BUG Meeting
Year End/New Year Review
Year End: Wednesday, June 15, 2023
New Fiscal Year followup: Tuesday July 11th, 1pm.
Video Playback for Year End on Wed, June 15th.
If you cannot play video contact TESS for visual instruction.
Topics:
Beginning Now:
eVA Requistions must contain a name in the Supplier Contact field. If the field does not auto populate, open the drop down and select a contact name. If there is no selection to choose from, contact the vendor and request they update their Supplier profile to include a contact name.
Supplier assistance for profile update:
The contract number can be entered on the Supplier Comments section on the requisition instead of each line item in the External filed. This is until the DGS team can update the External field to copy/mass edit.
Beginning in July, FY24:
Use the VISA card for suppliers who accept the card. Pathways for card use:
- Contact your SPCC or Local Card Administator to request an increase to your Single Transaction Limit
- Purchases at $10,000 – $50,000, Ad Hoc Leigh Penn for use of the Gold Card
- If you need a Local card, Ad hoc Leigh Penn for use of the UMW Fianance Card
- For incremental payments on the card, insert this statement on the Supplier comments: “Payments will only be made for univeristy received goods/services and receipt of proper invoice in accordance with Virginia Prompt Pay.
Small changes to the Non-Standard Technology Request form.