Administration & Finance Calendar
 Information and Deadlines

1. General Purchasing Guidelines

For current year purchases that do not require a formal solicitation but require a check payment before June
25, please ensure the following are completed in full NO LATER THAN MAY 20, 2025:

1.  All purchase orders have been received
2. All invoices are in Accounts Payable

• Purchases or payments not completed in this fiscal year will be charged to next year’s budget.
• Unspent budget will not be allotted in the next year.

Documentation due to Accounts Payable by June 2nd.

Today is the last day to request FOAPAL elements for new fiscal year budget load inclusion.

For the UMW  Finance Card cycle start date beginning June 26th until the end of August cycle date ending August 25th:

Add  PRIOR to the GL Location code in Works if the goods were received or services were performed on or before June 30th.    Review the End of Year document located at the top of the EOY calendar.

Expense reports for travel and non-travel must be entered into Emburse (formerly Chrome River) by June 13th and approved by June 15th to be charged to the current fiscal year budget.

For the SPCC cycle start date beginning June 16th until the end of  the August cycle ending on August 15th:

Add  PRIOR to the GL Location code in Works if the goods were received or services were performed on or before June 30th.    Review the End of Year document located at the top of the EOY calendar.

Submit budget adjustment requests to your assigned analyst in the Budget Office.

Buyers may begin entering Direct Pays for FY26.  The “Transaction Date” in Banner must be changed to 7/01/25.

Please see for EXAMPLE further detail.