Administration & Finance Calendar
Information and Deadlines
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2025 Email Communications JANUARY Finance Procurement Mid-Fiscal-Year Reminders, Tips, Announcements |
April 11, 2025: Last SAFE day to submit Standard Technology Request Forms for technology equipment purchases. Standard Technology Request forms submitted after this date hold no guarantee of being purchased with FY25 funding. Standard Form: https://adminfinance.umw.edu/procurement/tech-purchases/standard-purchases/
Last day to receive on purchases made with ETF Funds. With the exception of IT/AV installations by 05/16/2025
Chart of Accounts review, including terminology.
Zoom Meeting – Join HERE
Bite-sized and informal 20-minute Zoom sessions to support our community buyer with our reorganization. Office Managers may be supporting different individuals, different departments, and have different FOAPAL elements for which they are responsible. BUG Bites will review the fundamentals of finance, which include terminology, systems, and reporting impacted by change.
Chart of Accounts Review to include terminology.
Zoom Meeting – Join HERE
Bite-sized and informal 20-minute Zoom sessions to support our community buyer with our reorganization. Office Managers may be supporting different individuals, different departments, and have different FOAPAL elements for which they are responsible. BUG Bites will review the fundamentals of finance, which include terminology, systems, and reporting impacted by change.
The last safe day to make SPCC purchases.
Report identification for Chart of Account Changes
Zoom Meeting – Join HERE
Bite-sized and informal 20-minute Zoom sessions to support our community buyer with our reorganization. Office Managers may be supporting different individuals, different departments, and have different FOAPAL elements for which they are responsible. BUG Bites will review the fundamentals of finance, which include terminology, systems, and reporting impacted by change.
Transactions posting on May 16 and later will hit FY26 budgets. No exceptions.
1. General Purchasing Guidelines
For current year purchases that do not require a formal solicitation but require a check payment before June
25, please ensure the following are completed in full NO LATER THAN MAY 20, 2025:
- All purchase orders have been received
- All invoices are in Accounts Payable
- Purchases or payments not completed in this fiscal year will be charged to next year’s budget.
- Unspent budget will not be allotted in the next year.