Fiscal Year-End Calendar and Information

Fiscal Year ’23 ends June 30, 2023

 

Fiscal Year-End Supporting Documentation:

  • FY23 Year-End memo
  • FY23 Cashiering memo-Final Deposit Schedule
  • PRIOR NEW 2023- Works coding requirement for June and July Cycle Start dates
Mar
24
Fri
Last “safe” day to request standard and non-standard technology items
Mar 24 all-day

Last “safe” day to request standard and non-standard technology items for potential guarantee of charging in FY23.

***Technology goods are still, for the most part, experiencing shipping delays. Submitting a request by this date still does not guarantee that the item will ship and charge to user accounts in FY23.

Apr
28
Fri
Last day to receive on purchases made with ETF funds
Apr 28 all-day

Today is the deadline for receiving on purchases made with ETF funds. With the exception of IT/AV installations by 05/15/2023

May
1
Mon
Last day to complete SPCC Cardholder and Supervisor Training
May 1 all-day
May
5
Fri
Last “safe” day for Small Purchase Charge Card (SPCC) purchases
May 5 all-day

The last safe day to make SPCC purchases for FY23 processing.

Last Day for Design Service Orders (must follow SPCC/Local card processing deadline)
May 5 @ 6:40 pm – 7:40 pm
May
8
Mon
Last “safe” week to enter new eVA PO orders (05/08 – 05/12)
May 8 – May 12 all-day

This is the last “safe” week to enter new eVA PO orders which require processing and payment within the current fiscal year

May
15
Mon
Last day to complete IT/AV install receiving
May 15 all-day
SPCC Billing Cycle ends
May 15 all-day
May
18
Thu
Last “safe” day to order using UMW Finance Card for current year processing
May 18 all-day

Last safe day to purchase using the UMW Finance Card for current year processing.

May
22
Mon
All non-credit card purchases received and invoices in the hands of Accounts Payable
May 22 all-day
  1. General Purchasing Guidelines

    For current year purchases that do not require a formal solicitation, but require a check payment before June 23; please ensure the following are completed in full NO LATER THAN May 22, 2023:

    1. All purchase orders have been received
    2. All invoices are in the hands of the Accounts Payable staff

Purchases or payments not completed in this fiscal year will be charged to next year’s budget.  Unspent budget will not be carried over to the next year.

Purchases that must be made or initiated after May 20, and are intended for the current fiscal year, will be handled by the Procurement Office on a case by case basis.  Please contact Melva Kishpaugh at ext. 1084 as needed.

Special Pay Request forms must be submitted to specialpay@mail.umw.edu
May 22 all-day
May
25
Thu
UMW Finance Card billing cycle ends
May 25 all-day

UMW Finance Card Billing ends, run billing statement on the 27th. Documentation due to Accounts Payable by June 2nd.