/June%202025%20Procurement%20BUG%20Bites\/Purchase%20Payment%20Pre-Approvals.mp4?csf=1&amp;web=1&amp;e=yWGhj8\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63068 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"37\" height=\"36\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 115px;\">\n<td style=\"width: 115.025px; height: 84px; border-style: inset; text-align: center; vertical-align: middle;\">June 12<sup>th<\/sup>, 1pm<\/td>\n<td style=\"width: 126.525px; height: 84px; border-style: inset; text-align: center; vertical-align: middle;\">Procurement Competition Requirements<\/td>\n<td style=\"width: 170.812px; height: 84px; border-style: inset; text-align: center; vertical-align: middle;\">Contracts, Exemptions, Micro Business and Justifications<\/td>\n<td style=\"width: 142.962px; height: 84px; border-style: inset; text-align: center; vertical-align: middle;\">Join Here!<br \/>\nMeeting ID: 897 8964 5830<br \/>\nPasscode: 094850<\/td>\n<td style=\"width: 105.475px; height: 84px; border-style: inset; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/June%202025%20Procurement%20BUG%20Bites\/Procurement%20Competition%20Requirements%20Recording.mp4?csf=1&amp;web=1&amp;e=hvcLf8\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63068 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"37\" height=\"36\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 114px;\">\n<td style=\"width: 115.025px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">June 17<sup>th<\/sup>, 11am<\/td>\n<td style=\"width: 126.525px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">Searching for Micro Businesses<\/td>\n<td style=\"width: 170.812px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">Tutorial on how to search for micro businesses<\/td>\n<td style=\"width: 142.962px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">Join Here!<br \/>\nMeeting ID: 886 6719 5983<br \/>\nPasscode: 938161<\/td>\n<td style=\"width: 105.475px; height: 88px; border-style: inset; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/June%202025%20Procurement%20BUG%20Bites\/BUG%20Bite%20Searching%20for%20Micro%20Businesses.mp4?csf=1&amp;web=1&amp;e=lnCZRa\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63068 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"36\" height=\"36\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 36px) 100vw, 36px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 125px;\">\n<td style=\"width: 115.025px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">June 25<sup>th<\/sup>, 1pm<\/td>\n<td style=\"width: 126.525px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">Procurement eVA Purchase Order Requirement<\/td>\n<td style=\"width: 170.812px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">eVA Purchase Order Requirement and exemptions<\/td>\n<td style=\"width: 142.962px; height: 88px; border-style: inset; text-align: center; vertical-align: middle;\">Join Here!<br \/>\nMeeting ID: 879 7625 7059<br \/>\nPasscode: 706226<\/td>\n<td style=\"width: 105.475px; height: 88px; border-style: inset; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/June%202025%20Procurement%20BUG%20Bites\/June%202025%20BUG%20Bite%20eVA%20Purchase%20Orders.mp4?csf=1&amp;web=1&amp;e=UMbn5v\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63068 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\" \/><\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>All sessions are held via Zoom. Please refer to the link next to the topic in the table below. The June BUG Bites are bite-sized and informational 25-minute sessions designed to support our community of buyers with refresher information about Procurement and SPCC topics. Office managers may be supporting different individuals, different departments, and have [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-63090","page","type-page","status-publish","hentry","entry","has-post-thumbnail"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>June 2025 BUG Bites - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/june-2025-bug-bites\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"June 2025 BUG Bites\" \/>\n<meta property=\"og:description\" content=\"All sessions are held via Zoom. Please refer to the link next to the topic in the table below. The June BUG Bites are bite-sized and informational 25-minute sessions designed to support our community of buyers with refresher information about Procurement and SPCC topics. 