Administration & Finance Calendar
Information and Deadlines
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2025 Email Communications JANUARY Finance Procurement Mid-Fiscal-Year Reminders, Tips, Announcements |
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Last Day to Request FOAPAL Elements for New FY Budget Load Inclusion
Last Day to Request FOAPAL Elements for New FY Budget Load Inclusion
Jun 1 all-day
Today is the last day to request FOAPAL elements for new fiscal year budget load inclusion.
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UMW Finance Card and use of PRIOR activity code
UMW Finance Card and use of PRIOR activity code
Jun 5 all-day
For the UMW Finance Card cycle start date beginning June 26th until the end of August cycle date ending August 25th: Add PRIOR to the GL Location code in Works if the goods were received[...]
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Expense reports for travel and non travel must be ENTERED into Emburse (formerly) Chrome River
Expense reports for travel and non travel must be ENTERED into Emburse (formerly) Chrome River
Jun 9 all-day
Expense reports for travel and non-travel must be entered into Emburse (formerly Chrome River) by June 13th and approved by June 15th to be charged to the current fiscal year budget.
SPCC and use of PRIOR activity code
SPCC and use of PRIOR activity code
Jun 9 all-day
For the SPCC cycle start date beginning June 16th until the end of the August cycle ending on August 15th: Add PRIOR to the GL Location code in Works if the goods were received or[...]
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Last day to submit budget adjustment requests to the Budget Office
Last day to submit budget adjustment requests to the Budget Office
Jun 12 all-day
Submit budget adjustment requests to your assigned analyst in the Budget Office.
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Begin entering Direct Pays for FY26. Change transaction date to 7/01/25 and FY26 payment date
Begin entering Direct Pays for FY26. Change transaction date to 7/01/25 and FY26 payment date
Jun 13 all-day
Buyers may begin entering Direct Pays for FY26. The “Transaction Date” in Banner must be changed to 7/01/25. Please see for EXAMPLE further detail.
Expense reports for travel and non-travel must be APPROVED in Chrome River
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Last Day of Work in Current FY for Student and Wage Employees
Last Day of Work in Current FY for Student and Wage Employees
Jun 16 all-day
Last day of work for wage and student employees. Hours worked beyond today will be reflected in the next FY.
Wage and Student timecards must be approved by 10am
10:00 am
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Last Check Run for FY25
Last Check Run for FY25
Jun 23 all-day
The last check run for FY25 is today. The check date is 06/24/2025
Last day to submit Foundation check requests for FY25
Last day to submit Foundation check requests for FY25
Jun 23 all-day
Foundation check requests for FY25 must be received at the Foundation by noon on the 23rd. Do Not submit FY26 check requests prior to July 1
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ALL Banner Sessions posting Charges to Accounts must be closed and to Accounting by 4PM
ALL Banner Sessions posting Charges to Accounts must be closed and to Accounting by 4PM
Jun 26 all-day
All cash receipts, deposits and credit card settlements submitted to the Cashiers Office no later than 9am.
All credit card charges must be settled by close of business
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