Canceling Versus Retracting an Employees Request for Time Off (RTO)

Audience: SU Topic: When I need to cancel a request for time off (RTO) for my employee, do I Cancel or Retract the request? When a RTO has NOT been approved by the supervisor and is still in a “Submitted” status, the employee can Retract the RTO within their My Calendar widget on the day of the request. To Retract the RTO: Navigate to the date for which the RTO was submitted Use your mouse to hover over the Time off Request Select the button Select Retract   The supervisor can Retract the non-approved RTO from the Requests widget found in the Related Panes bar.   If the supervisor has already approved the RTO, it should be Canceled, either by the employee or by the supervisor. The employee can Cancel the approved RTO within their My Calendar widget on the day of the request. The supervisor can Cancel the approved RTO from the Requests widget when the Status of the request is … [Read more...]

Calculating Estimated Annual Leave Loss on Classified Employee Timecard

Audience: CE, CN, SU Topic: How can I calculate how much Annual Leave I might lose as of January 10, 2019? For Classified employees (this does not pertain to Administrative Faculty employees), annual leave has a maximum number of hours that may be carried forward to the next accrual reporting period (1/10-1/9). Unused hours that exceed the maximum carryover limit are automatically forfeited. Instructions on how to determine estimated annual leave loss are listed below.   Step 1. Open the Timecard for the Current Pay Period. Expand the Timecard Footer at the bottom of the Timecard to display the Timecard tabs. Select the Accruals tab. Find the Annual Accrual Code. Make note of the Accrual Ending Balance, as this balance will be required to determine estimated leave loss.   Step 2. Navigate to the top right of the Timecard.  To the right of the Pay Period Filter dropdown is a calendar, click to open. Populate the calendar Start Date and … [Read more...]

Request for Time Off

Audience: AF, CE, CN Topic: Use the Rounded Minute as the Start Time when entering a Request for Time Off (RTO). Example: An employee leaves work at 3:12pm Based on the Rounding Calculation Minute Table, 3:12pm rounds to 3:15pm When submitting a Request for Time Off, the employee should use the rounded time of 3:15pm as the Start Time for the RTO Reference Materials: Section VIII - Requesting Time Off in the Timecard Editing Manual and Timestamp Manual … [Read more...]