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Bites May 2025"},"content":{"rendered":"<h1><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-63001 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/03\/BUG-Bites-1-1024x308.jpg\" alt=\"\" width=\"348\" height=\"105\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/03\/BUG-Bites-1-1024x308.jpg 1024w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/03\/BUG-Bites-1-300x90.jpg 300w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/03\/BUG-Bites-1-768x231.jpg 768w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/03\/BUG-Bites-1-690x208.jpg 690w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/03\/BUG-Bites-1-465x140.jpg 465w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/03\/BUG-Bites-1.jpg 1362w\" sizes=\"auto, (max-width: 348px) 100vw, 348px\" \/><\/h1>\n<h1 style=\"text-align: center;\"><span style=\"color: #ff00ff;\"><br \/>\n<span style=\"color: #800080;\"><span style=\"color: #008080;\">All sessions are held via Zoom<br \/>\n<\/span><\/span><br \/>\n<\/span><\/h1>\n<h4 style=\"text-align: left;\"><span style=\"color: #800080;\">Bite-sized and informal <span style=\"color: #008080;\">20-minute Zoom sessions<\/span> to support our community buyer with organizational changes.\u00a0 Office Managers may be supporting different individuals, different departments, and have different FOAPAL elements for which they are responsible. BUG Bites will review the fundamentals of finance, which include terminology, systems, and reports impacted by change.<\/span><\/h4>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center;\"><span style=\"color: #000080;\"><strong>Questions answered during these sessions include<\/strong>:<\/span><\/p>\n<p style=\"text-align: center;\"><span style=\"color: #000080;\">How do I identify my new faculty members?<\/span><br \/>\n<span style=\"color: #000080;\">How do I know which department budgets (FOAPAL) I am responsible for?<\/span><br \/>\n<span style=\"color: #000080;\">How do I know which reports will help me identify changes in my area?<\/span><br \/>\n<span style=\"color: #000080;\">How do I know which systems are impacted by the change?<\/span><br \/>\n<span style=\"color: #000080;\">How can I verify MyTime is updated with my changes?<\/span><\/p>\n<p style=\"text-align: center;\"><em>All sessions will be recorded and made available for on-demand viewing.\u00a0 Join <a href=\"https:\/\/umw-sso.zoom.us\/j\/84292568341\" target=\"_blank\" rel=\"noopener\">HERE<\/a><\/em><\/p>\n<table style=\"width: 100%; border-collapse: collapse; border-style: solid; border-color: #787373;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; background-color: #15228a; height: 24px; border-color: #8a8888; border-style: solid; text-align: center;\"><span style=\"color: #ffffff;\">Date\/Time<\/span><\/td>\n<td style=\"width: 27.9559%; background-color: #15228a; height: 24px; border-color: #8a8888; border-style: solid; text-align: center;\"><span style=\"color: #ffffff;\">Session<\/span><\/td>\n<td style=\"width: 35.5711%; background-color: #15228a; height: 24px; border-color: #8a8888; border-style: solid; text-align: center;\"><span style=\"color: #ffffff;\">Description<\/span><\/td>\n<td style=\"width: 15.5311%; background-color: #15228a; height: 24px; border-color: #8a8888; border-style: solid; text-align: center;\"><span style=\"color: #ffffff;\">Recording<\/span><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 6th, 11:00 AM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Chart of Accounts-Part 1<br \/>\nYour host: Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Chart of Accounts review to include Terminology<br \/>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/Crossword-Puzzle.pdf\" target=\"_blank\" rel=\"noopener\">Get the Crossword Puzzle<\/a><\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/umw-sso.zoom.us\/rec\/share\/uZKt6Br6tJFuT8UqUE0n11uYJfaEG8ijgw5QmCQv3wik4Ef6yubnBG6ZcUBZW8Ra.Q4DjiDw5PsYVEi9g?startTime=1746543610000\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068 \" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 48px;\">\n<td style=\"width: 20.7415%; border-style: solid; border-color: #8a8888; height: 48px; text-align: center;\">May 7th, 11:00 AM<\/td>\n<td style=\"width: 27.9559%; border-style: solid; border-color: #8a8888; height: 48px; text-align: center;\">Chart of Accounts-Part 2<br \/>\nYour host: Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; border-style: solid; border-color: #8a8888; height: 48px; text-align: center;\">Chart of Accounts review to include Terminology and Budget Views. FGIBDST<br \/>\n<a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/Crossword-Puzzle.pdf\" target=\"_blank\" rel=\"noopener\">Get the Crossword Puzzle<\/a><\/td>\n<td style=\"width: 15.5311%; border-style: solid; border-color: #8a8888; height: 48px; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/05-07-25%20FOAPAL%20Part%20II.mp4?csf=1&amp;web=1&amp;e=ymYsga\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 8th, 1:00 PM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Sharepoint Reporting<br \/>\nYour host: Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Report identification for Chart of Account Changes. Account, Org, and Program hierarchy reports in SharePoint. Banner SSB Org Hierarchy report.