MyTime Minute

Audience:  AF, BW, CE, CN, STU, SU

Topic: What can the Accruals Tab tell me?

Found in the “footer” below your timecard, the Accruals Tab offers several features for employees based on their employment category.

“Footer”

To access the “footer,” click on the icon at the bottom of the “My Timecard” screen.

“Footer Icon”

For Full-Time Employees:

The Accruals Tab displays leave accrual types, including current and ending leave balances.  The Accrual Reporting Period column shows the beginning and end date of the leave accrual periods.  Current leave balances are displayed in the Accrual Available Balance column.  The Accrual Ending Balance column reflects what the leave balance will be in the future, at the end of the accrual reporting period, if no further leave is taken.

“Full-Time Accruals Tab”

For Wage and Student Employees:

The Accruals Tab displays the total hours worked against the current year’s 1500 allowed hours.  The Accrual Reporting Period column shows the beginning and end date of the accrual period (05/01-04/30).

“Wage Accruals Tab”

Click on each image to view it in a larger size.

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Reference Materials:

Section IV – Timecard: Footer Tabs and Section VII – Leave and Accruals: Timecard Footer – Accruals Tab of the Timecard Editing Manual.

Section IV – Timecard: Footer Tabs of the Timestamp Manual.

Section III – Timecard Features: Footer Tabs of the Supervisor Manual.

Audience:  BW, CE, CN, STU, SU, AF

Topic:  Timecard Colors Indicate Approvals

Did you know that MyTime color-codes your timecard so you can view when it has been approved and who approved it?

A timecard with a white background indicates that the timecard has not been approved by the employee, supervisor, or Payroll.

No Approvals – White Timecard

When an employee approves their timecard before their supervisor, the timecard will turn orange.

Employee Approved First – Orange Timecard

When a supervisor approves an employee’s timecard before the employee approves their timecard, the timecard will turn yellow.

Supervisor Approved First – Yellow Timecard

When both the supervisor and employee have approved the employee’s timecard, the timecard will turn green.

Both Employee and Supervisor have Approved – Green Timecard

If a error is noticed on the employee’s timecard after the timecard has been approved by the supervisor, the supervisor’s approval must be removed to edit the timecard.

When the timecard has been signed-off by Payroll, the page will turn grey.

Payroll Signed-Off – Grey Timecard

When Payroll has signed-off, the timecard becomes “locked” and cannot be edited by the employee or their supervisor.  If an error is noticed after Payroll has finalized their sign-off, the supervisor will need to submit a “MyTime Payroll Adjustment Request Form” found on the Payroll website to have the timecard corrected.
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Reference Materials: 

Section IV:  Timecard, Timecard Colors for Visual Definition of the Timecard Editing Manual

Section IV:  Timecard, Timecard Colors for Visual Definition of the Timestamp Manual

Section XIV:  Timecard Approval, Timecard Colors for Visual Definition of the MyTime Supervisor Manual

Audience:  AF, BW, CE, CN, STU, SU

Topic: What can the Audits Tab tell me?

Found in the “footer” below your timecard, the Audits Tab is a new feature that shows edits made to the timecard.

“Footer”

Audits Tab

Features of the Audits Tab include the date an edit was made, the type of edit, and the name of the person who made the edit to the timecard.

Features of the Audits Tab

Use the My Audits dropdown to filter audits to view specific categories.  Audit categories include:  Comments, Approvals, Corrections, etc.

You are able to filter by different categories of audit.

Important to note!

The data in the Audits Tab is based on the period of time selected for the timecard.  Use the calendar or the dropdown option above the timecard to view audit history.

You can edit the period of time shown in the Audits Tab by editing the pay period shown in the timecard.

 Click on each image to view it in a larger size.

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Reference Materials:

Section IV – Timecard: Footer Tabs and Section VII – Leave and Accruals: Timecard Footer – Audits Tab of the Timecard Editing Manual.

Section IV – Timecard: Footer Tabs of the Timestamp Manual.

Section III – Timecard Features: Footer Tabs of the Supervisor Manual.

Audience:  AF, BW, CE, CN, STU, SU

Topic: How to Ensure an Accurate and Complete Timecard

When reviewing and approving timecards, be sure to ask yourself the following questions:

• Are there In/Out punches missing from the timecard? Missed punches are shown in red as exceptions.

• Have all leave requests been approved? Do the leave requests show on the timecard?

• Does the timecard have enough hours worked and leave taken to fulfill the work week or schedule period requirement?
  View the Daily and Period columns on the timecard.

It is imperative that the timecard be reviewed for accuracy. Inaccurate representation of hours could delay payroll processing or cause the employee to be underpaid, overpaid or mistakenly earn compensatory leave.
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Reference Materials:
Section VI: Editing Timecard Punches and Exceptions Using the Timecard Widget in the MyTime Supervisor Manual
Section VII: Calculating and Approving Hours Worked in the MyTime Supervisor Manual