Administration & Finance Calendar
 Information and Deadlines

Last SAFE day to submit Non-Standard Technology Request Forms for IT review to ensure the purchase is made in FY25. Non-Standard Technology Request forms submitted after this date hold no guarantee of being purchased with FY25 funding. Non-Standard Form: https://adminfinance.umw.edu/procurement/tech-purchases/non-standard/

April 11, 2025: Last SAFE day to submit Standard Technology Request Forms for technology equipment purchases. Standard Technology Request forms submitted after this date hold no guarantee of being purchased with FY25 funding. Standard Form: https://adminfinance.umw.edu/procurement/tech-purchases/standard-purchases/

Last day to receive on purchases made with ETF Funds. With the exception of IT/AV installations by 05/16/2025

The last safe day to make SPCC purchases.

Transactions posting on May 16 and later will hit FY26 budgets. No exceptions.

1. General Purchasing Guidelines

For current year purchases that do not require a formal solicitation but require a check payment before June
25, please ensure the following are completed in full NO LATER THAN MAY 20, 2025:

1.  All purchase orders have been received
2. All invoices are in Accounts Payable

• Purchases or payments not completed in this fiscal year will be charged to next year’s budget.
• Unspent budget will not be allotted in the next year.

Documentation due to Accounts Payable by June 2nd.