<\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/05-08-2025%20SharePoint%20Reporting.mp4?csf=1&amp;web=1&amp;e=hCidDA\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 20th, 11:00 AM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Integrated Systems &#8211; eVA &amp; Works<br \/>\nYour hosts: Vickie Chapman, Samantha McDonough &amp; Michelle Pickham<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Review of data flow from eVA to Banner. Works Review<\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/umw-sso.zoom.us\/rec\/share\/B7NszDSnca4mLUba1qRo8-muDdILmYlZ0ichWSD-Q7y11C2w0cv1r1CE9XBejueT.IykzrmxCVwOGXsbA?startTime=1747753246000\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 21st, 1:00 PM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Integrated Systems-Emburse<br \/>\nYour hosts: Laura Temple and Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Review of Data Exchanges between Banner &amp; Emburse to include FOAPAL, Travel, Reimbursements, Tracking, and Banner &#8220;T&#8221; Invoice<\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/05-21-2025%20Emburse.mp4?csf=1&amp;web=1&amp;e=UbtDSh\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg\" alt=\"\" width=\"37\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 22nd, 1:00 PM.<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Integrated Systems-MyTime<br \/>\nYour hosts: Cheryl Lankford and Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Review of Person Data, Banner, and SharePoint Payroll Reports and Views.<\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/5-22-25%20MyTime.mp4?csf=1&amp;web=1&amp;e=GIiYqy\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"38\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 38px) 100vw, 38px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 28th, 10:00 AM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Banner Views-Admin<br \/>\nYour hosts: Sheila Williams and Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">\n<p>Budget Review and Drill Down<\/p>\n<p>In-depth FGIBDST review related to year-end budgets and new fiscal year budgets.<\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/Banner%209%20FGIBDST.mp4?csf=1&amp;web=1&amp;e=c3DXp3\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"37\" height=\"36\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 37px) 100vw, 37px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">May 28th, 2:00 PM<\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Banner Views-SSB<br \/>\nYour hosts: Kate Wheeler and Vickie Chapman<\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\">Budget review with a focus on Faculty Grants<\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/r\/sites\/Staff-FN-TESS-FSTrain\/Recorded%20BUG%20Meetings\/May%202025%20BUG%20Bites\/Banner%20SSB%20Budget.mp4?csf=1&amp;web=1&amp;e=IFAy5D\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-63068\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg\" alt=\"\" width=\"38\" height=\"37\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play.jpg 236w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-150x150.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/05\/gren-play-75x75.jpg 75w\" sizes=\"auto, (max-width: 38px) 100vw, 38px\" \/><\/a><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 20.7415%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\"><\/td>\n<td style=\"width: 27.9559%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\"><\/td>\n<td style=\"width: 35.5711%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center;\"><\/td>\n<td style=\"width: 15.5311%; height: 24px; border-style: solid; border-color: #8a8888; text-align: center; vertical-align: middle;\"><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>All sessions are held via Zoom Bite-sized and informal 20-minute Zoom sessions to support our community buyer with organizational changes.\u00a0 Office Managers may be supporting different individuals, different departments, and have different FOAPAL elements for which they are responsible. BUG Bites will review the fundamentals of finance, which include terminology, systems, and reports impacted by [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-62983","page","type-page","status-publish","hentry","entry","has-post-thumbnail"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>BUG Bites May 2025 - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/bug-bites\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"BUG Bites May 2025\" \/>\n<meta property=\"og:description\" content=\"All sessions are held via Zoom Bite-sized and informal 20-minute Zoom sessions to support our community buyer with organizational changes.