Mini, Munch-able Instructional Sessions Provided via Zoom

Session Link:

BUG_BITES_CROSSWORD– submission date is December 9th*****


Date & Times Listed Below:


Session 1: Systems Overview: Vanessa & Vickie
Tuesday, Sept 8th 10:00 am

List of Systems
Payroll Calendars
Go with the Flow
Go with the Flow Sample Import Reports


Session 2: Small Purchase Procedures:  Michelle
Wednesday, Sept 23rd 10:00 am

Message from Budget Office regarding use of EPLAN Activity Code:
Use of EPLAN

Missed this Session? Check out Bug Bites Session 2 Notes


Session 3: UMW Finance vs SPCC Charge Card and Funding Sources: Michelle, Debra, Laura & Leigh
Tuesday, Oct 6th 11:00 am

Missed this Session? Check out Bug Bites Session 3 Notes


Session 4: Information Required on a Purchase Order: Melva
Wednesday, Oct 14th 11:00 am 


Session 5: Purchase Change Orders, Approvals, Denials and Navigation: Vickie & Vanessa
Tuesday, October 20th, 10:00 am



Session 6: Vendor Invoices, Banner Receiving and Prompt Pay: Leigh, Debra & Vanessa
Monday, November 2nd, 10:00 am

Vendor Invoices Receiving Prompt Pay.

EP3223619 QA Yankee DEMO invoice

Banner Receiving – Instructional Materials

Need Assistance with the Receiving process?  Contact Vickie or Vanessa.


Session 7: Works Coding, Use of Comments and Reporting: Michelle & Lindsay
Wednesday, November 18th, 11:00 am

Pre-pay information and example chart:


Session 8: Works Receipt Uploads, Charge Card file Content: Michelle & Debra
Wednesday, December 2, 11:00 am

Message from Post Office

Works Document Upload Guide:

Works and SPCC Payment Card File Checklists:

UMW Finance Card Process:


Session 9: Food and Catering, Business Meals and Sodexo: Debra & Leigh
Monday, December 7, 9:00 am

Food and Catering Business Meals and Sodexo


Session 10: Chrome River, Travel and Reimbursements: Laura & Leigh
Wednesday, December 9, 9:00 am 

Chrome River, Travel, and Reimbursements PowerPoint

****** Submit your completed crossword puzzle, or crossword puzzle answers to by 5pm today, December 9th for inclusion in the $25.00 EagleOne Door Prize.  Email subject line: BUG Bite Winner.  Door prize winner will be notified via email on  Thursday morning.*******

p.s.  Submissions prior to December 9th will not be included in the drawing.



Check out notes and updates from past BUG meetings!