MyTime Training Information and Instructional Materials
Quick access to the answers you need!
- Training Opportunities
- FLSA
- Payroll Calendars
- Rounding Guide
- Leave Categories
- Mobile Guide
- MyTime Minute
- Timecard Editing Manual
- Timestamp Manual
- Time Clock Manual
- Supervisor Manual and Related Guides
- Wage and Student Employee Manual
Which Manual Should You Reference?
The manual descriptions below will direct you on which manual to reference according to your functions within MyTime. Manuals are reviewed during MyTime training.
If you need additional assistance regarding which manual to use, please contact tess@umw.edu.
MyTime Training
To register for MyTime training, or for more information, contact tess@umw.edu. Training will be remote and based on employee availability.
For information on additional financial system training, please visit the TESS Training Calendar.
Fair Labor Standards Act Training
Prior to MyTime Training for Supervisors, Supervisors are required to complete the Overtime Compensation Requirements Assessment module of the MVP HR Policy & Law – Fair Labor Standards Act. Training is administered by Human Resources and is available online within the UMW Learning Center.
FLSA Overtime Compensation Requirement Assessment:
- Required for Supervisors
- Strongly Encouraged for Non-Exempt Employees
- Encouraged for Classified, Wage, AP Faculty Employees.
Specific instructions for completing the UMW Learning Center Fair Labor Standards Act Training are outlined by Human Resources’ Training: Fair Labor Standards Act website.
If you encounter difficulty accessing this training or logging in to the UMW Learning Center, please contact Pam Lowery (plowery@umw.edu).
Payroll Calendars
Employee pay calendars also reflect MyTime Timecard approval deadlines.
Payroll Calendars
Payroll Forms
Payroll Forms
MyTime and Payroll Forms are located on the Payroll Forms website.
Rounding
MyTime Rounding
All punches and MyTime calculations are rounded to the quarter of an hour.
Leave Categories
Automatically Granted Leave Categories
Several leave categories are automatically granted to employees at the
beginning of the accrual period, accrue per pay period, or have a 0.0 Available Accrual Balance. Leave use is requested by the employee by submitting a Request for Time Off in MyTime.
Note: Community Service Leave: Do not submit a MyTime Supervisor Request form for this leave category. The Employee submits the Request for Time Off in MyTime and supporting documentation is retained by the Supervisor.
Other Leave Categories
Once the MyTime Supervisor Request form has been submitted, some Leave Categories require an Accrual Available Balance to be granted prior to the Request for Time Off. Other categories do not require a balance to be granted prior to an RTO.
Categories that require an Available Accrual Balance before use: Categories that do not require an Available Accrual Balance before use: Bone Marrow Jury Civil Work Related Disaster Leave Military Leave Education Leave (ETA) Fire/EMS Community Service Infant Care-Admin Faculty non VSDP ONLY Medical Childbirth-Admin Faculty non VSDP ONLY
Mobile
MyTime Mobile Guide
The UKG Workforce Central App is an optional feature available for user convenience and limited MyTime functions.
MyTime Minute
MyTime Minute
Subscribe to the MyTime Minute for quick tips and how-tos that provide timekeeping system navigation and best practices.
Timecard Editing Manual
Use this manual if you log into MyTime and your primary widget is the Timecard widget. The Timecard Editing Manual is for employees that are manually recording their time in MyTime. This manual includes a section on leave requests for full-time employees.
Timestamp Manual
Use this manual if you log into MyTime and your primary widget is the Timestamp widget. The Timestamp Manual is for employees that are stamping to record their time in MyTime. This manual includes a section on leave requests for full-time employees.
Time Clock Manual
Use this manual if you swipe a Time Clock to record your time in MyTime.
Supervisor Manual and Related Guides
Use this manual for management functions within MyTime.
- MyTime Quick Reference Guide – Furlough Views
- MyTime Supervisor Manual
- MyTime Process Flow
- Supervisors are required to complete the Overtime Compensation Requirements module of the MVP HR Policy & Law – Fair Labor Standards Act. Training is administered by Human Resources and is available online within the UMW Learning Center Specific instructions are outlined in the Non-Exempt Employee Work Hours Training email.If you encounter difficulty logging in to the UMW Learning Center, please contact Pam Lowery (plowery@umw.edu).
Wage and Student Employee Manual
Use this manual if you are a UMW Student Employee.