\u00a0 Office Managers may be supporting different individuals, different departments, and have different FOAPAL elements for which they are responsible. 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3:00 pm<\/span><br \/>\n<span style=\"color: #000080;\"><strong>ZOOM &#8211; <a href=\"https:\/\/mailumw.sharepoint.com\/:v:\/s\/Procure\/EbJgWOSuNZBMoOrUfx7YKRoBUmJSoVrelpIzNvf8JLNUuQ?e=Tz5UYb\">Recording<\/a><\/strong><\/span><strong><br \/>\n<\/strong><br \/>\n<\/span><\/h3>\n<h3 style=\"text-align: left;\"><span style=\"color: #000080;\"><strong>AGENDA<\/strong><\/span><\/h3>\n<hr \/>\n<h4><span style=\"color: #008080;\"><span style=\"color: #003366;\"><strong>Welcome new and returning BUGS!<\/strong><\/span><br \/>\n<\/span><\/h4>\n<ul>\n<li>Cynthia Walling, Student Support Specialist | Registrar&#8217;s Office<\/li>\n<li>Arin Doerfler, Associate Controller | Finance<\/li>\n<li>Tania Ellis, Fixed Assets Accountant | Finance<\/li>\n<li>Jennifer Buist, Contract Officer | Procurement<\/li>\n<li>Michelle Pickham, Full-time SPCC-Administrator | Procurement<\/li>\n<\/ul>\n<p><span style=\"color: #000080;\"><strong>Procurement &#8211; <\/strong>Michelle Pickham, SPCC Administrator\u00a0<\/span><\/p>\n<p>General Reminders:<\/p>\n<ul>\n<li>Know Before You Go (Buy)! There are fundamental questions you should ask before making a purchase or payment. Do NOT buy\/pay first and ask questions later. <a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/02\/BUG-Meeting-Know-Before-You-Go-Buy.pdf\">Slide Show Presentation<\/a><\/li>\n<li>Fund Type and Card Use: If the vendor you are using accepts charge cards, the FUND you are using will dictate which card can be used; the SPCC or the Finance Card. Fund Type and Card Use SharePoint Report (link <a id=\"menur1qh\" class=\"fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn\" title=\"https:\/\/mailumw.sharepoint.com\/sites\/staff-fn-tess-fstrain\/lists\/fund%20type%20and%20card%20use\/allitems.aspx\" href=\"https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/Lists\/Fund%20Type%20and%20Card%20Use\/AllItems.aspx\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Link https:\/\/mailumw.sharepoint.com\/sites\/Staff-FN-TESS-FSTrain\/Lists\/Fund%20Type%20and%20Card%20Use\/AllItems.aspx\">Fund Type and Card Use<\/a>)<\/li>\n<li>Cabinet Approvals: Procurement does not receive the form submission confirmations or approvals from cabinet members. If your cabinet member has not responded to you, contact them directly to inquire about the approval.<\/li>\n<li>Cabinet Approval must be attached to the requisition when paying via Leigh Penn&#8217;s GOLD card. If the cabinet approval is not attached, the requisition will be rejected.<\/li>\n<li>Invoices: Is it late? How do you know?<\/li>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/02\/BUG-Meeting-Invoices.pdf\">Invoices, Slide Presentation<\/a><\/li>\n<li>Travel Insurance: NOT allowed on the SPCC.<\/li>\n<\/ul>\n<p>eVA Reminders:<\/p>\n<ul>\n<li>Check Payment: The University requires payment by the pcard if the supplier accepts the card. If the eVA supplier profile incorrectly states the acceptance of VISA, when creating your requisition insert <em>Payment via Check<\/em> in Header Field 1 and note the reason for check payment within the Internal Comments field. Review the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/small-purchase-credit-card\/spcc-charge-card-fee-guidance\/\" target=\"_blank\" rel=\"noopener\">SPCC Charge Card Fee Guidance<\/a> for SPCC payment requirements<\/li>\n<li><a href=\"https:\/\/documents.umw.edu\/document\/clothing-table\/\" target=\"_blank\" rel=\"noopener\">Clothing &amp; Promotional Items Table<\/a> &#8211; be sure to add coding and justification within the requisition <em>Internal Comments<\/em> field.<\/li>\n<li>Complete the <a href=\"https:\/\/adminfinance.umw.edu\/procurement\/forms\/purchase-payment-approval-form2\/\" target=\"_blank\" rel=\"noopener\">Purchase\/Payment Approval Form<\/a> for all payments valued at $1,000 or greater.\u00a0 Cardholders must keep a copy of the approval in payment card files and reference it within the requisition <em>Internal Comments<\/em> field or attach the approval to the eVA order.<\/li>\n<li>Rejected order comments can be viewed in the requisition <em>Workflow<\/em> or by reading the <em>Alerts\/Messages<\/em>. Please review these messages and make corrections before resubmission.<\/li>\n<\/ul>\n<p><strong><span style=\"color: #000080;\">Accounts Payable &#8211; <\/span><\/strong><span style=\"color: #000080;\">Leigh Penn, Accounts Payable Manager<\/span><\/p>\n<ul>\n<li>Fund\/Program mismatches &#8211; check Fund and Program on Budget Queries to ensure you are using the correct Fund and Program match. Contact TESS with budget query assistance.