BUG MEETING
September 17th, 2025
1:00pm-2:00pm
Did we miss you? Access the recorded meeting HERE!
Agenda
Welcome new and returning BUGs!
Jessica Haghverdi – Events & Office Manager | Admissions
Julie Pugliese – Business and Operations Manager | Athletics
Lauren Bass – AP Manager | Finance
Stacy Roe – Assistant Director, TCSS | Finance
Sherece Nelson Scott – Office Manager | Library
Maegan Beale – Student Support Specialist | Registrar’s Office
Robin Dufilho – Assistant Director of Communications | Admissions
Budget – Kate Wheeler, Budget Analyst
- Academic Reorg Overview
- Department FOAP Changes
- Faculty Supplemental Changes
Finance – Vickie Chapman, Associate Controller
- May and June recorded Sessions- May sessions discuss FOAPAL definitions and how to pull the Organization Hierarchy Report. Need assistance- contact tcss@umw.edu
- The Organizational Hierarchy Report is located in the Finance Report Center HERE.
- Finance Report Center Manual
- Finance, Budget & Procurement Fundamentals was a session focused on topics of specific interest for faculty administrators, chairpersons, and directors. Office managers may find the information useful.
Finance – Arin Doerfler, Associate Controller
- SBITA (Subscription-Based Information Technology Arrangements)
- What is a SBITA?
- SBITAs and eVA entries – what you need to know!
- How to determine if your purchase is a SBITA
Accounts Payable – Lauren Bass, AP Manager
- USC Shout Out
- Gold Card Payment Procedure Update
- Updated Gift Log Form on AP website
- Difference Between invoices@mail.umw.edu and payables@umw.edu Email Boxes
Procurement & SPCC – Michelle Pickham, SPPC Program Admin & Procurement Analyst
- Travel & Food Purchase Guidance Tables
- Reminder: Payment Card File review guidelines in effect for September 2025 Billing Cycle (see EMAIL sent on 7/1)
- Procurement Website: Additional educational resources available – where to find them
- Procurement Services Newsletter Archive
- Works Reminders: TAX and GL09/GL10 segments
- Quick ETF Update