Administration & Finance Calendar Information and Deadlines

For the UMW  Finance Card cycle start date beginning June 26th until the end of August cycle date ending August 25th:

Add  PRIOR to the GL Location code in Works if the goods were received or services were performed on or before June 30th.    Review the End of Year document located at the top of the EOY calendar.

UMW Finance Card receipt packets must be received in Accounts Payable by today.

Last day to submit Purchase Requests for standard and non-standard IT Equipment and Software.

Purchase requests for Standard and Non‐Standard IT equipment and software entered after this
date will have a drastically reduced chance of being completed prior to end of the fiscal year.
Ongoing supply chain challenges mean that there are no guarantees that any technology good or
other good, even if purchased prior to this date, will ship and invoice prior to fiscal year cut‐offs.

Today is the deadline for receiving on purchases made with ETF funds (With the exception of IT/AV installations).

The last safe day to make SPCC purchases.

This is the last “safe” week to enter new eVA PO orders which require processing and payment within the current fiscal year

Transactions posting on May 16 and later will hit FY25 budgets. No exceptions.

1. General Purchasing Guidelines

For current year purchases that do not require a formal solicitation but require a check payment before June
25, please ensure the following are completed in full NO LATER THAN MAY 20, 2024:

1.  All purchase orders have been received
2. All invoices are in Accounts Payable

• Purchases or payments not completed in this fiscal year will be charged to next year’s budget.
• Unspent budget will not be allotted in the next year.

Documentation due to Accounts Payable by June 2nd.