<\/li>\n<li>The local card is available within eVA for your use- Follow the Ad Hoc Approver Process, instructions are in the <a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2024\/02\/NextGen-eVA-User-Manual-FINAL.pdf\" target=\"_blank\" rel=\"noopener\">eVA manual (page 34)<\/a>.<\/li>\n<li>Use of the Finance card: <a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/chart-accounts-foap\/#fund\" target=\"_blank\" rel=\"noopener\">Website information<\/a> on Fund sources and charge card use.<\/li>\n<li>Chrome River is now called Emburse Enterprise. All functionality is the same including login <a href=\"https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/\">https:\/\/adminfinance.umw.edu\/ap\/chrome-river-faq\/<\/a> .\u00a0 Please share this with your department.<\/li>\n<li>All forms should be accessed directly from the <a href=\"https:\/\/adminfinance.umw.edu\/ap\/forms\/\" target=\"_blank\" rel=\"noopener\">website<\/a> and not stored on your computer. This ensures that we always use the most current and secure version of the form.\u00a0 For example, the Business Meal form was updated in October 2024 with new per diem rates.<\/li>\n<li>Interoffice mail envelopes are available at the UMW Post office if your department is in need.<\/li>\n<\/ul>\n<p><strong style=\"color: #000080;\">TESS &#8211; <\/strong><span style=\"color: #000080;\">Vanessa Koszyk, Dir. TESS<\/span><\/p>\n<ul>\n<li><a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/calendar\/\" target=\"_blank\" rel=\"noopener\">Admin and Finance Calendar<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>BUG Meeting When: Wednesday, February 12th 2025 Time: 1:00 pm &#8211; 3:00 pm ZOOM &#8211; Recording AGENDA Welcome new and returning BUGS! Cynthia Walling, Student Support Specialist | Registrar&#8217;s Office Arin Doerfler, Associate Controller | Finance Tania Ellis, Fixed Assets Accountant | Finance Jennifer Buist, Contract Officer | Procurement Michelle Pickham, Full-time SPCC-Administrator | Procurement [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-62970","page","type-page","status-publish","hentry","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>February 2025 BUG Meeting - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/february-2025-bug-meeting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"February 2025 BUG Meeting\" \/>\n<meta property=\"og:description\" content=\"BUG Meeting When: Wednesday, February 12th 2025 Time: 1:00 pm &#8211; 3:00 pm ZOOM &#8211; Recording AGENDA Welcome new and returning BUGS! 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Invoice Form"},"content":{"rendered":"<script type=\"text\/javascript\">\n\/* <![CDATA[ *\/\nvar gform;gform||(document.addEventListener(\"gform_main_scripts_loaded\",function(){gform.scriptsLoaded=!0}),document.addEventListener(\"gform\/theme\/scripts_loaded\",function(){gform.themeScriptsLoaded=!0}),window.addEventListener(\"DOMContentLoaded\",function(){gform.domLoaded=!0}),gform={domLoaded:!1,scriptsLoaded:!1,themeScriptsLoaded:!1,isFormEditor:()=>\"function\"==typeof InitializeEditor,callIfLoaded:function(o){return!(!gform.domLoaded||!gform.scriptsLoaded||!gform.themeScriptsLoaded&&!gform.isFormEditor()||(gform.isFormEditor()&&console.warn(\"The use of gform.initializeOnLoaded() is deprecated in the form editor context and will be removed in Gravity Forms 3.1.\"),o(),0))},initializeOnLoaded:function(o){gform.callIfLoaded(o)||(document.addEventListener(\"gform_main_scripts_loaded\",()=>{gform.scriptsLoaded=!0,gform.callIfLoaded(o)}),document.addEventListener(\"gform\/theme\/scripts_loaded\",()=>{gform.themeScriptsLoaded=!0,gform.callIfLoaded(o)}),window.addEventListener(\"DOMContentLoaded\",()=>{gform.domLoaded=!0,gform.callIfLoaded(o)}))},hooks:{action:{},filter:{}},addAction:function(o,r,e,t){gform.addHook(\"action\",o,r,e,t)},addFilter:function(o,r,e,t){gform.addHook(\"filter\",o,r,e,t)},doAction:function(o){gform.doHook(\"action\",o,arguments)},applyFilters:function(o){return gform.doHook(\"filter\",o,arguments)},removeAction:function(o,r){gform.removeHook(\"action\",o,r)},removeFilter:function(o,r,e){gform.removeHook(\"filter\",o,r,e)},addHook:function(o,r,e,t,n){null==gform.hooks[o][r]&&(gform.hooks[o][r]=[]);var d=gform.hooks[o][r];null==n&&(n=r+\"_\"+d.length),gform.hooks[o][r].push({tag:n,callable:e,priority:t=null==t?10:t})},doHook:function(r,o,e){var t;if(e=Array.prototype.slice.call(e,1),null!=gform.hooks[r][o]&&((o=gform.hooks[r][o]).sort(function(o,r){return o.priority-r.priority}),o.forEach(function(o){\"function\"!=typeof(t=o.callable)&&(t=window[t]),\"action\"==r?t.apply(null,e):e[0]=t.apply(null,e)})),\"filter\"==r)return e[0]},removeHook:function(o,r,t,n){var e;null!=gform.hooks[o][r]&&(e=(e=gform.hooks[o][r]).filter(function(o,r,e){return!!(null!=n&&n!=o.tag||null!