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SPCC Violations & Consequences

Inappropriate Card Use, Infractions and Subsequent Consequences Policy

Violation Action
  • Splitting Orders to circumvent purchasing regulations
  • Inappropriate Purchases
  • Use of Card by another individual
  • 1st Offense: 30 Day Suspension
  • 2nd Offense: 90 Day Suspension
  • 3rd Offense: Revocation

 

Violation Action
Failure to submit documents or failure to meet required deadlines. Types of violations could include, but are not limited to:

  • Transactions, not in dispute, not signed off
  • Missing Small Business Quote
  • Confirming orders not entered into eVA
  • Missing receipts
  • Missing Travel or Business Meal forms
  • Not following terms as stated in SPCC Cardholder Agreement (ex: Swept Transactions)
  • Entering your full credit card number on a fax, in email or on any written document
  • Purchasing retail club memberships, including renewals (BJ Wholesale, Costco, Sams, Amazon Prime, etc…)
  • 1st Occurrence: Email Warning
  • 2nd Occurrence: Refresher Training
  • 3rd Occurrence: 30 Day Suspension
  • 4th Occurrence: 60 Day Suspension
  • 5th Occurrence: Revocation

 

Additional Situations
Additionally, the SPCC card may be suspended and/ or revoked as a result of:

  • Inactivity
  • Request by the Cardholder’s Supervisor or Budget Director
  • Determination made by Procurement Services due to continued violations of policies and procedures