Payment Due Dates

The Virginia Prompt Pay Act states that invoices must be paid 30 days from the date UMW receives the invoice from the vendor or goods/services, whichever is later.  There are some exceptions to the 30 day rule:

Determining the correct due date of invoices is one of the most important procedures for UMW to uphold. The links below will assist in the 30 day calculation. Please contact if you have questions about due dates. Checks are printed for every due date; however, check runs happen only three days a week (Mondays, Tuesdays, and Thursdays).

Due Dates by Month

October 2023

September 2023

August 2023

July 2023


    See Pre-Payments website for receiving dates, due dates, AND when the invoice or paperwork needs to be in Accounts Payable


    See Direct Pays website for payment details and when the paperwork or invoice needs to be in Accounts Payable to allow for full processing and approval needs for the following Direct Pays:

    • Honorarium
    • Non-Employee Cash Awards
    • Post Office or Mailing Services
    • Permits and Licensing
    • Conference Fees or Registrations
    • University Refunds
    • Finance Related Functions