BUG Meeting

Procurement

eVA Reminders

Check Payment: The University requires payment by the pcard if the supplier accepts the card. If the eVA supplier profile incorrectly states the acceptance of VISA, when creating your requisition insert Payment via Check in Header Field 1 and note the reason for check payment within the Internal Comments field. Review the SPCC Charge Card Fee Guidance for SPCC payment requirements
Clothing & Promotional Items Table – be sure to add coding and justification within the requistion Internal Comments field.
Complete the Purchase/Payment Approval Form for all payments valued at $1,000 or greater. Cardholders must keep a copy of the approval in payment card files and and reference within the requistion Internal Comments field or attach the approval to the eVA order.
Rejected order comments can be viewed in the requistion Workflow or by reading the Alerts/Messages. Please review these messages and make corrections before resubmission.

Accounts Payable

Fund/Program mismatches – check Fund and Program on Budget Queries to ensure you are using the correct Fund and Program match. Contact TESS with budget query assistance.
Local card is available within eVA for your use- Follow the Ad Hoc Approver Process, instructions are within the eVA manual (page 34).
Use of the Finance card: Website information on Fund sources and charge card use.
Chrome River is now called Emburse Enterprise. All functionality is the same including login https://adminfinance.umw.edu/ap/chrome-river-faq/ . Please share with your department.

TESS

eVA upgrade expected on February 21st. Please have all eVA entries submitted by February 18th to allow full approvals.