APRIL BUG Meeting
April 16th, 1 pm – 2 pm | Weatherly Room, Seacobeck 145
2 pm-3 pm | Reception & Plant Swap, Dome Room
*This meeting is in-person and will not be recorded*
Welcome to All
As you enter the Weatherly Room, you will be enchanted by the music of Dr. Robert Wells, Associate Professor of Music Theory.
Upcoming Concerts – UMW Music Events Calendar
Agenda
Melva Kishpaugh, Director of Procurement Services
May we introduce our new Buyer:
- Danielle Ross, Academic Support Center Manager – Speaking and Writing Center
New and returning to Procurement Services:
- Alicia Britt, Contract Officer
- Jennifer Buist, Contract Officer
- Kenneth Manahan, returning to UMW as a Part time Senior Contract Officer
Guest Speaker:
Jacob Long, VP for Administration and Finance and CFO
Procurement – Michelle Pickham, SPCC Administrator
- SPCC file retention policy
- Hotel reservations and SPCC
- SPCC Training Deadline
- Works demo on tax removal
- eVA demo on “Why isn’t my order approved yet?”
- Procurement Newsletter
Accounts Payable – Leigh Penn, Accounts Payable Manager
Finance Card
- APPROVAL is required BEFORE picking up a Finance Card at the Cashiers Office
- Email payables@umw.edu: your department name, the item(s) you plan to purchase, the purpose, the Banner FOAP being charged, and the date you wish to check out the UMW Finance Card.
- Accounts Payable (AP) will review the request and will respond via email. If approved, AP will include the Cashier’s Office on the email response. AP will also advise if other Finance forms are needed.
Travel
- Multi-travel request for the same trip
- During certain times of the year (spring break and winter break) Accounts Payable receives numerous travel pre-approvals and travel questions. Please let us know if there are multiple pre-approval reports so that we know when reviewing the UMW Finance Card.
TESS (TCSS) – Vickie Chapman, Associate Controller, Finance
- TESS is now TCSS! Training, Compliance, and System Support
- BUG Bites is Back! New BUG Bites sessions are being scheduled for May
- Year-End
- Keep an eye on the Admin & Finance Calendar for important dates
Closing Remarks – Vickie Chapman & Leigh Penn