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Education & Resources

The Procurement Services Department’s goal is to assist the UMW community in the purchasing of goods and services necessary to support the mission of the University. This includes providing educational opportunities and resources, such as those below, to our users. This education may be necessary to complete certain requirements based on your role within the University, or may be optional for professional development opportunities, refresher training, or individual one-on-one assistance with a particular purchase or circumstance.

Training

Annual SPCC Training

Annual SPCC Training – Required for all new SPCC Cardholders and Approvers, and annually as directed by the Program Administrator.

Buyer Training

Buyer Training – This training is required for new Cardholders and is conducted as a collaboration between the Procurement and TCSS departments. Procurement and TCSS will reach out to any new Users to schedule these various trainings that comprise the “Buyer Training.” Existing users are also encouraged to request refresher training.

Contract Administrator Training

Contract Administrator Training – Required for all newly designated Contract Administrators, and annually for designated Contract Administrators as directed by Procurement Services.

Step-by-Step Guides

SPCC Guides

The following includes guides for the SPCC program and Procurement.

Procurement Guides

With the step-by-step guides in Guidejar, it’s best to click on the “list” icon up at the top right for the step-by-step rather than interactive guide.

Resources

Travel and Food Purchase Table Reference Guides

The following charts are to be used as guidance for making travel or food related purchases:

Foundations of Procurement

Foundations of Procurement: A self-paced slide deck which highlights the Procurement Basics.

Works Segments GL09 and GL10

Works Segments GL09 and GL10 Entry Guide: A useful guide to understanding different scenarios and what should be entered for the GL09 segment (competition requirement) and GL10 segment (eVA purchase order requirement) within your Works transaction allocation.

Purchase/Payment Required Pre-Approvals

Purchase/Payment Required Pre-Approvals: a self-paced slide deck highlighting the required pre-approvals needed for certain purchases/payments.

Procurement FAQ

Procurement Services FAQ: This page has answers to many situations faced by our buyers on campus.

Cabinet Approval FAQ

Purchase/Payment Approval Process FAQ: As of March 23rd, all purchases and/or payments, regardless of fund source (state, local, foundation, agency 8xxx), require Cabinet level approval prior to completion. This FAQ provides the most up-to-date information on this process.

Certified Business Quote Requirements

Certified Business Quote Requirements: this page provides information on the EO35 micro business quote requirement for purchases up to $10,000, and provides helpful guides on how to locate Micro Businesses and documenting your findings.

DSBSD

DSBSD: Access this site to locate certified micro vendors.  Note that vendors on this site are not necessarily eVA registered, as that registration is a separate process.

Cobblestone Contract Portal

Cobblestone: Cobblestone is UMW’s Public Contract Portal. Contracts frequently utilized by the University or issued by the University can be found in this portal.

VASCUPP Contracts

VASCUPP: The VASCUPP website and contract database can be used to locate existing cooperative contracts available for use by the University. These contracts are issued by other higher education institutions around the state. Contact Procurement with any questions or if you want more information. Other cooperative contracts may exist outside of VASCUPP for your needs. Contact Procurement Services to assist in finding an existing contract for your department’s purchases.

Newsletter Archive

The Procurement Connection: The Procurement Connection is Procurement Services’ Newsletter. The previous newsletter iteration, The Daily Purchaser, has archived issues.