Fiscal Year-End Supporting Documentation:
- FY23 Year-End memo
- FY23 Cashiering memo-Final Deposit Schedule
- PRIOR NEW 2023- Works coding requirement for June and July Cycle Start dates
Last “safe” day to request standard and non-standard technology items for potential guarantee of charging in FY23.
***Technology goods are still, for the most part, experiencing shipping delays. Submitting a request by this date still does not guarantee that the item will ship and charge to user accounts in FY23.
Today is the deadline for receiving on purchases made with ETF funds. With the exception of IT/AV installations by 05/15/2023
This is the last “safe” week to enter new eVA PO orders which require processing and payment within the current fiscal year
Last safe day to purchase using the UMW Finance Card for current year processing.
General Purchasing Guidelines
For current year purchases that do not require a formal solicitation, but require a check payment before June 23; please ensure the following are completed in full NO LATER THAN May 22, 2023:
- All purchase orders have been received
- All invoices are in the hands of the Accounts Payable staff
Purchases or payments not completed in this fiscal year will be charged to next year’s budget. Unspent budget will not be carried over to the next year.
Purchases that must be made or initiated after May 20, and are intended for the current fiscal year, will be handled by the Procurement Office on a case by case basis. Please contact Melva Kishpaugh at ext. 1084 as needed.
UMW Finance Card Billing ends, run billing statement on the 27th. Documentation due to Accounts Payable by June 2nd.