[{"id":63150,"date":"2025-07-28T13:37:13","date_gmt":"2025-07-28T17:37:13","guid":{"rendered":"https:\/\/adminfinance.umw.edu\/tess\/?p=63150"},"modified":"2025-07-28T13:37:13","modified_gmt":"2025-07-28T17:37:13","slug":"bug-meeting-april-2025-bug-bites-finance-card-spcc-file-retention","status":"publish","type":"post","link":"https:\/\/adminfinance.umw.edu\/tess\/2025\/07\/28\/bug-meeting-april-2025-bug-bites-finance-card-spcc-file-retention\/","title":{"rendered":"BUG Meeting April 2025 &#8211; BUG Bites, Finance Card, SPCC File Retention"},"content":{"rendered":"<h2><strong>Agenda<br \/>\n<\/strong><\/h2>\n<hr \/>\n<p><strong>Melva Kishpaugh,\u00a0<\/strong>Director of Procurement Services<\/p>\n<p><strong><br \/>\nMay we introduce our new Buyer:<\/strong><\/p>\n<ul>\n<li>Danielle Ross, Academic Support Center Manager \u2013 Speaking and Writing Center<\/li>\n<\/ul>\n<p><strong>New and returning to Procurement Services:<\/strong><\/p>\n<ul>\n<li>Alicia Britt, Contract Officer<\/li>\n<li>Jennifer Buist, Contract Officer<\/li>\n<li>Kenneth Manahan, returning to UMW as a Part time Senior Contract Officer<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>Guest Speaker:<\/p>\n<p><strong><a href=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/04\/jplong01@wm.edu-2-scaled-150x150-1.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-63022 alignleft\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/04\/jplong01@wm.edu-2-scaled-150x150-1.jpg\" sizes=\"auto, (max-width: 95px) 100vw, 95px\" srcset=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/04\/jplong01@wm.edu-2-scaled-150x150-1.jpg 150w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/04\/jplong01@wm.edu-2-scaled-150x150-1-50x50.jpg 50w, https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/04\/jplong01@wm.edu-2-scaled-150x150-1-75x75.jpg 75w\" alt=\"\" width=\"95\" height=\"95\" \/><\/a><\/strong><\/p>\n<p><strong>Jacob Long,\u00a0<\/strong>VP for Administration and Finance and CFO<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Procurement\u00a0\u2013<\/strong>\u00a0Michelle Pickham, SPCC Administrator<\/p>\n<ul>\n<li>SPCC file retention policy<\/li>\n<li>Hotel reservations and SPCC<\/li>\n<li>SPCC Training Deadline<\/li>\n<li>Works demo on tax removal<\/li>\n<li>eVA demo on \u201cWhy isn\u2019t my order approved yet?\u201d<\/li>\n<li>Procurement Newsletter<\/li>\n<\/ul>\n<p><strong>Accounts Payable \u2013\u00a0<\/strong>Leigh Penn, Accounts Payable Manager<\/p>\n<p>Finance Card<\/p>\n<ul>\n<li>APPROVAL is required BEFORE picking up a Finance Card at the Cashiers Office\n<ul>\n<li>Email\u00a0<a href=\"mailto:payables@umw.edu\">payables@umw.edu<\/a>: your department name, the item(s) you plan to purchase, the purpose, the Banner FOAP being charged, and the date you wish to check out the UMW Finance Card.<\/li>\n<\/ul>\n<\/li>\n<li>\u00a0Accounts Payable (AP) will review the request and will respond via email.\u00a0 If approved, AP will include the Cashier\u2019s Office on the email response. AP will also advise if other Finance forms are needed.<\/li>\n<\/ul>\n<p>Travel<\/p>\n<ul>\n<li>Multi-travel request for the same trip<\/li>\n<li>During certain times of the year (spring break and winter break) Accounts Payable receives numerous travel pre-approvals and travel questions.\u00a0 Please let us know if there are multiple pre-approval reports so that we know when reviewing the UMW Finance Card.<\/li>\n<\/ul>\n<p><strong>TESS (TCSS) \u2013\u00a0<\/strong>Vickie Chapman<strong>,\u00a0<\/strong>Associate Controller, Finance<\/p>\n<ul>\n<li>TESS is now TCSS! Training, Compliance, and System Support<\/li>\n<li>BUG Bites is Back! New\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/tess\/bug-bites\/\" target=\"_blank\" rel=\"noopener\">BUG Bites<\/a>\u00a0sessions are being scheduled for May<\/li>\n<li>Year-End\n<ul>\n<li>Keep an eye on the\u00a0<a href=\"https:\/\/adminfinance.umw.edu\/tess\/training-and-system-support\/calendar\/\" target=\"_blank\" rel=\"noopener\">Admin &amp; Finance Calendar<\/a>\u00a0for important dates<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Closing Remarks \u2013\u00a0<\/strong>Vickie Chapman &amp; Leigh Penn<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Agenda Melva Kishpaugh,\u00a0Director of Procurement Services May we introduce our new Buyer: Danielle Ross, Academic Support Center Manager \u2013 Speaking and Writing Center New and returning to Procurement Services: Alicia Britt, Contract Officer Jennifer Buist, Contract Officer Kenneth Manahan, returning to UMW as a Part time Senior Contract Officer &nbsp; Guest Speaker: Jacob Long,\u00a0VP for [&hellip;]<\/p>\n","protected":false},"author":29983,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[],"class_list":["post-63150","post","type-post","status-publish","format-standard","hentry","category-uncategorized","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>BUG Meeting April 2025 - BUG Bites, Finance Card, SPCC File Retention - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/2025\/07\/28\/bug-meeting-april-2025-bug-bites-finance-card-spcc-file-retention\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"BUG Meeting April 2025 - BUG Bites, Finance Card, SPCC File Retention\" \/>\n<meta property=\"og:description\" content=\"Agenda Melva Kishpaugh,\u00a0Director of Procurement Services May we introduce our new Buyer: Danielle Ross, Academic Support Center Manager \u2013 Speaking and Writing Center New and returning to Procurement Services: Alicia Britt, Contract Officer Jennifer Buist, Contract Officer Kenneth Manahan, returning to UMW as a Part time Senior Contract Officer &nbsp; Guest Speaker: Jacob Long,\u00a0VP for [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/tess\/2025\/07\/28\/bug-meeting-april-2025-bug-bites-finance-card-spcc-file-retention\/\" \/>\n<meta property=\"og:site_name\" content=\"Training, Compliance, and System Support\" \/>\n<meta property=\"article:published_time\" content=\"2025-07-28T17:37:13+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2025\/04\/jplong01@wm.edu-2-scaled-150x150-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"150\" \/>\n\t<meta property=\"og:image:height\" content=\"150\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"vkoszyk\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"vkoszyk\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/2025\/07\/28\/bug-meeting-april-2025-bug-bites-finance-card-spcc-file-retention\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/2025\/07\/28\/bug-meeting-april-2025-bug-bites-finance-card-spcc-file-retention\/\"},\"author\":{\"name\":\"vkoszyk\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/#\/schema\/person\/fd9d35ccb39f438a09d644d1a8f0e3ed\"},\"headline\":\"BUG Meeting April 2025 &#8211; 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We are working with the vendor for resolve.\u00a0 Until further notice, please do not use the Staples punch out catalog.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In November UMW delayed use of the Staples punch out catalog until further review in January. Our update for January: Testing the process has found flaws that require correction prior to use. We are working with the vendor for resolve.\u00a0 Until further notice, please do not use the Staples punch out catalog.<\/p>\n","protected":false},"author":5171,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[],"class_list":["post-62501","post","type-post","status-publish","format-standard","hentry","category-uncategorized","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Staples Punch Out Catalog-Do Not Use - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/2024\/01\/19\/staples-punch-out-catalog-do-not-use\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Staples Punch Out Catalog-Do Not Use\" \/>\n<meta property=\"og:description\" content=\"In November UMW delayed use of the Staples punch out catalog until further review in January. Our update for January: Testing the process has found flaws that require correction prior to use. 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Accounts Payable depends on reservation information forwarded by UMW staff in order to protect UMW from fraud and to process payment in a timely manner. Preferred Lodging Guide: https:\/\/mailumw.sharepoint.com\/:w:\/s\/BusinessServices\/EXci2CNI7a5PrKZOPn2sBYIBWZ3b1mg6Ig8l79cZbIm1AA?e=5qjQbV [&hellip;]<\/p>\n","protected":false},"author":5171,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[],"class_list":["post-62498","post","type-post","status-publish","format-standard","hentry","category-uncategorized","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Hotel Reservation Reminder - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/2023\/12\/15\/hotel-reservation-reminder\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Hotel Reservation Reminder\" \/>\n<meta property=\"og:description\" content=\"When making hotel reservations remember to send a copy of the travel pre-approval from Chrome River AND the reservation confirmation from the lodging facility to payables@umw.edu. 