=t&&t!=o.priority)}),gform.hooks[o][r]=e)}});\n\/* ]]> *\/\n<\/script>\n\n                <div class='gf_browser_gecko gform_wrapper gravity-theme gform-theme--no-framework' data-form-theme='gravity-theme' data-form-index='0' id='gform_wrapper_95' >\n                        <div class='gform_heading'>\n                            <h2 class=\"gform_title\">Event Invoice Form<\/h2>\n                            <p class='gform_description'>Ths form will be sent to the Misc AR accountant for event billing. All new customers are required to complete a Commonwealth W-9 form (available on the TESS forms page) in order to be invoiced.  To confirm wheter or not a customer is considered \u201cnew\", please email busfin@umw.edu.<\/p>\n                        <\/div><form method='post' enctype='multipart\/form-data'  id='gform_95'  action='\/tess\/wp-json\/wp\/v2\/pages' data-formid='95' novalidate>\n                        <div class='gform-body gform_body'><div id='gform_fields_95' class='gform_fields top_label form_sublabel_below description_below validation_below'><div id=\"field_95_31\" class=\"gfield gfield--type-section gfield--input-type-section gsection field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><h3 class=\"gsection_title\">PERSON REQUESTING MISC AR INVOICE<\/h3><\/div><div id=\"field_95_15\" class=\"gfield gfield--type-date gfield--input-type-date gfield--input-type-datepicker gfield--datepicker-no-icon gfield--width-full field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_15'>Todays Date:<\/label><div class='ginput_container ginput_container_date'>\n                            <input aria-describedby='field_95_15_dmessage' name='input_15' id='input_95_15' type='text' value='' class='datepicker gform-datepicker mdy datepicker_no_icon gdatepicker-no-icon'   placeholder='mm\/dd\/yyyy' aria-describedby=\"input_95_15_date_format\" aria-invalid=\"false\" \/>\n                            <span id='input_95_15_date_format' class='screen-reader-text'>MM slash DD slash YYYY<\/span>\n                        <\/div>\n                        <input type='hidden' id='gforms_calendar_icon_input_95_15' class='gform_hidden' value='\/\/adminfinance.umw.edu\/tess\/wp-content\/plugins\/gravityforms\/images\/datepicker\/datepicker.svg'\/><\/div><fieldset id=\"field_95_11\" class=\"gfield gfield--type-name gfield--input-type-name gfield--width-full field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Name of Person Completing the Form :<\/legend><div class='ginput_complex ginput_container ginput_container--name no_prefix has_first_name no_middle_name has_last_name no_suffix gf_name_has_2 ginput_container_name gform-grid-row' id='input_95_11'>\n                            \n                            <span id='input_95_11_3_container' class='name_first gform-grid-col gform-grid-col--size-auto' >\n                                                    <input type='text' name='input_11.3' id='input_95_11_3' value=''   aria-required='false'     \/>\n                                                    <label for='input_95_11_3' class='gform-field-label gform-field-label--type-sub '>First<\/label>\n                                                <\/span>\n                            \n                            <span id='input_95_11_6_container' class='name_last gform-grid-col gform-grid-col--size-auto' >\n                                                    <input type='text' name='input_11.6' id='input_95_11_6' value=''   aria-required='false'     \/>\n                                                    <label for='input_95_11_6' class='gform-field-label gform-field-label--type-sub '>Last<\/label>\n                                                <\/span>\n                            \n                        <\/div><\/fieldset><\/fieldset><div id=\"field_95_4\" class=\"gfield gfield--type-email gfield--input-type-email gfield--width-full field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_4'>Email of Person Completing the Form :<\/label><div class='ginput_container ginput_container_email'>\n                            <input name='input_4' id='input_95_4' type='email' value='' class='medium'     aria-invalid=\"false\" aria-describedby=\"gfield_description_95_4\" \/>\n                        <\/div><div class='gfield_description' id='gfield_description_95_4'>\n<\/div><\/div><div id=\"field_95_30\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-full field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_30'>Name of Department Hosting the Event :<\/label><div class='ginput_container ginput_container_text'><input name='input_30' id='input_95_30' type='text' value='' class='large'      aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_95_34\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-quarter gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_34'>FUND<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_34' id='input_95_34' type='text' value='' class='medium'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_95_36\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-quarter gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_36'>ORG<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_36' id='input_95_36' type='text' value='' class='medium'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_95_37\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-quarter gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_37'>ACCOUNT<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_37' id='input_95_37' type='text' value='' class='medium'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_95_38\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-quarter gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_38'>PROGRAM<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_38' id='input_95_38' type='text' value='' class='medium'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_95_56\" class=\"gfield gfield--type-html gfield--input-type-html gfield--width-full gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  >Please enter the FOAP for payments received. <\/div><div id=\"field_95_26\" class=\"gfield gfield--type-section gfield--input-type-section gsection field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><h3 class=\"gsection_title\">EVENT &amp; BILLING INFORMATION<\/h3><\/div><div id=\"field_95_27\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-half field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_27'>Name of Event<\/label><div class='ginput_container ginput_container_text'><input name='input_27' id='input_95_27' type='text' value='' class='large'      aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_95_35\" class=\"gfield gfield--type-date gfield--input-type-date gfield--input-type-datepicker gfield--datepicker-no-icon gfield--width-half field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_35'>Date of Event<\/label><div class='ginput_container ginput_container_date'>\n                            <input aria-describedby='field_95_35_dmessage' name='input_35' id='input_95_35' type='text' value='' class='datepicker gform-datepicker mdy datepicker_no_icon gdatepicker-no-icon'   placeholder='mm\/dd\/yyyy' aria-describedby=\"input_95_35_date_format\" aria-invalid=\"false\" \/>\n                            <span id='input_95_35_date_format' class='screen-reader-text'>MM slash DD slash YYYY<\/span>\n                        <\/div>\n                        <input type='hidden' id='gforms_calendar_icon_input_95_35' class='gform_hidden' value='\/\/adminfinance.umw.edu\/tess\/wp-content\/plugins\/gravityforms\/images\/datepicker\/datepicker.svg'\/><\/div><div id=\"field_95_33\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-full field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_33'>Event URL (if applicable)<\/label><div class='ginput_container ginput_container_text'><input name='input_33' id='input_95_33' type='text' value='' class='large'      aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_95_7\" class=\"gfield gfield--type-number gfield--input-type-number gfield--width-full field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_7'>Amount to Invoice<\/label><div class='ginput_container ginput_container_number'><input name='input_7' id='input_95_7' type='number' step='any'   value='' class='medium'      aria-invalid=\"false\"  \/><\/div><\/div><div id=\"field_95_55\" class=\"gfield gfield--type-html gfield--input-type-html gfield--width-full gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  >If an Event URL is not available, supporting documentation verifying the invoice amount must be provided using the File Upload option located at the bottom of this form. \n<p>Supporting documentation may include: <li>Signed Contract <li>Email from the customer confirming the amount to be paid<li>Event flyer detailing event pricing<p>\n<p>A copy of the invoice will be sent to the person completing this form. Invoices are usually due 30 days from date on invoice.