Travel

UMW-funded travel has many requirements. The links on this site will help travelers (employees, students, and guests) navigate the various regulations, requirements, and available payment options. Except for items that can be purchased using a UMW credit card, all UMW representatives and UMW guests are expected to incur travel expenses and then be reimbursed.

A fully approved Pre-Approval Report provides approvals to make purchases for travel; an Expense Report must be created for reimbursement. Specifically, a Travel Pre-Approval in Chrome River is required for the following types of UMW-funded travel:

  • Any day-only travel $500 or more (including all expenses associated with the travel, including registration fees)
  • Any travel that involves overnight travel (regardless of amount)

Chrome River is used for Travel Pre-Approvals and ALL reimbursements (both travel and non-travel). Chrome River is programmed based upon IRS, Commonwealth of Virginia, and UMW regulations that are found within the links below. Use the links below to find specific details regarding the topics listed.