Below you’ll find step-by-step quick guides to help you work within the MyTime system. An asterisk (*) indicates a video guide is available.

*Approve Change Requests

Timesheet change requests are submitted to supervisors when:

• Employees do not have edit abilities and require changes to their timesheet for incorrect or missed punches.
• Employees require changes to their submitted Requests for Time Off
• For employees with multiple supervisors, the Change Request will route to all supervisors simultaneously.
• Watch the video Approve Change Requests

Approve Requests for Time Off

Supervisors can approve time off requests in a variety of ways. It may be necessary for supervisors to edit the employee timesheets for those who do not have edit capability.

This document will show you how to:

• Review, approve/reject leave requests
• Edit timesheets to remove the  prepopulated scheduled working time (exempt positions)
• Request leave for those who are unable to do so.

*Approve Timesheet

Timesheets submitted by the employee or via the timesheet workflow must be approved by the supervisor. This quick guide explains how to:

• View, approve or reject timesheets 
• View and manage missing punches using the Missing Punches widget
• Video on how to approve Unapproved Hours and convert to Comp Time Earned

Use this Guide as a companion to Timesheet Tabs.

Bell Icon – My Mailbox

The MyTime Mailbox contains the My To Do Items tab and the My Notifications tab. These tabs contain information based on your role within the system.

• My To Do Items tab lists task for supervisors
• My Notifications tab contains system generated payroll messaging for all employees.

Change Requests

Change Requests are used when:

• The timesheet requires changes for those who do not have edit permissions
• Posted Leave on the timesheet requires deletion

Dashboard Icons

Dashboard icons are located across the top of the  Home tab for all employees and included on the Team tab for supervisors.

The Icons are organized links to access personal information, timekeeping tasks and reporting/query functionalities.

Delegation

Supervisors can delegate all approval tasks to another supervisor.

Approvals include timesheet Approvals, Change Requests, and Time Off Requests. 

Grand Supervisor Application Notifications

Notification alerts to the Grand Supervisor and To Do tasks are based on a hierarchical structure and predefined workflows.

This document explains the hierarchy and actions that may or may not be taken by the Grand Supervisor.

MyTime Rounding Guide

This document provides an explanation of the MyTime rounding, which is based on the quarter hour.

PD Adjuncts

PD Adjuncts will use the clock widget to Clock in and Out to record daily working hours.

*Request Time Off

This Guide includes instructions for two methods of Leave Requests from the MyTime Dashboard.

• Leave Requests populate the timesheet once approved, but do not replace existing schedules or time entries. Exempt positions will need to adjust their scheduled time when the leave is approved for an open pay period-watch the video.
• Requests can be edited or deleted by the employee prior to the day of leave occurrence.

Scheduled Period Report

The UMW Scheduled Period Report is used to view employee hours and confirm any minimum hour requirements based on employee classification.  

• The Clock Widget – quick guide pdf
• The Clock Widget – video

The Clock widget is located on the Dashboard Home tab and will be used by all employees who manage their hours within MyTime.

Use the Clock widget to:

• Clock In and Out (non-exempt, wage and students)
• View your timesheet
• Use the Transfer to Clock In to a second or third job
• The Clock widget provides information on the current Clock In or Out times, timesheet status, punch and errors

View the companion Guide: Student and Wage and Time Entry

*Timesheet Editing (Student and PD Adjunct employees)

This video is targeted to those who can edit their timesheet and choose to directly add time to the timesheet. A student stipend position timesheet is used as an example for coding specific to stipend employees.

*Timesheet Editing (Exempt employees)

This video shows Exempt employees how to edit their prepopulated schedule based on an approved leave request.

Timesheet Header & Action Buttons

This guide explains the  timesheet Icon & Action buttons located at the top of the timesheet.

Actions include:

• Submitting the timesheet for approval
• Clocking In or Out
• Issuing a Change Request

Time Entry for Wage and Student

Step by Step instruction for Clock Widget and Timesheet time entries based on system permissions.

Companion Guide and Video:
The Clock Widget Guide

The Clock Widget Video

*Timesheet Tabs

This document explains the functionality of the timesheet tabs and data entry requirements for proper time entry, codng, and verification of hours worked. Use this document as a companion guide to Approve Timesheets.

Includes video on approving Unapproved Hours.

Some tabs and timesheet coding are permission based and applicable to specific employee groups.

UKG MyTime Ready App (Video)

The UKG Ready mobile app is available once logged into MyTime. You can access the app by scanning QR Code located on the Home tab.

The UKG Ready mobile app can also be downloaded from your App store.

To download the app via scan or from your app store, you will need to know the region- North America and the Company Short Name- 6114539