<p><\/div><div id=\"field_95_28\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-full field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_28'>Name of Entity or Person Responsible for Payment<\/label><div class='ginput_container ginput_container_text'><input name='input_28' id='input_95_28' type='text' value='' class='large'      aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_95_17\" class=\"gfield gfield--type-phone gfield--input-type-phone gfield--width-half field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_17'>Billing Contact Phone Number<\/label><div class='ginput_container ginput_container_phone'><input name='input_17' id='input_95_17' type='tel' value='' class='medium'    aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_95_29\" class=\"gfield gfield--type-email gfield--input-type-email gfield--width-half field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_29'>Billing Contact Email<\/label><div class='ginput_container ginput_container_email'>\n                            <input name='input_29' id='input_95_29' type='email' value='' class='large'     aria-invalid=\"false\"  \/>\n                        <\/div><\/div><div id=\"field_95_48\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-full field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_48'>Billing Company Name<\/label><div class='ginput_container ginput_container_text'><input name='input_48' id='input_95_48' type='text' value='' class='large'      aria-invalid=\"false\"   \/><\/div><\/div><fieldset id=\"field_95_5\" class=\"gfield gfield--type-address gfield--input-type-address field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Billing Address of person or entity responsible for payment<\/legend>    \n                    <div class='ginput_complex ginput_container has_street has_city has_state has_zip ginput_container_address gform-grid-row' id='input_95_5' >\n                         <span class='ginput_full address_line_1 ginput_address_line_1 gform-grid-col' id='input_95_5_1_container' >\n                                        <input type='text' name='input_5.1' id='input_95_5_1' value=''    aria-required='false'    \/>\n                                        <label for='input_95_5_1' id='input_95_5_1_label' class='gform-field-label gform-field-label--type-sub '>Street Address<\/label>\n                                    <\/span><span class='ginput_left address_city ginput_address_city gform-grid-col' id='input_95_5_3_container' >\n                                    <input type='text' name='input_5.3' id='input_95_5_3' value=''    aria-required='false'    \/>\n                                    <label for='input_95_5_3' id='input_95_5_3_label' class='gform-field-label gform-field-label--type-sub '>City<\/label>\n                                 <\/span><span class='ginput_right address_state ginput_address_state gform-grid-col' id='input_95_5_4_container' >\n                                        <input type='text' name='input_5.4' id='input_95_5_4' value=''      aria-required='false'    \/>\n                                        <label for='input_95_5_4' id='input_95_5_4_label' class='gform-field-label gform-field-label--type-sub '>State \/ Province \/ Region<\/label>\n                                      <\/span><span class='ginput_left address_zip ginput_address_zip gform-grid-col' id='input_95_5_5_container' >\n                                    <input type='text' name='input_5.5' id='input_95_5_5' value=''    aria-required='false'    \/>\n                                    <label for='input_95_5_5' id='input_95_5_5_label' class='gform-field-label gform-field-label--type-sub '>ZIP \/ Postal Code<\/label>\n                                <\/span><input type='hidden' class='gform_hidden' name='input_5.6' id='input_95_5_6' value='' \/>\n                    <div class='gf_clear gf_clear_complex'><\/div>\n                <\/div><\/fieldset><\/fieldset><div id=\"field_95_14\" class=\"gfield gfield--type-post_custom_field gfield--input-type-text gfield--width-full field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_14'>TIN or FEIN of the Entity Responsible for Payment<\/label><div class='ginput_container ginput_container_text'><input name='input_14' id='input_95_14' type='text' value='' class='medium'      aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_95_54\" class=\"gfield gfield--type-html gfield--input-type-html gfield--width-full gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  >*Social Security numbers must be provided directly to the Misc A\/R Accountant by calling (540) 654-5976. Only the FEIN or TIN may be entered directly on this form. PLEASE NOTE: For all new customers, you are required to provide a completed <a\nhref=\"https:\/\/www.doa.virginia.gov\/forms\/CVG\/W9_COVSubstitute.pdf\">W-9 Form <\/a> from the customer in order for an invoice to be generated.<\/div><div id=\"field_95_18\" class=\"gfield gfield--type-textarea gfield--input-type-textarea gfield--width-full field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_95_18'>Additional Information for the Misc AR Accountant:<\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_18' id='input_95_18' class='textarea medium'  aria-describedby=\"gfield_description_95_18\"    aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><div class='gfield_description' id='gfield_description_95_18'>Please enter any information helpful to the accountant.  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