Instructional Materials

 

MyTime Training Information and Instructional Materials

 

Quick access to the answers you need!

Quick access to the answers you need!

 

Which Manual Should You Reference?

Manual Question 2

The manual descriptions below will direct you on which manual to reference according to your functions within MyTime.  Manuals are reviewed during MyTime training.

If you need additional assistance regarding which manual to use, please contact tess@umw.edu.

 

MyTime Training

To register for MyTime training, or for more information, contact tess@umw.edu.  For information on additional financial system training, please visit the TESS Training Calendar.

Registration Required!
MyTime Training Sessions are available:

  • Monday, Wednesday, Friday from  10am-11am  or  11am-12pm
  • Tuesday and Thursday from  3pm-4pm  or  4pm-5pm

Fair Labor Standards Act Training

Prior to MyTime Training for Supervisors, Supervisors are required to complete the Overtime Compensation Requirements Assessment module of the MVP HR Policy & Law – Fair Labor Standards Act. Training is administered by Human Resources and is available online within the UMW Learning Center.

FLSA Overtime Compensation Requirement Assessment:

  • Required for Supervisors
  • Strongly Encouraged for Non-Exempt Employees
  • Encouraged for Classified, Wage, AP Faculty Employees.

Specific instructions for completing the UMW Learning Center Fair Labor Standards Act Training are outlined by Human Resources’ Training: Fair Labor Standards Act website.

If you encounter difficulty accessing this training or logging in to the UMW Learning Center, please contact Pam Lowery (plowery@umw.edu).

Payroll Calendars

captureEmployee pay calendars also reflect MyTime Timecard approval deadlines.
Payroll Calendars

Payroll Forms

capturePayroll Forms
MyTime and Payroll Forms are located on the Payroll Forms website.

Rounding

Capture2MyTime Rounding
All punches and MyTime calculations are rounded to the quarter of an hour.

Leave Categories

Automatically Granted Leave Categories

Several leave categories are automatically granted to employees at the Capturebeginning of the accrual period, accrue per pay period, or have a 0.0 Available Accrual Balance.  Leave use is requested by the employee by submitting a Request for Time Off in MyTime.

Note: Community Service Leave: Do not submit a MyTime Supervisor Request form for this leave category. The Employee submits the Request for Time Off in MyTime and supporting documentation is retained by the Supervisor.

Other Leave Categories
CaptureCertain leave categories require supporting documentation and must be granted to employees prior to RTO being submitted in MyTime.  To grant leave in these categories, which are listed below, Supervisors must submit a MyTime Supervisor Request Form and provide supporting documentation to the appropriate department.

Once the MyTime Supervisor Request form has been submitted, some Leave Categories require an Accrual Available Balance to be granted prior to the Request for Time Off. Other categories do not require a balance to be granted prior to an RTO.

Categories that require an Available Accrual Balance before use: Categories that do not require an Available Accrual Balance before use:
Bone Marrow Fire/EMS Community Service
Disaster Leave Jury Civil Work Related
Military Leave Public Health Emergency
Education Leave

Mobile

Capture1MyTime Mobile Guide
The Kronos Mobile App is an optional feature available for user convenience and limited MyTime functions.

Timecard Editing Manual

Use this manual if you log into MyTime and your primary widget is the Timecard widget.  The Timecard Editing Manual is for employees that are manually recording their time in MyTime.  This manual includes a section on leave requests for full-time employees.

Timestamp Manual

Use this manual if you log into MyTime  and your primary widget is the Timestamp widget.  The Timestamp Manual is for employees that are stamping to record their time in MyTime.  This manual includes a section on leave requests for full-time employees.

Time Clock Manual

Use this manual if you swipe a Time Clock to record your time in MyTime.

Supervisor Manual

Use this manual for management functions within MyTime.

Prior to MyTime Training for Supervisors, Supervisors are required to complete the Overtime Compensation Requirements module of the MVP HR Policy & Law – Fair Labor Standards Act. Training administered by Human Resources and is available online within the UMW Learning Center and strongly encouraged for all employees.

Specific instructions are outlined in the Non-Exempt Employee Work Hours Training email.

If you encounter difficulty logging in to the UMW Learning Center, please contact Pam Lowery (plowery@umw.edu).

Student Employee Manual

Use this manual if you are a UMW Student Employee.