Non-Standard Equipment and Software Purchase Request

FY24 Non-Standard Equipment and Software Purchase Request

If your IT purchase request has not been covered by either the Buy Your Own or the Standard list, please complete the following form.

The form will be submitted to the Technology Group for evaluation. IT review may take 5 to 10 business days. Upon approval, the request will be forwarded to Procurement Services for further review and action. Questions on this form or review status can be directed to the Help Desk (540-654-2255).

NOTE: If you are purchasing new software estimated to be over $5,000 annually, please submit the appropriate technology project request form found on the IT Project Management website instead.

IMPORTANT:

Be advised that the procurement of information technology systems and services often requires assessments be performed before approval for purchase can granted. These assessments are usually done by the Purchasing, Information Technologies, and Finance departments, and are undertaken to ensure the purchase complies with various federal, state and University requirements.

The assessments cover a range of issues, including:

• Purchasing contract vehicles and language
• Information security
• Technology accessibility
• Revenue handling and posting

The time required to perform these assessments can vary greatly. The assessment can take anywhere from 3 weeks to 3 months or more to complete, depending on complexity and variety of issues the product/service will impact.

Please notify Purchasing, Information Technologies, and Finance as early as possible in your procurement process. The sooner these stakeholders know about your plans, the sooner they can begin their assessments, and notify you of how long it will take to complete each assessment.