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https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Staples Punch Out Catalog Delay - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/2023\/11\/29\/staples-punch-out-catalog-delay\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Staples Punch Out Catalog Delay\" \/>\n<meta property=\"og:description\" content=\"The RGH\/Staples office supply punch out catalog will not be available December 1st \u00a0as expected. \u00a0We will send an update in January regarding its availability within eVA.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/adminfinance.umw.edu\/tess\/2023\/11\/29\/staples-punch-out-catalog-delay\/\" \/>\n<meta property=\"og:site_name\" content=\"Training, Compliance, and System Support\" \/>\n<meta property=\"article:published_time\" content=\"2023-11-29T21:17:38+00:00\" \/>\n<meta name=\"author\" content=\"Vickie Chapman\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Vickie Chapman\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/2023\/11\/29\/staples-punch-out-catalog-delay\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/2023\/11\/29\/staples-punch-out-catalog-delay\/\"},\"author\":{\"name\":\"Vickie Chapman\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/#\/schema\/person\/6e5311b2d6a1fac99f4ad6c87df42889\"},\"headline\":\"Staples Punch Out Catalog Delay\",\"datePublished\":\"2023-11-29T21:17:38+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/2023\/11\/29\/staples-punch-out-catalog-delay\/\"},\"wordCount\":33,\"commentCount\":0,\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/adminfinance.umw.edu\/tess\/2023\/11\/29\/staples-punch-out-catalog-delay\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/adminfinance.umw.edu\/tess\/2023\/11\/29\/staples-punch-out-catalog-delay\/\",\"url\":\"https:\/\/adminfinance.umw.edu\/tess\/2023\/11\/29\/staples-punch-out-catalog-delay\/\",\"name\":\"Staples Punch Out Catalog Delay - 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Office Supply program with RGH Enterprises"},"content":{"rendered":"<p style=\"text-align: center;\"><span style=\"color: #ff0000;\"><strong>New (Office) Supply program with RGH Enterprises<\/strong><\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-62490 aligncenter\" src=\"https:\/\/adminfinance.umw.edu\/tess\/files\/2023\/11\/RGH.jpg\" alt=\"\" width=\"128\" height=\"68\" \/><\/p>\n<p><strong>We are pleased to announce that RGH Enterprises (RGH) has been selected as an <em>additional approved supplier<\/em> for office supplies and business essentials for UMW. <\/strong><\/p>\n<p>This program will begin on December 1st.<\/p>\n<p>RGH is a HUBZone-certified minority-owned small business with Virginia SWAM Certification. RGH has a strategic alliance with Staples, who will be supporting this program with distribution and account support. <a href=\"https:\/\/vimeo.com\/362812570\">To learn more about RGH and their story, watch a short video about their company.<\/a><\/p>\n<p style=\"text-align: left;\"><strong>The RGH punch-out catalog will be available on eVA beginning December 1<sup>st<\/sup>.<\/strong><\/p>\n<p style=\"text-align: left;\"><em>More information to come \u2013 Questions?\u00a0 Contact Procurement Services.\u00a0 <\/em><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>New (Office) Supply program with RGH Enterprises We are pleased to announce that RGH Enterprises (RGH) has been selected as an additional approved supplier for office supplies and business essentials for UMW. This program will begin on December 1st. RGH is a HUBZone-certified minority-owned small business with Virginia SWAM Certification. RGH has a strategic alliance [&hellip;]<\/p>\n","protected":false},"author":29194,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[],"class_list":["post-62489","post","type-post","status-publish","format-standard","hentry","category-uncategorized","entry","has-post-thumbnail"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>New! 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Agenda forthcoming.<\/p>\n","protected":false},"author":5171,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_advisory_expires_time":"","_advisory_meta_include":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[],"class_list":["post-62474","post","type-post","status-publish","format-standard","hentry","category-uncategorized","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>BUG Meeting November 14th - Training, Compliance, and System Support<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/adminfinance.umw.edu\/tess\/2023\/10\/20\/bug-meeting-november-14th\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"BUG Meeting November 14th\" \/>\n<meta property=\"og:description\" content=\"Join us on November 14th\u00a0 in the Hurley Convergence Center from 1:00pm-2:00 pm. 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